ANNUAL WORK PLAN & BUDGET 2013-14

1. ANNUAL WORK PLAN & BUDGET 2013-14

2. Count of children covered in 2012-13

3. Total count of Primary Institutions and Children Served Mid Day Meal In The Year 2012-13

4. Total count of Upper Primary Institution Served Mid Day Meal in The Year 2012-13

5. Solar Cookers provided by HAREDA in two schools namely Government, Primary Baharipur and Rajkiya Madhaymic Vidyalaya Jath Joshi, Sonepat, Cookers are available in 5 l & 8 l capacities.

6. Quantity Of Food Grains-Allocated, Lifted & Utilization for Primary Schools (Qty in Metric Tonnes)

7. Total Budgetary allocation for the year 2012-13 (Rs. in Lakhs)

8. Budget Allocation & Expenditure on cooking cost upto 31-12-2012 (Rs. In Lakhs) **Percentage of expenditure against released amount upto 31-12-12 is 123.39%

9. Budget allocation & Expenditure towards Honorarium for Cook cum Helper (Rs. In Lakhs) **Percentage of expenditure against released amount up to 31-12-12 is 87.40%

10. BUDGET FOR PRIMARY SCHOOLS FOR THE YEAR 2012-13 (Rs. In Lac)

11. BUDGET FOR UPPER PRIMARY SCHOOLS FOR THE YEAR 2012-13 (Rs. In Lakhs)

12. BUDGET FOR NCLP SCHOOLS FOR THE YEAR 2012-13 (Rs. In Lakhs)

13. Expenditure under Management Monitoring Evaluation (MME) • Total Approved Budget under MME:- 371.09 Lac

15. MID DAY MEAL SUPPLIED BY ISKCON • In the Districts namely Faridabad, Gurgaon, Palwal (Except Hathin Block), Kurukshetra (except Shahabad & Babain block) Mid Day Meal is being provided through a NGO i.e. ISKCON Relief Foundation, New Delhi. • The State allots them food grains and cooking cost is provided as per the norms fixed by Govt. of India i.e. Rs. 3.11 per primary student & Rs. 4.65 per upper primary student. In addition to this Rs. 1.50 per student is contributed by ISKCON towards cooking cost.

16. Achievements under Mid Day Meal Scheme in Year 2012-13 • 8360 schools have been provided funds amounting Rs.41.86 lakhs for the purchase of soaps for washing hands for the students in the year 2012-13. • 1259 schools has been provided cooking utensils under MDM in the year 2012-13. * Note : Out of Total amount spent of Rs. 580.74 lakhs, 536.22 was spent from State’s fund and Rs. 44.52 lakhs was spent from Central Govt.’s fund.

17. Continued….. • Training to SHG’s at block Level. • Advertisement on the Radio has been aired. • Monitoring cell at State level with dedicated telephone number (0172-6531244) and Email address ( mdmhry@gmail.com ) • Advertisement also inserted in major newspapers with regards to the afore mentioned telephone no. and email Address. • Monitoring cell set up at the District and block levels as well.

18. Continued…. • Complaint received by way of post • Total complaints received = 81 • Action taken = 81 • Complaints/suggestions received via Telephone = 46 • Action taken = 46 • Complaints received via E-mail = 2 • Action taken = 2

19. Continued… • Details of Progress achieved in the construction of Kitchen cum stores

20. Coverage under School Health Programme • 1022 spectacles has been distributed to children in the state. • Body weight and height of children and levels of Haemoglobin in Blood tests was observed to be being regularly recorded. • 3 Problematic cases were immediately referred to Public Health Centres for proper medical assistance.

21. Children to be covered in 2013-14 , based on average no. of Beneficiaries in 2012-13

23. Requirement of Budget for the Year 2013-14 • Note : 3822 KITCHEN CUM STORES were approved by the Govt. Of India in the year 2012-13 but the amount was not released.

24. Requirement of Budget for the Year 2013-14 (Primary Stage) (Rs. In Lakhs)

25. Requirement of Budget for the Year 2013-14 (Upper Primary Stage) Rs. in Lakhs

26. Requirement of Budget for the Year 2013-14 for (National Child Labour Project Schools(NCLP) (Rs. in Lakhs)

27. Proposal for MME 2013-14

28. Total requirement of Budget for 2013-14

29. INNOVATION OF SELF HELP GROUP(SHG) AT JAHERA ( AMBALA)

30. READY RECKONER FOR MID DAY MEAL PRIMARY AND UPPER PRIMARY • The Department has prepared a ready reckoner for calculating the cost of various components/ingredients in the mid day meal for simplification and to maintain the accuracy of various components and also to reduce the burden of calculation upon the teachers and other officials thus save their time.

31. Procedure for Calculation • How to Use Ready Reckoner • Ready reckoner provides ingredient wise accurate values by multiplying the number of students with quantity of cereals or ingredients used for cooking a mid day meal. • For example if there are 104 students present on a particular date and vegetable rice is to be prepared, then the ingredients as per recipe are:- •  Contd. On next slide

32. Procedure for Calculation, Continued… • Vegetable Rice • Rice : 100 grams • Groundnuts : 10 grams • Potato ; 50 grams • Ghee : 5 grams • Salt : As per taste So the MDM In charge would have to look for 5, 10, 50 and 100 column in 104 row to get the quantity of ingredients used as 520, 1040, 5020 and 10400 (all values in grams), as shown in the table below.

33. A Kitchen displaying recipe board with MDM logo

34. Mid Day Meal Scheme Action taken on the report of 4th Joint Review Mission Haryana

35. ISSUES RAISED BY JOINT REVIEW MISSION 2013-14 ISSUE 1 : NO CLARITY ABOUT THE HEADS OF FUNDS Action taken: • The Department of Elementary Education (DEE) has issued guidelines/instructions for the purpose of release of funds under the required accounting heads along with its norms so that functionaries at district and school level have clarity about the usage of funds.

36. ISSUE 2 : IRREGULARITY IN SUPPLY OF FOOD GRAINS BY HAFED Action taken: • In the State level Steering -cum -Monitoring meeting held on 11.04.2013, HAFED (which has been handling lifting and supply of food grains from Food Corporation of India(FCI) godowns since 1.04.2012) has been directed to ensure the timely supply of food grains to the schools. This agency will also monitor & report supply of food grains on a monthly basis at the Headquarters (HQ) level and the agency will also participate in co-ordinated meetings to be held twice in a month under the Chairmanship of Director General Elementary Education(DGEE) for effective supply of food grains to the schools.

37. ISSUE 3 : NO MECHANISM FOR GETTING INFORMATION ON UTILIZATION OF FUNDS AND FOOD GRAINS Clarification: • The teacher in charge of MDM program maintains the day to day record of the program. There are two registers which are being maintained at the school level, one register is for the maintenance of funds (Cash Book) and the other for maintenance of utilization of food grains. The department has also recruited account executives and program executives at block, district and headquarter level. They have been entrusted the responsibility to visit 30 schools in a month and get telephonic information of 10 schools on a daily basis. Action taken: • The Account and Program Executives in charge have been instructed to get information on the utilization of vital components like food grains and cooking cost and report to the Directorate immediately when the advance stock of food grains available is not expected to last for at least 10 days. At the HQ level, weekly progress regarding utilization of funds and food grains will also be monitored. The separate MDM cell will also be strengthened by the recruitment of officials from relevant fields on contract ual basis.

38. ISSUE 4 :KITCHEN CUM STORES CONTRUCTED BUT NOT IN USE IN KURUKSHETRA Clarification: • In Thanesar, Ladwa and Pehowa falling under KURUKSHETRA district, the mid day meal is supplied by ISCKON though their centralized kitchen. Therefore, the kitchen cum stores which were constructed much before ISCKON’s services were taken by the Directorate of Elementary education for its schools, are not currently in use.

39. ISSUE 5 : FAULTY DESIGN OF KITCHEN CUM STORES CONTRUCTED IN KAITHAL • Action taken:  • Sarv Shiksha Abhiyan (SSA) has been directed in the state level steering cum monitoring committee to modify the constructed kitchens for the provisions of smokeless chulha and for proper placement of utensils and kitchen devices.

40. ISSUE 6 : MENU IS NOT AS PER THE NUTRITIONAL NORMS OF MDMS Action taken: • A committee has been constituted to review the menu. In this committee, a representative of food and nutrition board, Government of India, a dietician and a nutritionist, nodal officer of monitoring institution of KUK and associate professor of home science college have been invited to review the menu as per nutritional norms of MDMS.

41. ISSUE 7 : LESS INCLUSION OF GREEN LEAFY VEGETABLES IN MENU Action taken: Actionable mentioned for Issue number 6 shall hold good for this particular point as well. ISSUE 8 : LESS QUANTITY OF MEAL PROVIDED BY ISKCON Action taken: • Instructions have been issued to ISKCON to provide MDM in the schools as per actual number of children so that children could not get less quantity of meal

42. Mid Day Meal Scheme Monitoring: Unanswered Questions

43. Monitoring: Unanswered Questions • What are the monitoring structures? Who in the department is supposed to monitor what? • What are the Terms of Reference? • How frequently is monitoring to be done? • Are reports prepared after each visit? What is the format of the reports? Who maintains the reports? • Is there a record maintained at the school? Are there Inspection registers? • What funds have been allocated for Monitoring? • How are the State, District and Block Monitoring Committees functioning? • Less inclusion of green leafy vegetables in menu. • Less quantity of meal provided by ISKCON.

44. Action taken by the Department • To make the MDM more effective, it is proposed to establish a separate Cell/branch at the directorate level, district levels, block levels and school levels by appointing experienced officials/officers on contact basis. Their work and responsibilities will be fixed for monitoring and to redress the grievances of the general public and to impart training to SMC members, cooks & in-service training for teachers engaged in MDMS. Inspection Performa’s will be prepared exclusively for MDM in which all norms of MDM, allocation of funds and their utilization, proper maintenance of records, quality and quantity of food grains, number of children served mid day meal, cooking cost, honorarium to cooks, availability of ingredients, problems faced by the staff of MDMS and all other related issues will be incorporated in this Performa for effective monitoring of the MDM. • Convergence with Health Department is being strengthened for distribution of IFA tablets, Vitamin-A dosage and de-worming tablets. For this purpose an officer will be assigned required duties/responsibility.

45. Action Taken Continued… • In the state level steering cum monitoring committee, it has been decided that all IAS/HCS officers will conduct random checks. It has been further decided that the DC will also monitor the MDMS at block and school level. Thereafter, a monthly report will also be prepared for all districts at State Head Quarters to guide and to rectify the discrepancies. Instructions has been issued to all the district elementary education officers for 1. To display the Mid Day Meal Scheme(MDMS) logo and its entitlement in the school premises. 2. To display the menu of MDMS. 3. Instructions have already been issued on 10-09-2012 to provide MDM to the children of NCLP school as per guidelines of Programme Approval Board(PAB) i.e. for 311 days.

46. Action taken on the recommendations • Setting up of a Mid Day meal authority headed by a Director level officer. • It is submitted that by setting up of a separate authority/society would adversely effect the working of MDM because this authority or society will have no direct control over the administrative & other control over the schools. However it is proposed that a separate cell for MDM shall be established under the administrative control of Director General Elementary Education Haryana. This will strengthen the administrative structure and monitoring. For inspection purposes, experienced officials /officers need to be inducted to control the funds & to maintain proper funds accounts at the field level & Head Quarters level. • The recommendations of regarding the engagement of persons on contract basis from relevant fields for filling of the vacant posts is also being taken up on top priority basis.

47. PUBLICITY • The instructions regarding the rights & entitlement and display of daily menu and MDMS logo have already been issued to all the schools. • Apart from this, radio jingles is being aired on BIG FM 92.7 and Radio Mantra 91.9 FM, OYE 104.8 FM twice a day and these decisions has also been appreciated by the GOI vide letter no. 11-1/2012-EE-6 (MDM 3-1) dated 27-04-2012. • Grievance Cell No. 0172-6531244 of MDM at H.Q has been published in the leading newspapers of the state.

48. General Recommendations • UNICEF Global Hand Washing Day : Improved hygienic practices through education in terms of hand-washing, safe drinking water etc will be adhered to. • On both Teacher’s Day and Children’s day mid day meal based on a special menu other than the regular menu is also under consideration.