WVEIS Discipline Reporting & Management System: A Critical Component of Implementing Expected Behaviors in Safe an

1. WVEIS Discipline Reporting & Management System: A Critical Component of Implementing Expected Behaviors in Safe and Supportive Schools 9/30/13

2. The Concept Transform the current discipline Reporting system to a discipline Management system Shift to reporting Incidents, then making referrals of Individuals involved in those incidents Expand information data Collection and Reporting Capabilities to be more useful

3. What is an “Incident” • An occurrence of inappropriate behavior or behaviors, by one or more individuals, that disrupts the learning environment • Can involve one or more persons • One student cheating on a test • Two or more students harassing another student, a teacher, a visitor, … • Generally characterized in one of several categories

4. What are “Incident” Categories • Tardiness and Truancy • Skipping class • Failure to Obey Rules/Authority • Cheating • Disrespectful/Inappropriate Conduct • Inappropriate Language • Legal Concerns • Fraud/Forgery • Aggressive Conduct • Battery Against a Student • Illegal Drugs/Substances • Possession/Use of … Tobacco • Weapons • Possession/Use of Dangerous Weapon Increasing Severity

5. Incident Based Reporting

6. Step 1: Specify the Incident • District/School • Date and Time of Day the incident took place • Type of Incident • overall, what was the nature of the incident? • Location the incident took place • Number Students and/or Staff Involved

7. Step 2: Provide Information for EachPerson Involved • Identify the Person • Discipline Offense—Inappropriate Behaviors • Up to three behaviors may be entered • The most severe MUST be reported as the PRIMARY • Offenses may vary for each person involved • School and Community Social Skill Standard • Commentary • “Just the Facts”

8. Step 2: Provide Information for EachPerson Involved (Cont’) • Motivation • Action– what was the response to the offense for this person? • This may be different for each person involved • List of actions is substantially expanded from the previous policy • Duration— If the action is detention/ suspension/ expulsion • Commentary • “Just the Facts”

9. Levels of Access

10. Step 3: Use the Data—Reports, Charts, Crosstabs • Number and/or Average Incidents per Day/Month/Year/etc. • Number and/or Average Students per Incident. • Incidents and/or Discipline Reports by • Problem Behavior • Location • Time of day • Student • Staff/Teacher • Etc…

11. As required in Policy 4373 At a minimum schools shall: • analyze school climate/culture data annually • make data driven decisions based on analysis of student behaviors • implement comprehensive and effective interventions targeting behaviors disruptive to the educational process and place students at higher risk of poor education/health outcomes • evaluate school climate/culture improvement and revise as needed

12. Demonstration of the System(DMS) WVEIS Training Tools (Login) TSTDISCT (Password) WVEIS Teacher View (Login) TSTDISCP (Password) WVEIS Principal View

13. Admin Dashboard

14. Teacher Dashboard

15. Bottom of both

16. Filtered Dashboard

17. Drilldown on Grade 8

18. Frequent Referred Details

19. Add a New Incident

20. New Incident (step 2)

21. New Incident (step 3)

22. Incident Summary

23. Parent Letter

24. Search Option You must place a checkmark in the “Select” box in addition to selecting a value from the drop down list in order to search on a category and for a specific value. * If you leave all check boxes un-marked, the search results will return everything you have entered into the system.

25. Search Results Notice the Letter, View, Edit and Delete columns – some options are not available. Teachers cannot Edit or Delete an incident in which action has been taken.

26. Behavior Code Report You can run a report for any/all behavior codes, with/without notes, get the summary data only, sorted in the order of your choice and for any date range.

27. cont.

28. Details

29. Summary

30. West Virginia School Climate Surveys: A Critical Component of Implementing Expected Behaviors in Safe and Supportive Schools

31. Safe and Supportive Schools (S3) Grant Program • In 2010 WV was awarded the USED Safe and Supportive Schools grant • Provide grants to support measurement of, and targeted programmatic interventions to improve, “conditions for learning” • Conditions for learning = School Climate • Accomplished through 3 federal priorities

32. What is School Climate? • School Climate • …refers to the quality and character of school life • …is based on patterns of students', parents' and school personnel's experience of school life • …reflects norms, goals, values, interpersonal relationships, teaching and learning practices, and organizational structures. Source: National School Climate Center www.schoolclimate.org/climate/

33. Proposed Federal Model for School Climate Measurement

34. Who is involved in the surveys? • Spring 2012 • 86 schools (includes the 22 S3 intervention schools) • Fall 2012 • 122 schools • Fall 2013 • 164 schools (includes the 22 S3 intervention schools)

35. Planning for the Survey

36. The Surveys • Four surveys adapted from the California School Climate, Health, and Learning Survey questionnaires • Elementary • Middle/High • Staff • Parent • Use is granted under permissions from the California Department of Education • PDF Print versions available • All surveys are conducted online • Voluntary, anonymous, and confidential

37. Sample Login Page

38. Initial Planning • Minimum six week survey window • Fall 2013 window likely will be October through Mid November • Spring 2014 window likely will be March through Early May • Schools must register to participate in the survey • Fall 2013 registration will open about September 1 • Identify district / school survey coordinators • Lead survey planning, scheduling, and administration • Seek assistance from the respective TA provider(s) • Ensure that surveys are carried out in an appropriate and consistent manner

39. Companion Guidance Document

40. Student Surveys

41. Informed Consent • Parental consent is required • Generic consent forms are included in the survey guidance document • Should be sent to parents at least two weeks prior to the scheduled survey date(s). • Schools should document their attempts to notify and provide consent forms to parents. • It is extremely important that schools carefully track the return of forms so only students with permission are surveyed

42. Passive Informed Consent • Given that participation is voluntary passive parental consent has been deemed appropriate • Parents are provided a written consent form describing: • The nature and content of the survey • The benefits and risks of participation • Their rights and the rights of their children as participants • Parents sign and return forms ONLY IF THEY WITHHOLD CONSENT FOR THEIR CHILD’S PARTICIPATION

43. Active Informed Consent • Active parental consent may also be used • Parents are provided a written consent form describing: • The nature and content of the survey • The benefits and risks of participation • Their rights and the rights of their children as participants • Parents MUST SIGN AND RETURN FORMS IF THEY GRANT CONSENT FOR THEIR CHILD’S PARTICIPATION

44. Census or Sample? • It usually is not necessary to conduct a census of all students to obtain reliable data • For logistical reasons, schools may choose to survey all students • Required sample sizes depend on many complicating factors • Enrollment, margin of error and confidence levels, etc. • WVDE Recommendation: • Smaller schools (<= 400 students) survey all students • Larger schools (> 400 students) may consider a sample of students

45. Staff Surveys

46. Which Staff Should Participate? • Should be conducted as a census—that is, all professional and support staff within a school should be provided an opportunity to participate. • Staff may fill out the survey online from any computer, either at school or elsewhere.

47. Parent Surveys

48. Which Parents Should Participate? • Getting parents to participate is a much more challenging • Schools should make every effort to ensure parents are aware of and have access to the survey. • Should be conducted as a census of households —that is, only one response per household which has one or more children at school • Need at least 10 completed responses to generate reports

49. Making Parents Aware of the Survey • Generic parent invitation letter form is included in the survey guidance document • Instructions and parent login codes should be distributed by… • Notices sent home with students • Notices posted at the school, on the school webpage, on Edline; in school newsletters • Announcements/handouts distributed at public meetings • Any other way you can think of…

50. Survey Products