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FLUID Image analysis and Description Administrative recommandations

FLUID Image analysis and Description Administrative recommandations. Palmas – 8 and 9 december 2005 Hosted by the university of las Palmas. Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -. Various documents to be filled in.

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FLUID Image analysis and Description Administrative recommandations

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  1. FLUID Image analysis and DescriptionAdministrative recommandations Palmas – 8 and 9 december 2005 Hosted by the university of las Palmas Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  2. Various documents to be filled in Documents to be filled (for the 20th of december) for the first period of justification (December 1st, 2004 to November 30th, 2005) are : - The timesheets - Person month table - Quarterly financial and person month table - Cost budget follow up - Form C and summary financial report Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  3. The Time sheets • Either you can use the model suggested by E.LEIN or your own. It is important to indicate the time spent (by day) for each WP and for each researcher. The time sheets must be signed by the group manager. • Once the timesheets have been recorded, you must indicate the travel expenditure related to the contract. Then, it is advised to create a cost statement. • From this document, you will be able deduce the direct costs (costs of personnel + travel) and the indirect costs which will enable you to fill in the Form C and the cost budget follow-up. Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  4. Person month table • Fill in the first 4 columns : the number of MM carried out every 3 months by WP. • Fill in only the number of MM, the number of hours is automatically computed. • Do not forget to fill in the summary table (the yellow table), it is enough to indicate the number of MM for 2004 and 2005. Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  5. Quarterly financial and person month report • For each 3 month-period, it is necessary to indicate the number of MM by WP, the direct costs, the indirect costs and the travels expenditure. Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  6. Cost budget follow up • IMPORTANT : For each partner, the estimated costs for periods 1, 2 and 3 must be filled in. For the period 1, you will now be able to also enter personnel costs, the travel costs, the indirect costs and the total number of man-months in the "actual period 1" column. • REMINDER : do not forget to fill in the green line « Total person month ». Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  7. Form C and Summary financial report • Fill in precisely the first part related to contractor' s legal name, the contact person, the cost model used, the period... With regard to the eligible declaration of costs (point 2), it is necessary to distinguish the direct and indirect costs between the types of activity (research, demonstration and management). • The next points to fill in are point 5 "request of FP6 financial contribution" and point 6 "Audit certificates". The yellow areas must be filled in. . • Very important : once the document has been signed, it is absolutely required to add the organization’s official stamp. • Once Form C is completed, the summary financial report is automatically generated. Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  8. Good Advice • Verify the coherency between the different tables. • Important : do not remove or rewrite the automatic formulas of the different tables. • If you are missing any documents, do not hesitate to contact Manuella DALLE (manuella.dalle@irisa.fr) Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

  9. Conclusion Each partner must imperatively send all these documents to Manuella DALLE at the INRIA before December 20th, 2005 : - Signed, original Timesheets (mail and e-mail) - Person month table (e-mail) - Quarterly financial report (e-mail) - 3 signed, original Form C’s (mail) Form C + summary financial report (attached file by e-mail) Sixth Framework Programme of the European Community (2002-2006) Specific Targeted Research Project – FLUID -

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