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Cultural heritage asset management plans (CHAMP) Project. Project data sources, transformation and submission Jay Carver- Task Manager. The problem. No inventory of cultural heritage on network No data on quantification location or condition Data searches on ad hoc basis

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Cultural heritage asset management plans (CHAMP) Project

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Cultural heritage asset management plans(CHAMP) Project

Project data sources, transformation and submission

Jay Carver- Task Manager


The problem...

No inventory of cultural heritage on network

No data on quantification location or condition

Data searches on ad hoc basis

Data not available from existing single source

Related ad hoc costs

No method of measuring performance


Design a GIS database application to manage heritage assets within the HA estate –

Outcome – Cultural Heritage topic in ENVIS

The Solution...


We can go from this….

To this….


HA have populated records at national level

Data will be provided on HAGIS and

Area shapefile datasets to MAC’s and DBFO’s (SP’s) supplied by servicepoint+

Data updates to HAGIS will be made quarterly by SP’s – Envis Governance

Data refreshment between HAGIS & NMR and HER’s shall be managed by EMT

HAGIS/Envis/Cultural Heritage data


HA EMT to develop data exchange routines with data providers

NMR datasets

EMT will check NMR records for changes every quarter and incorporate changes to HAGIS controlled version

HER datasets

EMT will check HER records annually for changes

Service provider

ID any changes to NMR records or HER records as and when

Document changes in quarterly data submission to HAGIS

Data refreshment


HAGIS

Dataset

HA supplied data

Envis

D-base

structure

Start

Desk top review

CHMP

Management

Action

Plan

Condition survey

Review

In SP and external

Analysis of

Results

Implementation...the CHAMP process...


HAGIS dataset - supplied to SP’s

GIS Mapping Database (that represents the location of all heritage assets within HA estate and buffer zones)

Point, poly line and polygon shapefiles

Attached Database - that records feature and management information within HAGIS application [and locally in your GIS]

Other attachments – request original data copies as reference source


Level 1 – English Heritage maintains record of all statutorily protected and registered assets- source: NMR at Swindon-

Level 2 each local authority (County Council/Municipality/National Park) holds regional d-base of non-statutory assets

Data sources


Cultural Heritage Asset Management Plans (CHAMP) – data structure


Level 1 data – the key assets that need monitoring and management – legal and mandatory duty

Level 2 data – often supporting information and locally important assets that may need management

Management


Manage current dataset- provide updates

Change/ Update/revise attribute data in existing records-

E.g. condition information added, status change, change to spatial record

Create new records

When new ‘event’ carried out – e.g. watching brief..

When asset moved – new spatial record

When newly registered asset assigned by authority (link to EMT data refreshment)

Should/can records be deleted?

Key SP tasks for managingCHAMP dataset


Cultural Heritage Asset Management Plans (CHAMP) – data structure

IAN/84/07 part 4

Annex A.5.1


Mapping database

Estate boundary

Buffer zone

Points, lines and polygons


Level 1 – 1km

Level 2- 100m

Data coverage


Access NMR Level 1 data for all England

Spatial data and reduced attribute data

http://www.english-heritage.org.uk/nmr


NMR download page


Data transformation process


Data field names

Controlled values (LUT’s) and external wordlists

Controlled field types

Controlled character lengths

Controlled GIS file formats and rules

No Multipoint files

Key issues - ENVIS


GIS record and attribute data mostly separated (PDF and word files)

Cut and paste/interpretation needed hence specialist task

Inconsistent attribute data – hence specialist task

Edit field data to match ENVIS character length – hence specialist task

Multipoint files common - explode

‘Duplicates in Level 2 and Level 1 records’ – delete

Joining datasets for submission

Look out for field format change when exporting data from Access and ArcView

Key issues- transformation of source data


Look up tables control data values for several fields

These are controlled and available from ATOS

Only accept controlled versions

Don’t write your own…

LUT’s


Some fields controlled by external word lists Example:TYPE_field..NMR www.link

Links to these provided in DMRB guidance

Other controlled content


Software tools

Resources used to manage data

Option to create ad hoc forms…..

DBF Manager


Transformation MS Access Add in


MS Access sign in page


MS Access main data table page


Tools to control data integrity


Completion form/receipt


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