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SAM Shared Accounting Module Overview PowerPoint PPT Presentation


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SAM Shared Accounting Module Overview. SAM’s Purpose. Web-based application that facilitates the process of validating or deriving TAS/BETC combinations to classify transactions reported by Federal Program Agencies (FPA) to support the GWA objective of classifying transactions in real time.

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SAM Shared Accounting Module Overview

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Sam shared accounting module overview

SAM

Shared Accounting Module

Overview


Sam s purpose

SAM’s Purpose

  • Web-based application that facilitates the process of validating or deriving TAS/BETC combinations to classify transactions reported by Federal Program Agencies (FPA) to support the GWA objective of classifying transactions in real time.

  • Single touch point for Enterprise Reference Data (ERD)

    • Agency Location Code data

    • TAS/BETC data

    • ABA data


Tas betc combination

TAS/BETC Combination

Every transaction that is reported to the GWA system must contain a valid TAS and BETC.

Example:

20X0101 COLL

(COLL = Collection)


Sam operating modes

SAM Operating Modes

  • Validation – IPAC, Disbursements, and Collections

  • Translation –Collections and IPAC

  • Default – IPAC, Disbursements, and Collections


Validation mode

Validation Mode

SAM verifies the TAS/BETC information attached to a

Collection, Disbursement or IPAC transaction by the

FPA is valid per GWA’s Master Enterprise Reference

TAS/BETC data.

  • Validation is currently conducted in CGAC format


Translation mode

Translation Mode

Any FPA accounting data (account code, fund code, etc.) or collection mechanism data (Merchant ID, ALC + 2 Code, etc.) that can crosswalk to a TAS is referred to as a Classification Key (C-Key). SAM translates the C-Key attached to a transaction submitted by an FPA to the appropriate TAS and BETC combination.


Sam shared accounting module overview

C-Key Examples

  • C-Key Name: (Up to 25 alphanumeric characters)

  • C-Key Value: (Up to 50 alphanumeric characters)

  • MechanismC-Key NameC-Key Value

  • OTCNET Agency Accounting Code 12X0601

  • Card AcquiringMerchant ID 44450000123456

  • PAYGOV PAYGOV ALC+2 1900000101


  • Sam shared accounting module overview

    Default Mode

    Collection, Disbursement, and IPAC transactions that contain invalid TAS or C-Key information or no information at all will be assigned to a default TAS/BETC for GWA reporting purposes


    Sam shared accounting module overview

    SAM Access Group

    • A grouping of one or more ALCs, either in terms of

    • business commonality (e.g., similar accounting rules

    • business practices, etc.) or for security reasons, to

    • which SAM Users are granted permission.

    • Determining relationship between ALCs within an

    • agency will allow for a more efficient setup within SAM

      • Complete SAM User Authorization forms

      • Setup User provisioning

      • Determine Primary or Descendent (Parent/Child) Access Group

        • Access Group Structure can contain up to 4 levels


    Sam shared accounting module overview

    Access Group Structure Example


    Sam shared accounting module overview

    SAM User Roles

    • Users will be defined and granted permission by Access Group

    • Security Administration

      • Primary Local Security Administrator (PLSA)

      • Local Security Administrator (LSA)

    • Accounting Administration

      • Cash Flow Administrator (CFA)

      • Agency Viewer (AV)

      • Data Download (DD)

    • Once assigned to an Access Group, user can view data for that Access Group and any descendant Access Group


    Sam shared accounting module overview

    Cash Flow Profile (CFP)

    • A grouping of business activities with a common set of central accounting rules

    • Serves as a crosswalk of an FPA’s collections transactions and RITS, and TRACS transactions within SAM

    • Contains C-Key Name and C-Key Value which point to a TAS/BETC combination


    Sam shared accounting module overview

    Sample CFP


    Sam public website

    SAM Public Website

    https://www.sam.fms.treas.gov/sampublic/


    Sam shared accounting module overview

    TAS/BETC Download By Collection Type


    Sam shared accounting module overview

    Enterprise Reference Data

    • SAM provides Enterprise Reference Data (ERD) to Business Partners

      • SAM receives nightly file from GWA with ALC and TAS/BETC data

      • SAM sends ALC, TAS/BETC and ABA data to Business Partners

      • A few Business Partners include: ASAP, TRS, GSA, IPAC, Public Website

    • SAM sends ERD via:

      • Email

      • File Drop

    • Message Queue

    • Web Service (preference is Web Service)


    Sam shared accounting module overview

    Questions?

    For questions please contact the SAM Conversion Team at:

    [email protected]


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