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SAM Shared Accounting Module Overview

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SAM Shared Accounting Module Overview. SAM’s Purpose. Web-based application that facilitates the process of validating or deriving TAS/BETC combinations to classify transactions reported by Federal Program Agencies (FPA) to support the GWA objective of classifying transactions in real time.

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Presentation Transcript
slide1

SAM

Shared Accounting Module

Overview

sam s purpose
SAM’s Purpose
  • Web-based application that facilitates the process of validating or deriving TAS/BETC combinations to classify transactions reported by Federal Program Agencies (FPA) to support the GWA objective of classifying transactions in real time.
  • Single touch point for Enterprise Reference Data (ERD)
      • Agency Location Code data
      • TAS/BETC data
      • ABA data
tas betc combination
TAS/BETC Combination

Every transaction that is reported to the GWA system must contain a valid TAS and BETC.

Example:

20X0101 COLL

(COLL = Collection)

sam operating modes
SAM Operating Modes
  • Validation – IPAC, Disbursements, and Collections
  • Translation –Collections and IPAC
  • Default – IPAC, Disbursements, and Collections
validation mode
Validation Mode

SAM verifies the TAS/BETC information attached to a

Collection, Disbursement or IPAC transaction by the

FPA is valid per GWA’s Master Enterprise Reference

TAS/BETC data.

  • Validation is currently conducted in CGAC format
translation mode
Translation Mode

Any FPA accounting data (account code, fund code, etc.) or collection mechanism data (Merchant ID, ALC + 2 Code, etc.) that can crosswalk to a TAS is referred to as a Classification Key (C-Key). SAM translates the C-Key attached to a transaction submitted by an FPA to the appropriate TAS and BETC combination.

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C-Key Examples

        • C-Key Name: (Up to 25 alphanumeric characters)
        • C-Key Value: (Up to 50 alphanumeric characters)
  • MechanismC-Key NameC-Key Value
  • OTCNET Agency Accounting Code 12X0601
  • Card AcquiringMerchant ID 44450000123456
  • PAYGOV PAYGOV ALC+2 1900000101
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Default Mode

Collection, Disbursement, and IPAC transactions that contain invalid TAS or C-Key information or no information at all will be assigned to a default TAS/BETC for GWA reporting purposes

slide9

SAM Access Group

  • A grouping of one or more ALCs, either in terms of
  • business commonality (e.g., similar accounting rules
  • business practices, etc.) or for security reasons, to
  • which SAM Users are granted permission.
  • Determining relationship between ALCs within an
  • agency will allow for a more efficient setup within SAM
    • Complete SAM User Authorization forms
    • Setup User provisioning
    • Determine Primary or Descendent (Parent/Child) Access Group
      • Access Group Structure can contain up to 4 levels
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SAM User Roles

  • Users will be defined and granted permission by Access Group
  • Security Administration
    • Primary Local Security Administrator (PLSA)
    • Local Security Administrator (LSA)
  • Accounting Administration
    • Cash Flow Administrator (CFA)
    • Agency Viewer (AV)
    • Data Download (DD)
  • Once assigned to an Access Group, user can view data for that Access Group and any descendant Access Group
slide12

Cash Flow Profile (CFP)

  • A grouping of business activities with a common set of central accounting rules
  • Serves as a crosswalk of an FPA’s collections transactions and RITS, and TRACS transactions within SAM
  • Contains C-Key Name and C-Key Value which point to a TAS/BETC combination
sam public website
SAM Public Website

https://www.sam.fms.treas.gov/sampublic/

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Enterprise Reference Data

  • SAM provides Enterprise Reference Data (ERD) to Business Partners
    • SAM receives nightly file from GWA with ALC and TAS/BETC data
    • SAM sends ALC, TAS/BETC and ABA data to Business Partners
    • A few Business Partners include: ASAP, TRS, GSA, IPAC, Public Website
  • SAM sends ERD via:
    • Email
    • File Drop
  • Message Queue
  • Web Service (preference is Web Service)
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Questions?

For questions please contact the SAM Conversion Team at:

[email protected]

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