1 / 9

Balance Sheet Account Reconciliations

Balance Sheet Account Reconciliations. Balance Sheet Accounts. Balance Sheet Accounts Assets - examples Cash Inventory Receivables Prepaid expenses Capital equipment Liabilities – examples Accounts payable Deposits Deferred revenue Clearing accounts – (18xx account codes)

Download Presentation

Balance Sheet Account Reconciliations

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Balance Sheet Account Reconciliations

  2. Balance Sheet Accounts • Balance Sheet Accounts • Assets - examples • Cash • Inventory • Receivables • Prepaid expenses • Capital equipment • Liabilities – examples • Accounts payable • Deposits • Deferred revenue • Clearing accounts – (18xx account codes) • These account balances carry forward at the end of each year

  3. Reconciliations – What and Why • Detailed identification of asset and liability balances • List of items or transactions making up the balance • Subsystem or manual list • Proper classification of transactions • (Operating Unit, Account, and Class) • Agree subsystem balance to the General Ledger • Journal entry to clean up improper and old balances • Internal Control • Provide accurate financial information for decision making • Influences the extent of year-end audit procedures

  4. Financial Services Responsibility • Financial Services will reconcile the following account balances: • University bank accounts • University receivables • Investments • Land, buildings, and equipment • Accounts Payable • Accrued payroll, vacation, and benefits • Loans and notes payable

  5. Campus Controller Responsibility • Campus Controllers oversee the reconciliation of the following account balances: • Department Bank Accounts • Department Receivables • Inventory • Prepaid Expenses and Other Assets • Clearing accounts (18xx) • Accrued Liabilities • Deposits due to others (excluding Agency fund 47 account 2300) • Deferred Revenue

  6. How to Identify • Run the “Balance Sheet Reconciliation Balances” BOb query to indentify balances you must reconcile: • Navigation: Public Folders > Financial System Information > Reconciliation Support • Data output is based BOb security • Run query periodically to confirm you have no unexpected balances to reconcile or correct

  7. How Often • Account balances should be reconciled monthly • Copies of August and December reconciliations should be sent to Financial Services • Larry McFerson (larry_mcferson@byu.edu, 2-2080) • Clean-up balances now – don’t wait

  8. Training and Support • A Balance Sheet Reconciliation Guide and Template can be found on the Financial Services web page • Navigation: Organizations & Services > Accounting > Financial Accounting system • Balance Sheet Reconciliation Guide • Balance Sheet Reconciliation Template • Questions contact Larry McFerson • larry_mcferson@byu.edu, 2-2080 • Would an annual training class be helpful?

  9. Questions?

More Related