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CAPACITY BUILDING IN GOVERNMENT PROCUREMENT ______________________ THE EXPERIENCE OF GHANA Daniel Kwagbenu Independent Consultant Email: [email protected] PowerPoint PPT Presentation


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CAPACITY BUILDING IN GOVERNMENT PROCUREMENT ______________________ THE EXPERIENCE OF GHANA Daniel Kwagbenu Independent Consultant Email: [email protected] January 17, 2003 . DEFINITION OF CAPACITY.

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CAPACITY BUILDING IN GOVERNMENT PROCUREMENT ______________________ THE EXPERIENCE OF GHANA Daniel Kwagbenu Independent Consultant Email: [email protected]

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CAPACITY BUILDING IN GOVERNMENT PROCUREMENT

______________________

THE EXPERIENCE OF GHANA

Daniel Kwagbenu

Independent Consultant

Email: [email protected]

January 17, 2003


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DEFINITION OF CAPACITY

  • Capacity can be defined as the ability of individuals and organizations or organizational units to perform functions effectively, efficiently and sustainably


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DEFINITION OF CAPACITY (Contd.)

This definition has three important aspects:

  • it indicates that capacity is not a passive state but is part of a continuing process;

  • it ensures that human resources and the way in which they are utilized are central to capacity development; and

  • it requires that the overall context within which organizations undertake their functions will also be a key consideration in strategies for capacity development.


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Presentation Overview

  • Snapshot History of Ghana’s Public Procurement System

  • Key Elements Of The Current Public Procurement System In Ghana

  • Functional Categorization Of Institutions

  • Current Professional Input & Capacity Building Efforts

  • Procurement Reform Proposals – The Way Forward.


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Ghana’s Public Procurement System (Pre-Independence Era )

  • Goods:

    Crown Agents – sole agents

  • Services:

    Procurement of experts on full time basis & secondment of officials

  • Works:

    Public Works Department (PWD) – force account


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Ghana’s Public Procurement System (Immediate Post-Independence Era )

  • Goods: Ghana Supply Commission (1960) – purchaser for all public institutions; Ghana National Procurement Agency (1976) – purchaser of bulk items

  • Works: Ghana National Construction Corporation; Architectural Engineering Services Corporation

  • Tender Boards: District, Regional & Central;

    (1967) – advisory, final decision vested in political heads; (1996) – composition expanded, approval & award

  • Donor procurement: relatively more competitive


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Key Elements Of The Current Public Procurement System In Ghana

  • The Legal Framework

  • Institutional & Organizational Arrangements

  • Procurement Policies & Practices

  • Review Procedures


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Areas of Concern

  • Lack of a unified system/multiplicity of practices

  • Lack of a comprehensive and well articulated public procurement policy

  • Lack of a comprehensive legal regime

  • Weak capacity of procurement staff

  • Lack of accountability

  • Loose institutional and organizational arrangements for processing procurement and for collective decision making in awarding of contracts

  • Absence of independent appeals body

  • Lack of independent procurement auditing function


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Functional Categorization Of Institutions

  • Procurement Policy, Planning/Standards Formulation & Funding Institutions

    - Central Government Institutions

    - Local Government Institutions

    - Development Partners


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Functional Categorization Of Institutions (Contd.)

  • Procurement Processing, Management & Monitoring Institutions:

    -Tender Boards

    -Ghana Supply commission

    -Supply & Materials Management Class of the Civil Service

    -Project Management Units/Dev. Partners

    -Auditor General/Audit Service


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Functional Categorization Of Institutions (Contd.)

  • Enforcement & Grievance Redress Institutions:

    -Ministry of Finance

    -Office of The President

    -Judiciary/Legal System

    -Parliament

    - Ad Hoc Institutions


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Functional Categorization Of Institutions (Contd.)

  • Interest/Pressure groups:

    -Associations of Professional Bodies

    -Civil Society Organizations

    - The Media/Press


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Current Professional Input & Capacity Building Efforts

  • General lack of professional input in the public procurement and contracting process

  • Ad hoc arrangements including the creation of Project Management Units in MDAs/MMDAs

  • SMMC (1,300 employees) lack range of skills and expertise required to handle the full complement of procurement functions within public entities

  • Departmental heads or designated project officers who are not trained in procurement, undertake procurement functions


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Current Professional Input & Capacity Building Efforts (Contd.)

  • Current capacity building efforts are limited and are not comprehensive

  • Absence of certification process

    Key players include:

  • Ghana Institute of Management & Public Administration (GIMPA):

    • World Bank supported training in procurement as part of institute’s regular programme

  • Polytechnics:

    • Courses in Purchasing & Supply


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Procurement Reform Proposals – The Way Forward

Goals:

  • Promote the use of public procurement as a tool for national development

  • Harmonize the application of procurement related rules in local and international conventions and treaties

  • Promote the integrity of the public procurement system and public confidence in the process


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Procurement Reform Proposals – The Way Forward (Contd.)

Reform Proposals:

  • Comprehensive procurement law

  • Standard Tender Documents

  • Relevant institutional and administrative structures

  • Oversight body

  • Capacity Building


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Procurement Reform Proposals – The Way Forward (Contd.)

Proposals on Capacity Building:

• Public Awareness Campaign of the Reformed Public Procurement System

•Initial Training of Procurement Practitioners

•Dissemination of Information to Heads of Procurement Entities

•Sustainable Training & Professional Development


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Procurement Reform Proposals – The Way Forward (Contd.)

  • Capacity to support the new procedures would be built at all levels:

    - staff of procuring entities,

    - policy makers,

    - private sector and the civil society at large.


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Procurement Reform Proposals – The Way Forward (Contd.)

Capacity Building Plan:

  • In consultation with key stakeholder institutions

  • Modules on procurement courses (course materials, target groups, staged delivery and delivery method)

  • Detailed budget covering training programmes delivery


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