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FMMI PVND REQUEST PROCESS TRAINING. AGENDA . Introduction Course Objectives System Navigation Q & A. PVND Course Objectives. To familiarize FMMI PVND users with: Role requirements to Create/Maintain Customer/Vendors Creating Customer/Vendor PVNDs Managing Customer/Vendor master records.

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Presentation Transcript

Agenda
AGENDA

  • Introduction

  • Course Objectives

  • System Navigation

  • Q & A


Pvnd course objectives
PVND Course Objectives

  • To familiarize FMMI PVND users with:

    • Role requirements to Create/Maintain Customer/Vendors

    • Creating Customer/Vendor PVNDs

    • Managing Customer/Vendor master records


Pvnd role requirements
PVND Role Requirements

  • Customer/Vendor Master Data Requestor

    • Responsible for creating customer and vendor account groups

    • Responsible for managing customer and vendor account groups

Note: The Customer/Vendor Master Data Requestor/Evaluator roles are added through Governance, Risk and Compliance (GRC).

The roles are listed under OCFO-COD not USDA.


Pvnd role requirements cont d
PVND Role Requirements (Cont’d)

  • Commercial Vendor/Customer Master Data Evaluator

    • Available to view ZNFV/COMM account groups

  • Invitational Vendor/Customer Master Data Evaluator

    • Available to view ZINT/COMM account groups

  • Employee Vendor/Customer Master Data Evaluator

    • Available to view ZEMP/EMPL account groups

Note: These roles will allow users to see the masked Personally Identifiable Information(PII) such as SSN, TIN, and banking.


Vendor master data overview
Vendor Master Data Overview

  • Vendors are institutions/people USDA pays for services

  • Vendor numbers are assigned in sequential order by the FMMI system

  • The vendor master record is uniquely identified by a 10-digit vendor number


Customer master data overview
Customer Master Data Overview

  • Customers are institutions/people that pay USDA for services

  • Customer numbers are assigned in sequential order once request is complete

  • Customer master data record is uniquely numbered and identified by a 7-digit customer code

Note: FMMI Customer and Vendor tables are separate tables.




Key terms
Key Terms

Account Group (Vendors): necessary for entering master data and defines whether each field is mandatory, taxed, or non-taxed

  • (ZBNK) Bank Vendors – primarily for RMA use

  • (ZEMP) Employees– employees only

  • (ZFDN) Federal Non-USDA– Federal vendor, nota USDA agency

  • (ZFDU) Federal USDA Vendor – Federal USDA agency

  • (ZFOR) Foreign Vendor – vendor headquarters/ operations not on U.S. soil

  • (ZINT) Invitational Traveler – supplemental employees


Key terms cont d
Key Terms (Cont’d)

Account Groups (Vendors)

  • (ZNFV) Non-Federal Vendors – commercial vendors

  • (ZPFD) Producers – RMA farmers

  • (ZSAL) State and Local Government – city and state vendors

  • (ZSET) Settlements and Injuries – settlement/injury claims

  • (ZTPA) Non-Federal Third Party Assignee – vendors being paid through third party


Key terms1
Key Terms

Account Group (Customers): necessary for entering master data and defines whether each field is mandatory, optional, or suppressed

  • (BANK) Bank Customer – primarily for RMA use

  • (COMM) Commercial Customers – private sector with whom USDA conducts business

  • (EMPL) Employee Customer –employees only

  • (FED) Federal Customer – Federal non-USDA customers

  • (SNL) State and Local Customer – city and state customers

  • (FED) USDA Agency – Federal USDA Customers

  • USDA Ship/Bill To – for conversion purposes


Cod web site fmmi pvnd process
COD Web SiteFMMI PVND Process

Vendor/Customer Maintenance


Cod web site cont d fmmi pvnd process
COD Web Site (Cont’d)FMMI PVND Process


Contact information
Contact Information

  • Accounting Processing Branch

    Table Maintenance Section

    504-426-5377

  • Web site: http://cod.nfc.usda.gov/FMMI_Processing/VendorCustMaint.html


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