YOUR JOURNEY TOWARD RESIDENCY

1. YOUR JOURNEY TOWARD RESIDENCY

2. Office of Student Affairs014 Grosvenor Hall Holly L. Jacobs, M.A., Associate Director 740-593-2157 Molly deLaval, A.S., Administrative Associate 740-593-2152

3. OBJECTIVES To provide students with: • Portfolio information • Résumé contents and style • An understanding of the Dean’s Letter

4. WHAT IS A PORTFOLIO? • YOUR ACHIEVEMENTS RELEVANT TO YOUR CAREER GOALS • HOW IS IT MAINTAINED? • YOUR PERSONAL RECORDS • STUDENT AFFAIRS RECORDS • YOUR RÉSUMÉ

5. BUILDING A PORTFOLIO • WHY IS OU-COM PASS/FAIL? • OU-COM promotes a learning environment that fosters the development of individual commitment to the continuous, self-directed achievement of academic excellence, while minimizing the distractions that accompany an excessive emphasis on grades. Because collaborative learning is emphasized, students are expected to be active participants in both their own and their colleagues’ education. • In addition, to recognizing students who excel academically, course and clinical rotation coordinators are urged to identify those students who perform in the top 10 to 20 percent of their classes. 

6. BUILDING A PORTFOLIO • IT IS A REFLECTION OF YOUR WORK • TAKE CONTROL and ACCOUNTABILITY • IT IS A LIFE LONG ACTIVITY

7. WHAT DOES IT CONTAIN? • Both undergraduate and graduate activities in the following areas: • employment • volunteer work • research activities • teaching activities • clubs/organizations • honors and awards • scholarships • letters of recommendation • letters of recognition • international travel

8. WHAT DOES IT CONTAIN? • OU-COM activities • volunteer work/community service • research • mentoring/tutoring/teaching • professional associations/organizations • honors and awards • fellowships • clinical experiences (paid and non-paid) • letters of recommendation and commendation

9. WHAT DOES IT CONTAIN? • Academic achievements: • outstanding performance in a specific course • additional learning activities, seminars, etc. • Clinical achievements: • exceptional performance in a rotation presentation, etc. MAKE SURE IT IS DOCUMENTED!

10. PORTFOLIO “HOW-TO’S” • Start a file folder or three-ring binder • Document your ACHIEVEMENTS

11. Request documentation from faculty, preceptor, Student Affairs, peers, etc. • Be active and persistent; follow-up • Make it easy for others; provide stamped envelopes to the Office of Student Affairs or where you intend your letter to go.

12. PORTFOLIO “HOW-TOs” • Put in your portfolio: • Commendation and recommendation letters • Scholarship awards and DESCRIPTIONS • Brief DESCRIPTIONS of externships, volunteer programs and community events is vital • Recent newspaper articles that contain something you were involved in • Follow-up reminders to obtain documentation

13. THE RÉSUMÉ • FORMAL HOME OF YOUR PORTFOLIO • SUMMARIZES YOUR ACHIEVEMENTS IN AN ATTRACTIVE PRESENTATION

14. RÉSUMÉ OVERVIEW • Target your résumé to the position • How do your qualities and achievements qualify you? • Develop your résumé based on your answer.

15. RÉSUMÉ - OVERVIEW • Ongoing process – constant revision • Consider length of additions and edit accordingly • Create specific résumé for a specific purpose • Maintain those copies separately

16. RÉSUMÉSTYLE • You will develop a curriculum vitae (CV): • focuses on knowledge of a subject area • education/academic preparation • teaching/research • professional activities and memberships You will use a CV at OU-COM

17. CV(NOT Cardiovascular!)Identify yourself • Name • Address (current) • Telephone number(s) • Fax number • E-mail address (use extended version of university assigned email; search “people" http://www.ohio.edu/)

18. CURRICULUM VITAE“Sub-Headings” • Be consistent • if you are going to use the term “experience” use it consistently • if you are going to use the term “activities” use it consistently • Use sub-headings that apply to you • List most important or influential to least important sub-headings last, e.g. interests • “Interests” should only be listed if they pertain to the field of medicine or unless you have something unique.

19. “Education” • List in reverse chronological order • most recent first • Degree conferred: major (minor if appropriate) • Do I list my Associate Degree? • What if I completed course work at another institution/s with no degree conferral? • Academic institution • full name, city, state • Year of graduation • Undergraduate • only list GPA if above 3.0

20. “Professional Experience” • Teaching, research experience • list these separately as two different sub-headings • Professional experience • full or part-time • Give a brief description of responsibilities for each position held • do not undersell yourself or exaggerate responsibilities

21. “Professional Experience” • Begin each description with an action verb in past tense form • see list of action verbs • Include dates • June 2008–May 2009 (one time frame to another) • June 2008, May 2009 (two separate time frames) • spell out months (don’t use 6/08-5/09) • abbreviate longer months if necessary (Dec.) • separate your dates from your information (list on the right hand margin)

22. “Research Experience” • Title of research • Details • dates, name(s) of publications, co-authored, authored • list those with whom you worked • especially if a leader in the field • list full name and title; Dr. Frederick Hagerman • perhaps even list that person’s institution • Contributor or Independent Research • brief description of topic and methods used in research

23. “Publications andPoster Presentations” • Any posters or articles, other than research, that you have presented or published • Include: • Periodical Title • Date • Topic • List any awards received for your research in Honors/Awards section

24. “Teaching Experience” • formal public school teaching • undergraduate/graduate assistant class room work • lab assistant work • grading, course planning • individual tutoring or mentoring in or outside the classroom

25. “Leadership and Service Experience” • Responsibility level and leadership abilities indicate interests and motivation level • Include offices or other positions of leadership held: • OU-COM clubs, student government, social or community organizations • Volunteer experience • organization, dates, location, BRIEF description of duties

26. “Professional Affiliations“ • Professional/national organizations • Full name of organization; use acronym afterwards if necessary: • American Medical Student Association (AMSA) • American Osteopathic Association (AOA) • Offices or positions of responsibility held • Any particular and/or goals accomplished? • Include dates • 2008 - present; 2008-2009

27. “Military” • List Branch, Rank and Dates of Service • Responsibilities • Type of discharge

28. “Honors/Awards” • Outstanding Distinguished Osteopathic Commitment (DOC) Award, Ohio University, College of Osteopathic Medicine, 2007-2008 • what is the description for this award? • was this voted on by your fellow students or faculty? • “only one of five students chosen”

29. “References” • References - Listed • Select people who know your skills, abilities and qualifications • Always ask the person’s permission prior to listing them • Provide them with your CV • Discuss your objectives

30. “References” • Variation of people • list no more than five on your CV • maintain a separate list of several references to use depending on where/what you are applying for • be sure contact information is current • Former or current employers • Faculty members/instructors who know you well • Professionals you have worked with on a project

31. “References” • Include: • title (D.O., M.D., Ph.D.) • name • address • include company/institution • telephone number/s • e-mail address

32. DO NOT INCLUDE Unnecessary Information • Height and Weight • Race • Religion • Marital status/children • Disabilities or health status • Place of birth • High School Information • what if I was valedictorian? • it is irrelevant that you were selected homecoming king!

33. GENERAL INFORMATION • Typeface - simple, crisp-looking style • Paper - good quality, light colored • No color inks, pictures or graphics • If you are submitting your CV on-line, save in a PDF to ensure formatting • List the current month/year at the bottom for reference • Label the second page (if applicable) to prevent separation of the first and second page

34. GENERAL INFORMATION • Be consistent • with tabs • language (experience vs. activities) • underlining, boldface, etc. • Only capitalize, underline and boldface those terms you want to emphasize; don’t overuse • Abbreviate sparingly • No personal pronouns • I, her, she, you, yourself

35. GENERAL INFORMATION • Use past tense, except for current position/activities • Be clear and concise, no full sentences • coordinated 2008 orientation • produced SGA minutes • Be sure to use plurals and possessives correctly • EKGs NOT EKG’s • whose vs. who’s (who is) • a physician’s assistant vs. physicians’ assistant

36. GENERAL INFORMATION • Use verb phrases • gave physical examinations • researched sudden infant death syndrome • Prufread, proofreed, PROOFREAD!!!

37. COPIES • Curriculum Vitae • always maintain your own copy of submitted résumés, cover letters and associated documents • separately maintain CVs and personal statements with different emphasis; saves retyping and confusion

38. JUST WHAT IS A DEAN’S LETTER? • It is NOT a personal letter of recommendation. • Formal institutional, factual reflection of your academic background and achievements. • It is formally known as your Medical Student Performance Evaluation (MSPE)

39. WHAT WILL BE INCLUDED IN MY DEAN’S LETTER? • Confirmation of good academic standing • anticipated date for D.O. degree • your undergraduate and graduate degree, year and institution • Undergraduate activities descriptions • teaching, research activities, clubs, honors, volunteer/service, etc.

40. IT WILL INCLUDE . . . • Explanation/Description of curriculum • Pass/Fail Grading System • Academic Achievements at OU-COM • coursework honors • fellowships • research/teaching assistantship • additional clinical experiences

41. IT WILL INCLUDE . . . • OU-COM Activities Description • volunteer work, community service programs, research, clubs, tutoring, professional associations, honors, awards, fellowships • CBL Facilitator comments • Board Exam Completion

42. IT WILL INCLUDE . . . • Rotations up to approximately August 1, which includes: • Positive comments from each rotation • Final assessment: Marginal to High Pass • Closing paragraph to summarize and recommend

43. WHERE DOES THE INFORMATION COME FROM FOR MY DEAN’S LETTER? • Personal and Academic file is pulled and reviewed for: • undergraduate degree(s) confirmation • faculty commendations for excellent academic performance • community service programs documentation • other documentation commending you for tutoring, organizing an event, participating on a committee, etc.

44. DEAN’S LETTER OF RECOMMENDATION • For us to produce an accurate and effective Dean’s Letter of Recommendation for you, WE NEED YOUR CV! • E-mail as a Word document no later than November 1 to delaval@ohio.edu. • We will begin drafting YOUR letters this winter!

45. PERSONAL STATEMENT • This is what makes you unique! • Residency faculty use your personal statement to learn more about you as a person and how you developed into the person and physician you are today. • What they know about you helps them predict how well you will perform in their program. • see sample personal statement • http://u101.com/articles/med-school/residency-personal-statem.shtml

46. OWN YOUR ACADEMIC RECORD • Review your academic file prior to leaving campus • Stop by anytime! • Follow up on items not in your file • Remember to make sure you have copies of your achievements—portfolio

47. TO SUM IT ALL UP… An Outstanding Portfolio A Superb CV The MOST AWESOME DEAN’S LETTER!

48. “Must Do” list prior to leaving for your CORE site • http://www.oucom.ohiou.edu/saffairs/Year3&4Mailing.htm • Empty your Grosvenor mailbox. • Turn in all building keys to Student Affairs.

49. EXAMPLES

50. EducationSAMPLE Doctor of Osteopathic Medicine, Expected June 2011 College of Osteopathic Medicine, Ohio University, Athens, Ohio Bachelor of Science in Nursing, August 2007 Ohio University, Athens, Ohio Associate Degree for Registered Nursing, June 2005 Hocking College, Nelsonville, Ohio