Club officials chair coc and regional roc
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Club Officials’ Chair (COC) and Regional (ROC). Agenda. Officials Code of Conduct Alberta Officials Committee (AOC) Responsibilities of Club Officials Chair (COC) Role of the COC SA Officials Information. Agenda. Maintenance of the Officials Database How to use the Database

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Club Officials’ Chair (COC) and Regional (ROC)

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Club officials chair coc and regional roc

Club Officials’ Chair (COC) and Regional (ROC)

May 2013


Agenda

Agenda

  • Officials Code of Conduct

  • Alberta Officials Committee (AOC)

  • Responsibilities of Club Officials Chair (COC)

  • Role of the COC

  • SA Officials Information

May 2013


Agenda1

Agenda

  • Maintenance of the Officials Database

    • How to use the Database

    • To Access the Clinics

    • After a Clinic

  • Coordination of Officials for Swim Meets

  • Supporting the Development of Officials

  • Role of the (COC)

May 2013


Officials code of conduct

Officials Code of Conduct

May 2013


Officials code of conduct1

Officials Code of Conduct

  • Swim Alberta will;

    • Offer programs and support

    • Ensure officials receive effective training

    • Provide mentoring

    • Keep officials informed

    • Have open communication

    • Provide on going opportunities

May 2013


Officials code of conduct2

Officials Code of Conduct

  • Swim Alberta will;

    • Provide a process to report and have actions taken on mistreatment, poor conduct or violations of this code

    • Recognize officials for contributions

    • Provide insurance coverage when officials working for SA

May 2013


Officials code of conduct3

Officials Code of Conduct

  • Officials Will;

    • Participate in orientation and training

    • Maintain and update rules and rule changes

    • Work within your area of responsibility and support other officials on deck

    • Agree to enforce and abide by the rules of Swim Canada and be responsibility for their actions

May 2013


Officials code of conduct4

Officials Code of Conduct

  • Officials Will;

    • Respect rights, dignity and worth of swimmers, coaches, volunteers and parents

    • Conduct themselves openly, professionally, lawfully in interests of SA, swimmers, coaches, officials and parents

    • Be fair, equitable, considerate, and honest

May 2013


Officials code of conduct5

Officials Code of Conduct

  • Officials Will;

    • Respect confidentiality, of DQ’s, appeals and personal information (PARA)

    • Respect a difference in people

    • Maintain fair and courteous attitude

    • Demonstrate respect, for athletes, and the sport, by dressing proper attire

May 2013


Alberta officials committee aoc

Alberta Officials Committee (AOC)

May 2013


Club officials chair coc and regional roc

AOC

http://www.swimalberta.ca/images/stories/officials/terms_of_reference_aoc.pdf

Goal:

  • To provide officials with effective development opportunities, education, and mentorship

May 2013


Club officials chair coc and regional roc

AOC

Purpose:

  • The (AOC) is responsible for the development of swimming officials at all levels in Alberta and the North West Territories. This includes year round swimming, Alberta Summer Swimming Association, Para swimming, and Master’s

May 2013


Club officials chair coc and regional roc

AOC

Purpose:

  • The Committee will provide effective education and mentorship

    • support the progressions of officials from Level 1 through to Level 5.

    • provide a communication strategy and the release of timely information as it relates to the technical aspects of swimming, to all officials.

May 2013


Club officials chair coc and regional roc

AOC

Composition:

  • AOC Chair, appointed by the board of Swim Alberta

  • Northern and Southern Region Officials’ Chairpersons, appointed by the AOC Chair in consultation with the Alberta Officials Committee and Swim Alberta.

May 2013


Club officials chair coc and regional roc

AOC

Composition:

  • Alberta Summer Swimming Association Officials’ Chairperson – nominated by the ASSA every other year.

  • Provincial Officials’ registrar – reports directly to the Executive Director and is a staff/volunteer member of the organization.

May 2013


Club officials chair coc and regional roc

AOC

Composition:

  • 2 - 3 Members at large who are current officials and whose skills can add in meeting the purpose and objectives of the committee, as appointed by the AOC Chair in consultation with Swim Alberta with consideration given to urban and rural representation. These members will be appointed on a yearly basis.

May 2013


Club officials chair coc and regional roc

AOC

Composition:

  • Swim Alberta staff Liaison

    Key Duties:

  • Provide officials with effective education and development opportunities to run technically proficient competitions.

  • Determine structures and systems that promotes the effective development and education of officials.

May 2013


Club officials chair coc and regional roc

AOC

Key Duties:

  • Develop a system for evaluation and accountability of officials.

  • Provide communication to officials regarding technical and other information that directly affects their role when working a swim meet.

May 2013


Club officials chair coc and regional roc

AOC

Key Duties:

  • Provide leadership on rule interpretation and where required make recommendations for rule changes.

  • Ensure consistency in officiating at all meets.

  • Provide a framework for officiating at provincially sanctioned competitions.

May 2013


Club officials chair coc and regional roc

AOC

Key Duties:

  • Ensure alignment with SNC on rules and technical aspects of competitions and officiating.

    Authority:

  • The AOC has the authority to establish working committees and standing committees to complete its work.

May 2013


Club officials chair coc and regional roc

AOC

Authority:

  • The AOC has the authority to establish operating guidelines, procedures and practices as it relates to its mandate and based on approved policies of Swim Alberta.

  • The AOC will provide recommendations on policy to the Swim Alberta Board.

May 2013


Club officials chair coc and regional roc

AOC

Responsible To:

  • The AOC is accountable to the administration of Swim Alberta through the AOC Chair.

    • The AOC liaises with the board of Swim Alberta for the purpose of policy guidelines, and development as it relates to officials.

May 2013


Club officials chair coc and regional roc

AOC

Meetings:

  • The AOC will meet as needed in order to meet its’ mandate as a committee. Ideally there will be at least one in-person meeting per year and 3 teleconference calls per year.  

May 2013


Club officials chair coc and regional roc

AOC

Review and Approval:

  • The Chair of the AOC and Committee will review the terms of references every two years and make recommendations for modifications or changes as needed to the General Manager of Swim Alberta.

May 2013


Responsibilities of coc

Responsibilities of COC

May 2013


Responsibilities of coc1

Responsibilities of COC

The work that you do as a club officials’ chair;

  • Is guided by the mandate and strategies of the Alberta Officials Committee.

May 2013


Responsibilities of coc2

Responsibilities of COC

  • Will help support the following strategies as adopted by the Alberta Officials Committee:

    • Development of an education program for officials that provides them with the information, knowledge and tools to deliver technically proficient competitions.

May 2013


Responsibilities of coc3

Responsibilities of COC

  • Creation and implementation of a mentorship program

  • Creation of engagement strategies for officials that identifies systems for recruitment and retention, succession planning and accountability while also providing a sense of connection to Swim Alberta and the AOC.

May 2013


Responsibilities of coc4

Responsibilities of COC

  • Development of a system that ensures the technical aspects of competition, rules changes and updates are applied consistently

May 2013


Role of the chair o fficials chair coc

Role of the Chair Officials Chair (COC)

May 2013


Role of the c oc

Role of the COC

  • Organization of Clinics:

  • Organizing clinics with your club,

    • arranging presenters,

    • communicating availability to parents.

  • Advise your Regional Officials Chair/ASSA Officials Chair so that your clinic can be posted on the Swim Alberta website.

May 2013


Role of the c oc1

Role of the COC

May 2013


Role of the c oc2

Role of the COC

  • Maintenance of the Officials Database

  • After a clinic, held by your club,

    • submit the completed Officials’ Certification Form to each club that had participants so they can update their officials’ records.

      http://www.swimalberta.ca/officials/officials-forms.htm

    • Also, forward a copy to the Officials’ Registrar.

May 2013


Role of the coc

Role of the COC

  • Maintenance of the Officials Database

  • Update the records of parents from your club that attended the clinic.

  • Coordination of Officials for Swim Meets:

  • The COC is usually responsible for ensuring the supply of officials for hosted swim meets as required by the Meet Manager.

May 2013


Role of the c oc3

Role of the COC

  • Coordination of Officials for Swim Meets:

    • It is the responsibility of the host club to provide a minimum of 50% of officials for a meet.

    • Make contact with the COC’s from the other clubs attending the meet to obtain the remaining volunteer officials.

May 2013


Role of the coc1

Role of the COC

  • Coordination of Officials for Swim Meets:

    • ASSA usually asks for 3-5 officials from each club attending the meet to help, this is put in the meet package

  • At the conclusion of the meet send a copy of the meet roster to all COC’s from attending clubs.

  • http://www.swimalberta.ca/officials/officials-forms.htm

May 2013


Role of the coc2

Role of the COC

  • Coordination of Officials for Swim Meets:

    • They are responsible to update the officials’ shifts in the database.

  • As a means of educating families in your club it is a good rule of thumb for the parent to expect to provide one official shift per swimmer in a meet that is hosted by a club in the area.

May 2013


Role of the coc3

Role of the COC

  • Supporting the Development of Officials:

  • Become familiar with the approved Officials’ Certification System in Alberta and encourage and support officials’ progression. http://www.swimalberta.ca/images/stories/officials/2013_official_certification_system_alberta_snc.pdf

May 2013


Role of the coc4

Role of the COC

  • Supporting the Development of Officials:

  • Should you receive a request for a referee evaluation or course,

    • refer the candidate to the Regional Officials Chair/ASSA Officials Chair.

    • They in turn will connect them to the Referee Development Advisory Group. http://www.swimalberta.ca/images/stories/ads_that_expire/terms_of_reference_referee_dev_committee_approved.pdf

May 2013


Role of the coc5

Role of the COC

  • The Regional Officials Chair/ASSA Officials Chair will organize, at the start of the season, an opportunity for you to connect with other Club Officials’ Chairs and learn about your responsibilities.

    • Keep close contact with your Regional Officials Chair/ASSA Officials Chair – they are your mentor and are happy to help you any way they can.

May 2013


Role of the coc6

Role of the COC

  • In turn, you are also the mentor for your club’s officials. Take every opportunity to engage, develop and educate officials within your club.

May 2013


Sa officials information

SA Officials Information

May 2013


Sa officials information1

SA Officials Information

This information is available at http://www.swimalberta.ca/officials/index.htm

May 2013


Maintenance of the officials database

Maintenance of the Officials Database

How to use the Database

May 2013


How to use the database

How to use the Database

  • The Officials website is located at http://www.swimofficials.ca/index.php

  • The document

    ‘Access the Officials Database’ is located at http://www.swimalberta.ca/images/stories/officials/access_officials_database.pdf

May 2013


How to use the database1

How to use the Database

  • The Officials database contains the officiating records of all the officials, from all the clubs, that are registered with Swim Alberta (SA) and Alberta Summer Swim Association (ASSA).

  • The officials can have access to their records by registering in the database at http://www.swimofficials.ca/index.php

May 2013


How to use the database2

How to use the Database

  • The SA Officials clinics can also be accessed here, you do not need to be registered with SA, ASSA, or in the database to access the clinics.

May 2013


How to use the database3

Swim Alberta On Line Registration/Officials Form

Swim Alberta’s registration and officials data is confidential information. We do not divulge the information to outside agencies and always exercise our best judgement when asked for contact information from people outside the Alberta swimming community. We value the privacy of our members and we want to extend our concern to the internet as we move our registration/officials system on line. As before, the club registrar/chair of officials is the custodian of the Registration/Official data for each club and only the registrar/chair of officials should have access to it. The registrar/chair of officials will be given password protected access to the club data and they should exercise the same good judgement they always have. The waiver below is meant to formalise this idea. Upon receipt of the signature of the registrar/chair of officials and club president, the registrar/chair of officials will be given access to the site, via the email provided.

-----------------------------------------------------------------------------------------------------------

Waiver

As registrar and/or chair of officials for my club I agree that I will not share my password with anyone without the consent of Swim Alberta. I will use the system as it is intended, for the purposes of maintaining the club registration and officials data with Swim Alberta.

Club Name ___________________________________________________________________

President’s Name ______________________________________________________________

President’s Signature ____________________________________________________________

Registrar’s Name _______________________________________________________________

Registrar’s Signature ____________________________________________________________

Registrar’s email (required for access) ______________________________________________

Chair of Officials Name __________________________________________________________

Chair of Officials Signature _______________________________________________________

Chair of Officials email (required for access) __________________________________________

Please Print

Please complete this form Legibly

How to use the Database

  • Clubs can have access to their officials’ records by completing the Officials Registrar Waiver Form located at http://www.swimalberta.ca/officials/officials-forms.htm then scanning and emailing a completed form to [email protected]

May 2013


Maintenance of the officials database1

Maintenance of the Officials Database

To Access the Clinics

May 2013


To access the clinics

To Access the Clinics

The clinics can be given to a large group by an Instructor using an LCD projector or large screen TV:

  • Down load the clinic,

  • You must have an internet connection to view or download the videos

  • The videos are embedded in the Power Point (PP) presentation

May 2013


To access the clinics1

To Access the Clinics

  • Save to your computer, thumb drive etc.

  • If you have trouble, contact Lockie Lister at 403 609 2092 or [email protected] for assistance.

  • The official can also take the clinic on their own, at their own speed.

May 2013


To access the clinics2

To Access the Clinics

  • Downloading each time you want to take or give a clinic will ensure that you always have an up-to-date copy of the clinic.

    Taking a clinic on your own at your own speed, (NO PASSWORD REQUIRED):

  • When it opens to the ‘Officials Management System’ go to the Bottom and click ‘Clinics’

May 2013


To access the clinics3

To Access the Clinics

List of Clinics:

Download MS PowerPoint Viewer 2007

2011 Level 1 (Dec)2011 Strokes & Turn (May)2011 Chief Finish Judge (Mar)2011 PARA Officials Presentation (Oct) 2009 Chief Judge Electronics & Ares Electronics Operator Officials Clinic 2011 Chief Timekeepr (Mar)2011 Clerk of Course (Dec)2009 Meet Manager2011 Starter (Mar)

Back to Login Page

The clinics are in PowerPoint. If you do not have the program you can download the PowerPoint Reader from Microsoft at the site listed below the List of Clinics header

  • Click the clinic you wish to take from The List of Clinics.

  • Let it load on your computer for a couple of minutes.

May 2013


To access the clinics4

To Access the Clinics

  • F5 will start the clinic. It will start in full screen mode.

  • Click the left mouse button in the frame to advance the slides.

  • ESC will exit.

May 2013


To access the clinics5

To Access the Clinics

  • When you have finished the clinic and arrive at your first meet to officiate in that position, bring along a copy of the “Officials Certification Card” obtained from the Swim Alberta Website at http://www.swimalberta.ca/officials/officials-forms.htm under ‘Officials Forms’;

May 2013


To access the clinics6

To Access the Clinics

  • Inform the Chair of Officials, when you register to officiate, and the Advisory/ Session Referee, that you have completed the online ‘Level 1 Clinic’ (or other clinic) and wish to be ‘mentored’ on deck.

  • You can redo the clinics at any time to answer any of your questions that may arise while officiating.

May 2013


Maintenance of the officials database2

Maintenance of the Officials Database

After a Clinic

May 2013


After a clinic

After a Clinic

  • After a clinic, held by your club, submit the completed Officials’ Certification Form found at

    http://www.swimalberta.ca/officials/officials-forms.htm to;

May 2013


Club officials chair coc and regional roc

  • After a clinic, held by your club, submit the completed Officials’ Certification Form to

    • Each club that had participants so they can update their officials’ records.

    • Also, forward a copy to the Officials’ Registrar.

  • Update the records of parents from your club that attended the clinic

May 2013


Coordination of officials for swim meets

Coordination of Officials for Swim Meets

May 2013


Coordination of officials for swim meets1

Coordination of Officials for Swim Meets

  • The COC is usually responsible for ensuring the supply of officials for hosted swim meets as required by the Meet Manager.

    • It is the responsibility of the host club to provide a minimum of 50% of officials for a meet.

May 2013


Coordination of officials for swim meets2

Coordination of Officials for Swim Meets

  • Make contact with the COC’s from the other clubs attending the meet to obtain the remaining volunteer officials.

  • ASSA usually asks for 3-5 officials from each club attending the meet to help, this is put in the meet package

May 2013


Coordination of officials for swim meets3

Coordination of Officials for Swim Meets

  • At the conclusion of the meet

    • Update your officials database

    • send a copy of the meet roster to all COC’s that attending.

    • The COC at each club is responsible to update their officials’ shifts in the database. http://www.swimalberta.ca/officials/officials-forms.htm

May 2013


Coordination of officials for swim meets4

Coordination of Officials for Swim Meets

  • As a means of educating families in your club it is a good rule of thumb for the parent to expect to provide one official shift per swimmer in a meet that is hosted by a club in the area.

May 2013


Supporting the development of officials

Supporting the Development of Officials

May 2013


Supporting the development of officials1

Supporting the Development of Officials

  • Become familiar with the approved Officials’ Certification System in Alberta and encourage and support officials’ progression.

  • Web address http://www.swimalberta.ca/images/stories/officials/final_-_may_15_revised_names_2012official_certification_system_alberta_snc.pdf

May 2013


Supporting the development of officials2

Supporting the Development of Officials

  • Should you receive a request for a referee evaluation or course, please refer the candidate to the Regional Officials Chair/ASSA Officials Chair.

  • They in turn will connect them to the Referee Development Advisory Group.

May 2013


Role of the regional officials chair roc

Role of the Regional Officials Chair (ROC)

May 2013


Role of the roc

Role of the ROC

  • The Regional Officials Chair/ASSA Officials Chair will organize, at the start of the season,

    • an opportunity for COC’s to connect with other COC’s and learn about the COC’s responsibilities.

May 2013


Role of the roc1

Role of the ROC

  • Keep close contact with your COC’s – you are their mentor and should help them any way you can.

  • Take every opportunity to engage, develop and educate your COC’s

May 2013


Role of the roc2

Role of the ROC

  • Organization of Spring and Fall Clinics

    • Making arrangements for the venue and any audio/visual requirements for the clinics

    • Determining which clinics will be held

    • Sending out information to the Club Officials’ Chairs so they can disseminate to their officials

May 2013


Role of the roc3

Role of the ROC

  • Providing information to Swim Alberta to post details on the Swim Alberta website

  • Arranging instructors for each clinic

  • Be available during the clinics for any problems/questions

  • Provide sign in sheets for the instructors

May 2013


Role of the roc4

Role of the ROC

  • Collect completed sign in sheets and send to the Club Officials’ Chairs and Registrar of Officials so that they can update officials records

May 2013


Officials database

Officials Database

  • Working with the Registrar of Officials to enter the details for new officials in the database

  • Update the records of officials that take clinics

May 2013


Coordination of club officials chairs

Coordination of Club Officials’ Chairs

  • Arrange a meeting of all Club Officials’ Chairs at the beginning of the season

  • Update the contact information of the Club Officials’ Chairs

May 2013


Supporting the development of officials3

Supporting the Development of Officials

  • Become familiar with the approved Officials’ Certification System in Alberta and http://www.swimalberta.ca/images/stories/officials/final_-_may_15_revised_names_2012official_certification_system_alberta_snc.pdf

May 2013


Supporting the development of officials4

Supporting the Development of Officials

  • Encourage and support officials’ progression.

  • When a request is received for a referee evaluation or course:

    • Check to ensure that the candidate has completed all of the requirements.

    • Forward the request to the Referee Development Advisory Committee

May 2013


Mentoring

Mentoring

  • Supporting the Club Officials’ Chairs and be a resource for their questions and development

  • Identify strong candidates for progression within the Officials’ Certification System and

May 2013


Mentoring1

Mentoring

  • Work with them to ensure that they are given the opportunity to develop their skills

  • Take every opportunity to engage, develop and educate officials

  • May 2013


    Alberta officials committee

    Alberta Officials Committee

    • Hold a committee position on the Alberta Officials Committee and

      • Attend in person and conference call meetings

    • Be familiar with the

      • Terms of Reference,

      • Strategic Direction and all other committee information.

    May 2013


    Alberta officials committee1

    Alberta Officials Committee

    • Further details can be found on the Swim Alberta website at (http://www.swimalberta.ca/officials/alberta-officials-committee.htm)

    May 2013


    Club officials chair coc and regional roc

    Thank you.

    May 2013


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