Va oig mis solution
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VA-OIG MIS Solution. M anagement I nformation S ystem. Agenda. Suite Introduction Our Environment Utilization of EWP data Team Central vs. Our Solution Examples of Our Reports. Suite Introduction. Our Environment. 217 TeamMate users 17 Divisions Quality Assurance Four person team.

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VA-OIG MIS Solution

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Va oig mis solution

VA-OIG MIS Solution

Management

Information

System


Agenda

Agenda

  • Suite Introduction

  • Our Environment

  • Utilization of EWP data

  • Team Central vs. Our Solution

  • Examples of Our Reports


Suite introduction

Suite Introduction


Our environment

Our Environment

  • 217 TeamMate users

  • 17 Divisions

  • Quality Assurance

  • Four person team


Profile in ewp

Profile in ewp


Milestones in ewp

Milestones in EWP


Custom fields in ewp

Custom Fields in EWP


Management information system

Management information System


Team central completed projects report

Team Central – Completed Projects report

Can’t change width of column

Can’t add or remove columns that the management wants to see


Our completed projects report

Our completed Projects report

Everything you see here can be formatted the way you want it

Grouped by Division, then each manager under that division

We are showing the Start, Draft and Report Signed milestones. You could choose more or less to be displayed

We are displaying the Title, Report number and Project number.


Any questions

Any Questions

Before we look at specific reports


About the reports

About the Reports

  • 100% of form TeamMate

  • Real time

  • Parameters/Filters


Our main mis reports

Our Main MIS Reports


Division gantt chart

Division Gantt Chart

  • Parameters

    • Division

      • Select a single division

    • Status

      • Defaults to show all planning, in-progress and completed projects

    • Fiscal Year

      • Defaults to show the prior, current, and next fiscal years

  • This report is designed to give you a visual representation of all the projects for a division. It is not designed to show every milestone date.

  • If you would like to see more information about a project you can click on the Gantt chart bar for that project.

  • This will show you every milestone (estimated and actual) along with other information such as time charged to the various phases.


In progress milestone tracking

In Progress Milestone Tracking

  • Parameters

    • DAIGAE and/or AIGAE

      • Defaults to show all projects for 52, 52A and 52B

    • Show Only Inspections

      • This is a yes/no parameter and allows you to view only Inspections

  • This report is designed to show all the milestones for a project.

  • For each milestone the report looks for the actual milestone, then the revised, then estimated. This way the report is showing the “current” date for that milestone.

  • Inspections will ALWAYS be on the last page because they have a different order of milestones than all other projects.


Progress report

Progress Report

  • Parameters

    • DAIAGE or AIGAE

      • Defaults to show all projects for 52, 52A and 52B

    • Group Report by

      • Allows you to group the report by Scope or Division

    • Show Next Fiscal Year

      • Defaults to show the current and next fiscal year. This parameter will allow you to show/not show the next fiscal year.

  • This report is designed to show all the information about projects in the current and next fiscal year.

  • This report also combines several different reports into one.


Other reports

Other Reports


All projects by division

All Projects by Division

  • Parameter

    • Division

      • Select a single division

  • This report is designed to compare estimated versus actual length and milestones for all projects in a division.

  • Page 2 is a vertical bar graph that compares the average estimated and actual lengths of each type of project for each fiscal year.

  • Page 3 is a vertical bar graph that shows the average days over/under for each milestone.

  • Starting on page four is a list of all projects by fiscal year followed by a detailed list of every project with all the estimated and actual milestones.


Other examples

Other examples

  • Summary of Coaching Notes

  • Project assignments

  • Organization chart

  • Edit history


Benefits of this solution

Benefits of this solution

  • All data is coming out of TeamMate

  • Formatting

  • Meaningful, Organized and Consistent

  • Monitor Performance

  • Ease of Access


Questions

Questions


Appendix a

Appendix A

  • Audit plan

    • Fiscal year the project was created

  • Entities

    • Area(s) the audit covers

  • Unit

    • Currently not used

  • Group

    • VA Office being audited

  • Type

    • VA business line

  • Location

    • Field office responsible

  • Scope

    • Type of deliverable

  • Origin

    • Where the project came from

  • Staff Type

    • DAIGAE or AIGAE responsible


Appendix b categories options

Appendix B – categories options


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