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Data Integrity… Bureau of State Payroll Services. Agenda. Part 1 – Why and Systems Part 2 – Panel of Experts Part 3 – Group Discussions Part 4 – Questions (???) Part 5 – Summation and Recap. Part 1 – Why and Systems. Part 1 – Why and Systems. Why is Data Integrity Important?

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Data Integrity… Bureau of State Payroll Services

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Data integrity bureau of state payroll services

Data Integrity…

Bureau of State Payroll Services


Agenda

Agenda

  • Part 1 – Why and Systems

  • Part 2 – Panel of Experts

  • Part 3 – Group Discussions

  • Part 4 – Questions (???)

  • Part 5 – Summation and Recap


Part 1 why and systems

Part 1 – Why and Systems


Part 1 why and systems1

Part 1 – Why and Systems

  • Why is Data Integrity Important?

    • Accuracy of Payments

    • Reduction of Overpayments

    • Administration of Benefits

    • Identity Theft

    • Internal Controls

    • Security

    • Impacts Livelihood


Part 1 why and systems2

Part 1 – Why and Systems

  • Why Different Systems?

    • Different Uses and Audiences

    • Require Same Data Integrity

  • What Are They?

    • Centralized – PayServ, Automated Interface, NYSTEP, MEBEL, etc.

    • Decentralized – Agencies Have Own


Part 1 why and systems3

Part 1 – Why and Systems

  • PayServ (OSC)

    • NYS Payroll System

    • Since 2003

      • PaySR – 1998 to 2003

      • Legacy – Mid-1970’s to 1998

    • Covers (260,000 employees):

      • All Executive Branch Agencies

      • Certain Non-Executive Branch Agencies

        • CUNY, Courts, Legislature


Part 1 why and systems4

Part 1 – Why and Systems

  • Automated Interface (OSC)

    • AKA AI

    • Since 2005

      • Started with Data Capture in 1998 (PaySR)

    • Bridge with Agency Specific Systems

      • Standardized Process/Interface for Submission Payroll Transactions

      • Eliminates Double-Entry and Reduces Data Entry Errors

    • Feeds Data Into PayServ


Part 1 why and systems5

Part 1 – Why and Systems

  • NYSTEP (Civil Service)

    • NY State Electronic Personnel System

    • Since 1998/Modified in 2003

    • Covers:

      • Most Executive Branch Agencies

      • Classification Transactions/Personnel Actions

    • Feeds Data Into PayServ


Part 1 why and systems6

Part 1 – Why and Systems

  • MEBEL (OSC)

    • Member, Employer, Benefit, Executive and Legal System

    • Since 1985/86

    • Covers:

      • NYS and Local Retirement System

        • Employees’ Retirement System (643,000+)

        • Police/Fire Retirement System (36,000+)

        • Pensioners/Beneficiaries (366,000+)

    • Cross-check of PayServ Data


Part 2 panel of experts

Part 2 – Panel of Experts


Part 2 panel of experts1

Part 2 – Panel of Experts

  • Bureau of State Payroll Services

    • Over 100+ Professional Staff

    • Four Operational Sections

      • Earnings, Deductions, Systems, Information

    • Audit and Process Payroll

      • Over 260,000 Employees

      • Multiple Agencies/Bargaining Units


Part 2 panel of experts2

Part 2 – Panel of Experts

  • Earnings Section Presenters

    • Eileen Collins

    • Cindy Kopacz

    • Carol Alpy

  • Various Backgrounds/Experiences

    • 65+ Years of Experience

    • Provide Insight and Knowledge


Part 2 panel of experts3

Part 2 – Panel of Experts

  • Eileen Collins

    • 15+ Years of State Service (All at OSC)

    • Salary Determination Unit (SDU)

    • Expertise

      • Complexity of Negotiated Contracts

      • Manual Calculations/Post-Raise Adjustments


Part 2 panel of experts4

Part 2 – Panel of Experts

  • Cindy Kopacz

    • 30+ Years of State Service (All at OSC)

    • Non-Executive Audit Unit (Audit)

    • Expertise

      • Auditing Requirements

      • Concepts for Better Production


Part 2 panel of experts5

Part 2 – Panel of Experts

  • Carol Alpy

    • 20+ Years of State Service (All at OSC)

    • Workers’ Compensation (WC) Unit

    • Expertise

      • WC Supplemental Process

      • WC Wage Adjustment/Refund Process


Part 3 group discussions

Part 3 – Group Discussions


Part 3 group discussions1

Part 3 – Group Discussions

  • Break Up Into Three Groups

  • Answer the Questions:

    • Who Has Responsibility?

    • What Role Should Payroll Have?

    • How Can It Be Administered Better?


Part 4 questions

Part 4 – Questions


Part 4 questions1

Part 4 – Questions

  • Rule #1 – What Knowledge Can We Impart Upon You…

  • Rule #2 – If Three People Believe It, It Has To Be True…

  • Rule #3 – In The End, “We’ll Figure It Out…It Always Gets Done…”


Part 5 summation and recap

Part 5 – Summation and Recap


Part 5 summation and recap1

Part 5 – Summation and Recap

  • What Did We Learn?

    • Data Integrity is Top Priority

    • Requires Attention to Details

    • Elimination of Errors (Human/Electronic)

    • Shared Stewardship and Responsibility

  • End Result

    • All Interested in Accurate Information


Thank you

Thank You!!!

  • Parting Payroll Words of Wisdom

    • Caveat Emptor

    • Live Long and Prosper…

  • Comments and Feedback

    • [email protected]


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