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PRIASoft

PRIASoft. P anchayati R aj I nstitutions A ccounting Software. Objective.

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PRIASoft

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  1. PRIASoft Panchayati Raj Institutions Accounting Software

  2. Objective • To facilitate better financial management of Panchayati Raj Institutions (PRIs) by bringing about transparency and accountability in the maintenance of accounts thereby leading to better credibility and ultimately strengthening of PRIs

  3. Stakeholders

  4. PRIASoft - Features • Simplicity • Simple & Easy to Use • Double Entry Accounting concepts hidden from end users • Panchayats only need to understand the use of four vouchers generating all reports automatically • Standardization • Based on the 4-tier Simplified Model Accounting Format recommended by C& AG • Follows Double-Entry, Cash Basis of Accounting

  5. PRIASoft - Features • Focus on Schemes • Central Government Schemes available uniformly across the country • State Government Schemes available uniformly across the State • Schemes divided into components and sub-components • Mapping of schemes/components with account heads • All receipts and payments captured at scheme/component level • Account Head details hidden as much as possible facilitating easy voucher entries

  6. PRIASoft - Features • Adaptability • Can be easily configured to meet State-Specific needs • Can be used in State’s official language • Security • Completely Security-Audited • Data is passed over a secure network • Audit logs of all transaction data maintained by the system • Availability • Web-based software, available 24X7 • Transparency • Reports available in public domain

  7. PRIASoft - Features • Two Stage Data Entry • Operator • Administrator • Alerts on Important Transactions Thru • SMS • E-mail

  8. PRIASoft Sections • Master Entry • Period End Procedures • Transactions • Reports • Captures the Master Data (Account Heads / Bank / Treasury /Post Office / Scheme / Stock etc) • 4 Vouchers (Receipt/Payment/Contra/Journal) • Bank / Treasury / Post Office • Reconciliation • Receivables /Payables • 8 Formats prescribed by C & AG • Additional Accounting Reports • such as Ledger Book, Journal • Book etc. • Day Book Closing • Month Book Closing • Year Book Closing

  9. How to start using PRIASoft

  10. Opening Balance • Every Panchayat that decides to use PRIASoft should first prepare a Statement of Affairs and then enter the same in PRIASoft as Opening Balance. • Opening Balance can be modified till the first Day Book is closed • The System provides provision to enter Opening Balances of amounts available in Panchayat’s Own Fund and Schemes • Balances available in Cash in Hand and various accounts in Bank, Treasury and Post Office under various schemes can be recorded. • OB of any advances given to employees and agencies under own funds/schemes can also be recorded • Opening Balance for subsequent years are automatically calculated by the system

  11. Voucher Entries • 4 Types of Voucher Entries are possible: • Receipt Voucher • Payment Voucher • Contra Voucher • Journal Voucher

  12. Receipt Voucher • A Receipt Voucher would be required by a Panchayat to record or capture the details of any inflow of funds for the Panchayat. • Panchayati Raj Institutions may receive money as • Direct Receipt • Transfer Receipt (money transferred to them by other PRIs) • Advance given by other panchayats to do deposit work • Refund of Advance • Refund of Excess Payment • Cancellation of Cheques • Refund of OB Advance

  13. Payment Voucher • A Payment Voucher would be required by a Panchayat employee to record the details of any outflow of funds from the Panchayat • The outflow of funds incurred by the Panchayat could be related to • Actual Expenditure incurred by the Panchayat • Transfer of Funds to other Panchayats • Payment of Advance to other Panchayats, Line Departments, Agencies or Employees • PRIASoft also allows cancellation of receipts through Payment voucher

  14. Payment Voucher • Payment Voucher can also be used to record adjustment of • Advances recorded in OB • Advances made through Payment Voucher • Stock Advances • Various deductions such as Royalty, VAT etc.

  15. Work/Case Record • PRIASoft allows the Panchayat to capture the details of Work • Expenditure can be booked against a specific work • Advance can be given by Panchayat to another on a specific work • Expenditure on a work can be booked under more than one source of fund (scheme or own funds), as specified in the work approval details

  16. Contra Voucher • A Contra Voucher would be required by the Panchayat to record any transactions occurring between cash-in-hand and bank/treasury/post office and vice versa and also between two bank/treasury/post office accounts. • Contra voucher can only be used to record the transactions that occur within a scheme or its components

  17. Journal Voucher • Journal Voucher would be needed by a Panchayat to record any book adjustment (from one Account Head to another Account Head) • Journal Voucher can be used by Panchayats to do • Receipt Rectification • Payment Rectification • Advance Rectification • Advance /OBAdjustments • Deductions

  18. Period End Procedures

  19. Bank/PO/Treasury Reconciliation • PRIASoft allows the Panchayat to compare its own Cash Book with Bank/PO/Treasury Pass Book and generate a reconciliation report • Reconciliation can be done once in a month

  20. Monthly Reconciliation Statement

  21. Master Entry • Set Financial Year • Treasury • Treasury Account • Bank Branch • Bank Account • Post Office • Post Office Account • Opening Balance • Cheque Books • Employee • Resident • Agency • Stock • Work/Case Record

  22. PRI-wise Reports • Day Book • Monthly Cash Book • Scheme- wise Cash Book • Ledger Book • Scheme Wise Journal Book • Scheme Wise Cheque Receipt Details • Scheme Wise Cheque Issued Details • Register of Advances • Register of Receivables and Payables • Annual Receipt and payment Account • Consolidate Abstract Register • Monthly Reconciliation Statement • Stock Register • Closing Balance Report • Head of Accounts

  23. Day Book

  24. Monthly cash Book

  25. Scheme-Wise Cash Book

  26. Ledger Book

  27. Scheme-Wise Journal Book

  28. Register of Advances

  29. Annual Receipt and Payment Account

  30. Consolidated Abstract Register

  31. Stock Register

  32. Opening Balance Report

  33. PRIASoft Reports – Scheme-wise • Scheme-wise Cash book • Scheme-wise Receipts & Payments • Scheme-wise Ledger Book • Scheme-wise Journal Book • Scheme-wise Summary Report

  34. Statistics : Total No. of Panchayats on Board

  35. Statistics (Contd.) • Total No. of Transactions Entered • Total Value of Transactions entered (in Crores of Rs.)

  36. FAQ on PRIASoft

  37. Integration With Software of Other States • Pre requisite : State should have mapped their Chart of Accounts with MAS • Data Exchange through xml • Only those transactions for which monthly cash book is closed • Accounting Entity wise data captured • Data upload could be at State Level (by grouping the accounting entity) or at respective accounting entity level

  38. Integration With Software of Other States : Data Requirement

  39. Integration With Software of Other States : Data Requirement • Data capture for the following

  40. Integration With Software of Other States : Data Requirement

  41. Integration With Software of Other States : Data Requirement

  42. Thank You

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