stars
Download
Skip this Video
Download Presentation
STARS

Loading in 2 Seconds...

play fullscreen
1 / 106

STARS - PowerPoint PPT Presentation


  • 133 Views
  • Uploaded on

STARS. S chedule T racking A ttendance R eporting S ystem. Richard Dews. Mission Utilizing MABLE system data, enable student schedule tracking, attendance reporting, and staff notification of significant events. Challenge

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' STARS' - fran


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
stars

STARS

Schedule Tracking Attendance Reporting System

RichardDews

slide2
Mission

Utilizing MABLE system data, enable student schedule tracking, attendance reporting, and staff notification of significant events.

slide3

Challenge

OPI’s MABLE system has static reporting, schedule tracking, and attendance reporting options. Data is not necessarily available on the program’s or users’ terms.

slide4

Solution

Obtain MABLE data though reports and automated nightly scraping scripts. Create a new system in MS Access, with Visual Basic programming and forms, for local presentation / query / reporting.

slide5

We have to enter all data into MABLE.

How do we get it back out, so that we can reformat it to our needs?

slide6

Schedule info is not available on MABLE canned reports.

We have to enter each enrolled student record, through the locator,

slide7

Schedule info is not available on MABLE canned reports.

We have to enter each enrolled student record, through the locator,

slide8

Schedule info is not available on MABLE canned reports.

We have to enter each enrolled student record, through the locator, and gain summary

slide9

Schedule info is not available on MABLE canned reports.

We have to enter each enrolled student record, through the locator, and gain summary and classes info.

slide10

Attendance info is available on MABLE canned reports.

We also have to query each distinct site.

slide11

These canned MABLE reports give us raw data, which must be reformatted to suit our needs.

Sites must be then glued together.

slide12

MABLE does provide much desired data – especially the Student ID and proper first/last name splits - on the Student Data Table report.

slide14

Billings Adult Education previously developed its own MS Access system (Local SIMS) to provide student schedule management and attendance reporting.

slide16

In the interim, since Local SIMS termination, many staff created their own attendance and schedule tracking systems using Excel spreadsheets.

a new networked centralized ms access system was envisioned it must provide

Daily attendance tracking and reporting

  • Daily student lists
  • Current Site
  • PAI
  • EFL
  • Goals
  • Counselor
  • Accumulated hours info
  • Schedule history

A new networked, centralized MS Access system was envisioned. It must provide:

slide18
Additional requested functionality included graphing, and triggered staff notification of significant events.
slide19

STARS development was commenced in the 4th quarter of 2009.

Attendance By Instructor was the first form prototyped.

slide21

Selecting one or more instructors will place their respective classes - periods taught into the Classes multi-selectlistbox.

slide22

Selecting one or more classes - periods will place their attended dates into the Attendance Dates multi-selectlistbox.

slide23

Selecting one or more attendance dates places their respective present students into the Students single-selectlistbox.

slide24

Select one student, from the Students listbox, and double-click or press the Open Detail button, to launch the Student Attendance form.

slide25

The Student Attendance form is a pictorial monthly calendar, displaying the student’s attendance for any selected class-period(s).

slide26

Select one or more class-period(s), to display the student’s respective attendance for that class-period(s).

slide27

All respective attended dates, since Program Year inception, are listed in descending order in a scrollable listbox.

slide28

Cumulative attended hours, for the class-period(s), are totaled for the Program Year and displayed here.

slide32

Colors are used to depict attendance and schedule obligation qualities:

Black –Obligated by schedule, present entire period

slide33

Colors are used to depict attendance and schedule obligation qualities:

Orange –Obligated by schedule, present for less than the entire period

slide34

Colors are used to depict attendance and schedule obligation qualities:

Red –Obligated by schedule, absent entire period

slide35

Colors are used to depict attendance and schedule obligation qualities:

Pink –Obligated by schedule, but a future date

slide36

Colors are used to depict attendance and schedule obligation qualities:

Green –Present, but not scheduled

slide37

Colors are used to depict attendance and schedule obligation qualities:

Blue –Holiday or Vacation; excused

slide42

Press the Print button, to print a one month pictorial calendar of attendance showing the selected class-period(s). Print to Adobe Acrobat for fitting on a page.

slide43

Press the Print button, to print a one month pictorial calendar of attendance showing the selected class-period(s). Print to Adobe Acrobat for fitting on a page.

slide45

Or, press the Open Schedule button to view the student’s current and past schedule configurations.

slide49

Effective Date. This is a new construct, qualifying the date which the new schedule configuration becomes effective or obligated.

slide61

TABE Report Dates.

Click on any of the descending-ordered test dates, to display the available report.

slide62

TABE Report Dates.

Click on any of the descending-ordered test dates, to display the available report. This report can be printed.

slide64

Select any given class, and the checkboxes to the right will depict which weekdays the student is scheduled to attend.

slide65

There is also a pictorial weekly schedule display, in the lower half of the form. Here, the classes per period are depicted for every weekday.

slide66

The buttons above each weekday represent future functionality, whereby the administrator may add classes from the Master List above. Classes may also be removed.

slide67

Most of the fields on this form are relative to a specific, timely configuration. For instance, a student configuration changes when the schedule changes.

slide68

Each time a meaningful change occurs in MABLE, the system differentiates a new student configuration. This is true for PAI changes, Goal changes, etc.

slide69

Such configurations usually have a range of dates for which they are valid (ie, no changes between a range of dates).

slide70

STARS depicts these configurations in the middle of the Class Scheduling form. The user can easily see the dates (from current or most recent) each config is valid.

slide71

Configuration changes are depicted as coded letters and numbers, which may be decoded by selecting the help button.

slide72

Configuration changes are depicted as coded letters and numbers, which may be decoded by selecting the help button.

slide75

The Class Roster form shows instructors and counselors a plethora of information about students attending a specific class/period.

slide76

The Class Roster form shows instructors and counselors diverse information about students attending a specific class/period.

slide77

The Class Roster form shows instructors and counselors diverse information about students attending a specific class/period.

slide78

The list of students scheduled for a given class can include students obligated within the previous 1 – 90 days.

slide80

The specific days of the week, in which a student is obligated to attend this class/period, are also indicated. Students with variable hours show the count of hours.

slide82

STARS also shows the upcoming student birthdays, for the next 8 days, on the Triggering Birthdays form.

slide83

The system administrator may send automated emails, to subscribing faculty, notifying them that a student has an upcoming birthday.

slide86

Changes can easily be decoded, by selecting the help button to display the Change Code Descriptions form.

slide87

Changes can easily be decoded, by selecting the help button to display the Change Code Descriptions form.

slide88

The system administrator may send automated emails, to subscribing faculty, notifying them that a student has had a significant configuration change.

slide89

The system administrator may send automated emails, to subscribing faculty, notifying them that a student has had a significant configuration change.

slide90

The system administrator may send automated emails, to subscribing faculty, notifying them that a student has had a significant configuration change.

slide91

The Attendance Percentages form allows a counselor, director, or system administrator to quickly produce variable reports on currently-enrolled student attendance percentages.

slide93

Select whether you wish the report to contain students with percentages Less Than or Equal To (<=), or Greater Than or Equal To (>=), with this drop-down listbox.

slide94

Optionally, select one or both of the available counselors to narrow the list to only their students.

slide96

Then, press the Run button to commence the report search by the selected criteria.

The Students counter will indicate the progress of the search incrementally, providing feedback to the user while the system works.

slide97

When the search completes, the total number of currently-enrolled students matching the selected criteria will be shown here.

slide98

The % Month column depicts the students’ attendance for the current month, up to the last MABLE scrape day.

slide99

The % 30 Days column depicts the students’ attendance for the last 30 days, up to the last MABLE scrape day.

slide105

The system administrator performs nightly (and once weekly) tasks, to keep the system up to date. Data is obtained from the MABLE Student Data Table report, the MABLE Attendance by Class reports per site, and from our TABE testing PC.

ad