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Product Data Management Initiative Overview Joint Aviation Conference. Agenda. PDMI Program Overview Product Lifecycle Management Capabilities PDMI Solution Discussion Improvement Opportunities. Program Overview. Business Systems Modernization - BSM - End-to-end ERP

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Product data management initiative overview joint aviation conference l.jpg

Product Data Management Initiative OverviewJoint Aviation Conference


Agenda l.jpg

Agenda

  • PDMI Program Overview

  • Product Lifecycle Management Capabilities

  • PDMI Solution Discussion

  • Improvement Opportunities


Program overview l.jpg

Program Overview

  • Business Systems Modernization - BSM

    - End-to-end ERP

    • Order Fulfillment, Planning, Procurement, Financial

  • Integrated Data Environment – IDE

    • Esynchronizes DLA’s Internal Processes

    • Provides DOD-wide Log Data Exchange & Interoperability

  • Customer Relationship Management – CRM

    - Processes, Tools and People to Move from Transaction-based

    to Partner Relationships

  • Product Data Management Initiative (PDMI)

    • Will Deliver a DLA-wide Product Data/Product Lifecycle

    • Management and Collaboration System

  • Distribution Planning Management System - DPMS

    - Robust Material Positioning & Warehouse Optimization

    - Global Decision Making & Management for 25 Depots

  • BSM Energy

    - Commercial Software, Deploying Now

  • Reutilization & Modernization Program

    • Enhancing/Modernizing the DRMS

  • Common Food Management System - CFMS

    - Combines retail functionality with wholesale functionality of Subsistence Total

    Order and Receipt Electronic System


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    Program Overview

    • DLA's overall transformation strategy requires all DLA business operations to upgrade their IT capabilities, including Technical and Quality functions

    • BSM Release 2.0 functional blueprinting identified the need for technical document management and workflow management

    • As a result, DLA has begun an Agency-wide Product Data Management Initiative (PDMI) whose objectives are to:

      • Increase the accuracy and accessibility of product data needed to make informed engineering and procurement actions

      • Provide a single enterprise application that supports one location and access of product data for authorized users

      • Link to the SAP application being developed and implemented where required to support ongoing business processes

    • PDMI Program Office Established in Oct 2004


    Program definition l.jpg

    IDE

    Program Definition

    The PDMI is the DLA’s strategy for transforming the Agency’s Technical and Quality business processes and capabilities. The Technical and Quality business process is one of the five core business processes comprising DLA’s BSM strategy. The PDMI will provide part of the Technical and Quality business process solution

    • PDMI

    • Bidset preparation

    • Document maintenance/version

    • management

    • Document repository (JEDMICS)

    • Collaboration with customers

    • & suppliers

    • ECP/ECN management

    Services Data Environment (Army PLM plus)

    • BSM

    • Tech review of PRs

    • Match PR with specs & QAP

    • Tech/Quality history

    • Vendor performance management

    • Product quality complaint mgmt

    • Bills of Material

    • Packaging data

    • FLIS/CRS

    • National Stock Number items

    • New item introduction

    • Item descriptions

    • Establishment & Maintenance

    • of NSN relationships

    • Reference data


    Pdmi capabilities l.jpg

    Consolidate DLA Technical Data From:

    Multiple JEDMICS

    Shared drives

    Personal computers

    Desk drawers

    Provide Data Accessibility & Visibility to:

    Product specialists

    TQ community

    Customers

    Suppliers

    Create Bid Sets

    Replace DBI, ABI, CAPERS

    Link to Existing Databases:

    ASSIST

    MEDALS

    Allow Collaboration on:

    Engineering support

    Specification preparation

    Establish Capability for Future Links to:

    Service data repositories

    OEM data repositories

    PDMI Capabilities

    Take advantage of current product lifecycle management capabilities


    Vision strategy l.jpg

    Vision/Strategy

    PDMI Objective

    Automated Capabilities for the Management and Use of Product Data Supporting DLA Business Processes

    Increment 1

    Integration with BSM

    Increment 2

    • Technical data repository

    • Bidset preparation

    • Interface to ASSIST & MEDALS

    • Replace ESA and JEDMICS

    Automation of Tech Businesses

    Increment 3

    • Technical programs

    • Specification authoring

    • GEM program

    Integration with Design Activities

    • Collaboration with Design Activities

    • Links to Services Engineering Data

    • Links to Vendor Drawings


    Increment i high level schedule l.jpg

    01/09

    CDR

    09/08

    Go Live

    08/08

    DRR

    04/10

    TRR

    10/25

    SRR

    Test Pass 2

    Mock 4

    Mock 3

    Test Pass 1

    Mock 2

    Mock 1

    Test Pass 3

    12/08

    PDR

    05/08

    IPR

    02/08

    IPR

    06/08

    IPR

    03/08

    IPR

    OTRR

    Monthly Status Reports

    Milestone

    Progress Checkpoint

    Increment I High Level Schedule

    BPR

    Design

    Develop

    Test

    D

    e

    p

    l

    o

    y

    Legacy Support

    System Stabilization / OT&E

    Migration Design

    Mock Migrations

    Cut-over

    Training Design, Development, Test, TTT

    Organizational Design

    Communications


    Pdmi application view l.jpg

    PDMI Application View


    Agenda10 l.jpg

    Agenda

    • PDMI Program Overview

    • Product Lifecycle Management Capabilities

    • PDMI Solution Discussion

    • Improvement Opportunities


    Plm scope l.jpg

    Start of

    production

    End of

    production

    First idea

    Obsolescence

    Product Design

    and Launch

    Production and Distribution

    Aftermarket Service /

    Product Withdrawal

    Customer Relationship Management

    Supply Chain

    Management

    • Profitability target

    • Volume

    • Price

    Product Lifecycle Management

    PLM Scope

    PLM makes all product and project specific information available throughout the organization and also with customers and partners across enterprise boundaries.


    Plm evolution l.jpg

    BrandOwner

    Components

    Supplier

    ContractEngineer

    Services

    Supplier

    OEM

    PLM Evolution

    Two clear trends have emerged in PLM: Inclusion and Collaboration.

    • Solution for the engineering function

    • Store and manage engineering drawings and related CAD files.

    • Additional capabilities such as change orders, configuration management and visualization

    • Information silos

    • Sequential information flow

    • Lack of tracking

    Convert sequential processes into collaborative networks with all partners involved —component suppliers, contract manufacturers, customers, third party design partners.

    Enterprise Data

    Management

    Cooperation

    Between Enterprises

    Collaborative

    Businesses

    Client

    Client

    Delivery /

    Service

    Marketing

    Engineering

    Production


    Process integration l.jpg

    Process Integration

    PLM enables a level of process and organization integration which was not previously achievable.

    Functional

    Integration

    Levels

    Teams

    Integration

    Levels


    Integrated product environment l.jpg

    Shop Floor Execution

    ERP

    Computer Aided Design

    Customer Support Application

    CRM Application

    Integrated Product Environment

    • CAD

      • Items

      • BOMs

      • Drawings

    • Shop Floor

      • BOMs / Routings

      • Visual Aids / Mfg Instructions

    • ERP

      • Items

      • BOMs

      • ECs

    • CRM Application

      • Customer Needs / Requirements

      • Order Configurations

    • Customer Support

      • As-Maintained Product Data

      • Repair / Warranty Data

    Illustrative

    PLM

    Application


    Slide15 l.jpg

    Business Benefits

    BenefitHow Achieved

    Reduce Time to Market

    Increase Revenues

    Reduce Costs

    Improve Product Quality

    Increase Customer Satisfaction

    • Better coordination between development and manufacturing

    • Sharing accurate content across the organization

    • Quicker and more accurate decision-making during development

    • Reduce time to volume through manufacturing/development coordination

    • Requirements management process integrated with marketing

    • Improved resource allocation for development projects

    • Improved change management processes and communication

    • Better equipment and plant performance through improved maintenance and utilization

    • Integrated quality management across development, production, and maintenance

    • Improved service offerings

    • Responsive product development


    Agenda16 l.jpg

    Agenda

    • PDMI Program Overview

    • Product Lifecycle Management Capabilities

    • PDMI Solution Discussion

    • Improvement Opportunities


    Introduction to sap plm l.jpg

    SAP Enterprise Portals

    Employees

    SAP

    HR

    Customers

    Suppliers

    SAPSCM

    SAPFinancials

    Life-Cycle Data Management

    Document Management

    Product Structure Management

    Recipe Management

    Integration

    Change & Configuration Management

    SAP

    E-Procurement

    SAPCRM

    Industry

    Solutions

    Asset Life-Cycle Management

    Technical Assets Management

    Preventive and Predictive Maintenance

    Maintenance Execution

    Work Clearance Management

    SAP

    PLM

    SAPBI

    Stakeholders

    Program & Project Management

    Project Planning

    Project Execution

    Interfaces

    Program Management

    Partners

    Company

    Life-Cycle Collaboration and Analytics

    Design Collaboration

    Collaborative Project Management

    Quality Collaboration

    Analytics

    Enterprise Portal Content

    SAP Exchange

    Quality Management

    Audit Management

    Quality Improvement

    Quality Control

    Basic Data and Tools

    Product Safety

    Hazardous Substance Management

    Dangerous Goods Management

    Waste Management

    Industrial Hygiene and Safety

    Occupational Health

    Environment, Health & Safety

    Introduction to SAP PLM

    The SAP PLM solution supports all the processes related to customer requirements, product specification, product engineering and project management.


    Slide18 l.jpg

    Lifecycle Data Management provides integrated engineering capabilities for managing requirements, bills of materials, routing and resource data, recipes, CAD models, and related technical documents.

    Lifecycle Data Management

    Document Management

    • Manage specifications, bills of material, routing data, project structures, recipes and related technical documents

      Product Structure Management

      Integration

    • Fully supported out-of-the-box integration to different computer aided design (CAD) systems

      Change and Configuration Management

    • Manage the conceptual and early design phase with product designer capability to maintain maximum flexibility for adding and deleting documents, drawings and materials


    Slide19 l.jpg

    Asset Lifecycle Management assists in equipment planning, operation, maintenance, and replacement process and enables greater control and accuracy

    Asset Lifecycle Management

    Technical assets management

    • Equipment structures, documentation

      Business partner collaboration

    • Purchasing of services and parts

      Preventive maintenance

      Work clearance management

      Work order cycle (asset planning, routeplanning, shutdown planning)


    Slide20 l.jpg

    Program & Project Management provides capabilities to plan, manage, and control product portfolios and the complete product development process

    Program and Project Management

    Strategic Program Management

    Life Cycle Profitability Analysis

    • Perform Earned-Value and profitability analysis by consolidating earnings and profitability over the entire life cycle

      Project Management

    • Plan and manage project schedules and resources


    Slide21 l.jpg

    Life Cycle Collaboration integrates development partners, customers and suppliers and allows them to communicate information across virtual teams.

    Lifecycle Collaboration

    Design Collaboration

    Collaborative Project Management

    Quality Collaboration

    Supplier Collaboration

    Enterprise Portal Content

    PLM Analytics


    Slide22 l.jpg

    Quality Management enables continuous process improvement through collaboration and sustained quality control.

    Quality Management

    Quality engineering

    • Engineering workbench, audit managementvendor evaluation, stability study

      Quality control

    • Inspectors workplace, mobile inspectionsstatistical process control (SPC)

      Quality improvement

    • QM manual, notifications, Internetservice requests, solution database

      Quality collaboration


    Slide23 l.jpg

    Environmental Health and Safety ensures regulatory compliance, helps to maintain a positive public image and safe working environment.

    Environmental Health and Safety

    Product safety

    • Specification management/phrase management

      Dangerous goods management

    • Dangerous goods regulation data

      Industrial hygiene and safety

    • Safety site inspections, risk assessment

      Waste management

    • Disposal processing

      Occupational health

    • Health surveillance protocols, medical service


    User experience l.jpg

    User Experience


    Agenda25 l.jpg

    Agenda

    • PDMI Program Overview

    • Product Lifecycle Management Capabilities

    • PDMI Solution Discussion

    • Improvement Opportunities


    Pdmi process model l.jpg

    PDMI Process Model

    During blueprinting we defined 4 overall process areas and associated processes that define PDMI. 7 of those processes are in scope for Increment 1

    Item Definition

    Item Introduction

    End of Life

    Analysis & Prioritize

    Doc Develop

    Doc Control

    Data Dissemination

    EOL Analysis

    Collab

    Disposition

    Item

    Screening

    Create Item & Store Docs

    Item Master Data Mgmt

    Component Management (out of scope for Increment I)


    Process improvements l.jpg

    During blueprinting, we identified process improvements throughout the 7 in-scope processes. Major changes fall into three categories:

    Item Introduction – Create Items and Store Documents

    Document Management

    Document Control

    Document Development

    Dissemination

    Disposition

    Solicitation Support

    Analysis and Prioritization

    Item Master Data Management

    Dissemination

    Process Improvements


    Process improvements item introduction l.jpg

    DLIS catalogers have access to technical data to fully describe new items

    All LR technical data passes through DLIS, complementing the BSM R2.2 LR solution

    DLIS catalogers scan and store documentation during cataloging

    DLIS catalogers and DLA product specialists can collaborate using SAP cFolders

    Technical data established in SAP DMS at time of item creation (LR or SSR)

    Item Definition

    Item Introduction

    End of Life

    Analysis & Prioritize

    Doc Develop

    Doc Control

    Data Dissemination

    EOL Analysis

    Collab

    Disposition

    Item

    Screening

    Create Item & Store Docs

    Item Charact Mgmt

    Component Management (out of scope for Increment I)

    Process ImprovementsItem Introduction


    Process improvements document management l.jpg

    Consolidated processes for managing all document types (drawings, specifications, etc.)

    Proactively acquire correct versions and revisions of technical data

    Up-front creation of document structures to streamline dissemination

    Reuse of document structures across multiple NSNs

    Item Definition

    Item Introduction

    End of Life

    Analysis & Prioritize

    Doc Develop

    Doc Control

    Data Dissemination

    EOL Analysis

    Collab

    Disposition

    Item

    Screening

    Create Item & Store Docs

    Item Charact Mgmt

    Component Management (out of scope for Increment I)

    Process ImprovementsDocument Management


    Process improvements solicitation support l.jpg

    Technical reviews based on planned buys, reducing TQ contribution to ALT

    Single, enterprise-wide solution for document distribution

    Integration of engineering support requests into primary product specialist application (SAP)

    Multiple NSNs on single engineering support request, when applicable

    Item Definition

    Item Introduction

    End of Life

    Analysis & Prioritize

    Doc Develop

    Doc Control

    Data Dissemination

    EOL Analysis

    Collab

    Disposition

    Item

    Screening

    Create Item & Store Docs

    Item Charact Mgmt

    Component Management (out of scope for Increment I)

    Process ImprovementsSolicitation Support


    Beyond increment i l.jpg

    BrandOwner

    Components

    Supplier

    ContractEngineer

    Services

    Supplier

    OEM

    Beyond Increment I

    Increment I Focus

    Post-Increment I Focus

    • Solution for the engineering function

    • Store and manage engineering drawings and related CAD files.

    • Additional capabilities such as change orders, configuration management and visualization

    • Information silos

    • Sequential information flow

    • Lack of tracking

    Convert sequential processes into collaborative networks with all partners involved — component suppliers, contract manufacturers, customers, third party design partners.

    Enterprise Data

    Management

    Cooperation

    Between Enterprises

    Collaborative

    Businesses

    Delivery /

    Service

    Marketing

    Engineering

    Production


    Collaboration leading practices l.jpg

    Collaboration Leading Practices

    • Work with supply chain partners to proactively identify end-of-life parts and execute EOL plan

    • Work with suppliers on quality issues

      • Share supplier technical performance statistics with the purchasing organization and the supplier

      • Deploy cross-functional teams to work with suppliers who are having quality issues

    • Maintain a single master

      • Avoid translations, copies, and redundant storage of data

      • Use views and access privileges instead of different versions

      • Applies to BOMs, engineering models, documentation, and material records

    • Deploy collaborative capabilities – people will use them

      • Integrations to third part viewers allow non-engineers to view CAD files

      • Workflows, redlines, and projects create non-real time collaborative capability

      • Virtual meetings with real-time internet redlines


    Collaboration leading practices33 l.jpg

    Collaboration Leading Practices

    • Eliminate latency in change order execution

      • Get a “heads-up” to pending changes before they are released

      • If possible, become a member of the design authority’s change control board

      • Automate the extraction, translation, and import of change data

    • Understand and communicate the cost impact of design decisions

      • Inventory obsolescence, increased lead times and component costs should be traced back to the change responsible

    • Optimize the number of “touches” and manual steps in loading engineering content

      • Generally, fewer touches is better (results in cleaner data), but...

      • Validate key data prior to finalizing in the PDM system

    • Provide feedback

      • Suggest changes which save money or improve quality

      • Inform the design authority of the operational impact of their proposed changes


    Questions l.jpg

    Questions


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