Area Studies and ReCAP : Update and Statistics

Area Studies and ReCAP:Update and Statistics Zack Lane ReCAP Coordinator November 21, 2011 ReCAP Columbia University

Outline • Review of ReCAP operations • Physical plant and new modules • Data • Basic analysis: accession, requests and circulation • Language • High-use titles • EDD • System-wide trends • Feedback! ReCAP Columbia University

ReCAP: Physical Plant • 8.9 million books • CUL 3.9, NYPL 3.1, PUL 1.9 • 5 Modules complete • 2 planned for construction: Modules 8 & 9 expected to break ground FY14, completed FY15 • CUL manages transfers with quotas • Tours conducted once or twice every year ReCAP Columbia University

Area Studies and ReCAP • What is Area Studies? • Oops, I didn’t exactly know (it’s not “Lehman”) • Language/subject based selection • Focus on two CLIO locations: • “Area Studies Collection” = off,glx and off,leh • Pamela helped focus topic: language, high-use titles and request rate • New challenge: language codes ReCAP Columbia University

What Data? • Four basic categories of data • Accessions • Requests • Delivery • Circulation • Detailed information can be found at the ReCAP Data Center website • Website now includes introductory presentations for all basic categories AND analysis ReCAP Columbia University

Area Studies Accessions • Chart of accessions by fiscal year • Transfer began as soon as ReCAP opened • Load-in period during first few years • Transfers from Lehman Library are project-focused ReCAP Columbia University

ReCAP Columbia University

LOAD IN MIDDLE PHASE 3rd ReCAP Columbia University

Accessions / Requests by CLIO Location • TOTAL : 1,482,420 / 181,195 (Request Rate 1.90%) • off,glx: 1,267,596 / 155,674 (1.81%) • off,leh : 214,824 / 25,521 (2.74%) “Libraries” consist of multiple CLIO locations (collections) ReCAP Columbia University

Request • Request typically begins immediately after transfer • Volume has leveled off system-wide in past three years • May be explained by charge/renewal trend • Monthly request volume in phase with academic calendar • 50% more requests in Fall and Spring than Summer system-wide • Data for small and low-use collections is noisy ReCAP Columbia University

High-Use Titles at ReCAP • A high-use title is any title that has been requested 5 or more times since accession • Includes both physical delivery and EDD • Desire by staff to study high-use titles • Initial purpose of ReCAP was to shelve low-use collections • Due to space need, selector decision and patron trends, some titles may be considered higher- or high-use • Excludes: eng, fre, ger and ita ReCAP Columbia Univeristy

High(est) Use Titles: Area Studies Monographs Serials ReCAP Columbia University

Language • Perhaps unsurprisingly, the dominant language of requested collections is English • Percentage of total requests is followed by retrieval rate in parentheses • English : 78.1% (3.64%) • Spanish : 7.6% (1.71%) • French : 3.8% (2.13%) • Everything Else : 2.5% (0.57%) • Russian : 2.3% (0.51%) • German : 1.8% (0.79%) • Arabic : 1.3% (1.29%) • Italian : 1.0% (2.035) • Portugese : 0.9% (0.90%) • Persian : 0.8% (8.33%) ReCAP Columbia University

EDD (Electronic Document Delivery) • For several years there has been a steady decline for EDD requests • Likely due to e-access to current titles and purchase of backfiles • Individual patrons can have large effect on data (e.g. early 2009) • Pagination now required (August 2009) • Patrons must have active borrowing privileges to request EDD (August 2011) ReCAP Columbia University

More Data Available • More information about data sets can be found on the ReCAP Data Center website • Primary data categories include: accession, retrieval, delivery and circulation • Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator • Please see the main ReCAP website for general information about CUL procedures and systems ReCAP Columbia Univeristy

Area Studies and ReCAP : Update and Statistics