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Tracking Renewable Scholarships using Microsoft Access. Presented by Rosiland Garner Mississippi State University September 15, 2014. Scholarship Access Databases. New Freshman and New Transfer Student Academic Scholarship Database

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Tracking Renewable Scholarships using Microsoft Access

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Tracking renewable scholarships using microsoft access

Tracking Renewable Scholarshipsusing Microsoft Access

Presented by Rosiland Garner

Mississippi State University

September 15, 2014


Scholarship access databases

Scholarship Access Databases

  • New Freshman and New Transfer Student Academic Scholarship Database

  • Scholarship Awards Database – for Renewable Scholarships (only store data for current year and 3 years prior)

  • Scholarship Awards Archival Database – for Renewable Scholarships (1998 – 2010 data)

  • Engineering Awarding Database


Data information pages in awards database

Data Information Pages in Awards Database

  • General Student Information

  • Fall Semester

  • Spring Semester

  • Summer Semester

  • State Pride Scholarships

  • Private Scholarships

  • Leadership and Service Scholarships

  • Departmental Scholarships


Data entry methods

Data Entry Methods

  • New Aid Year Rollover Process – new and current awards (main method)

  • Spreadsheets imports – mainly for State Pride, Leadership & Service, Private, and Departmental Scholarships

  • Copy of older data – completely by ITS-EIS staff

  • Manual entry – completed by Scholarship Office staff (rarely happens)


Visual basic code behind the scene processing

Visual Basic Code - Behind the Scene Processing

  • Initial aid year filtering for all pages

  • Search, save, undo, and add student logic and functionality

  • Load logic and functionality

  • Spreadsheet logic and functionality


System updates

System Updates

  • 10th Class Day Update Process – executed by ITS-EIS staff

  • End of Semester Update Process – executed by ITS-EIS staff

  • Summer Updates – handled manually by Scholarship Office Staff


Tracking renewable scholarships using microsoft access

Questions?


Contact information

Contact Information

Rosiland Garner

rgarner@its.msstate.edu

662-325-9177

Angie Sherrer

asherrer@saffairs.msstate.edu

662-325-7435


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