Peer visits tools for sharing best practices
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Peer Visits Tools for sharing best practices. Becky Ames GOH In-House Coordinator, Champaign County. Getting started. What is a best practice? Demonstrate evidence of success Affects something important and contributes to the organizations mission and goals

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Peer visits tools for sharing best practices

Peer VisitsTools for sharing best practices

Becky Ames

GOH In-House Coordinator,Champaign County


Getting started

Getting started

  • What is a best practice?

    • Demonstrate evidence of success

    • Affects something important and contributes to the organizations mission and goals

    • Have the ability to be replicated or adapted in other settings

  • Benefits of sharing best practices

    • Raise quality of practice and donation rates

    • Avoids duplication of effort “re-inventing the wheel”

    • Save time and money through increased productivity and efficiency


Suggested topics for review

Suggested topics for review

  • Hospital atmosphere regarding donation

    • GOH Presence & collaboration on referrals

    • Overall environment / buy-in

    • Donor Family support

  • Staff Donation Champions

    • Hospital CEO

    • Nursing Directors / Unit Managers

    • Staff roles in donation process


Suggested topics cont d

Suggested topics cont’d…

  • Case review / debriefing

    • M&M reviews

    • After action reviews

  • Life Team Committees

    • Starting committee

    • Mission

    • Staff needed to be involved

    • Hospital liason to serve as internal champion


Suggested topics cont d1

Suggested topics cont’d…

  • Organ Referrals

    • Early referral opportunities

      • ER referrals prior to transfer to ICU

      • Development of hospital specific triggers

      • Charge RN involvement in identifying referrals

    • PCC (Patient care conferences)

      • Staff involved

      • Documentation

    • Requesting

      • Collaboration of hospital / GOH

      • RN, MD, Pastoral care, SW involvement

      • Protocols for approach


Suggested topics cont d2

Suggested topics cont’d…

  • DCD Process

    • Timing

    • OR

      • Staff involved

      • APN’s / RN’s declaring and initiating comfort care meds

  • EMR

    • Tracking referrals /documentation

    • Automated processes / pop-ups

    • Donor management reports / HIM


Suggested topics cont d3

Suggested topics cont’d…

  • Coroner Involvement / relationship 

    • Collaboration to release on organ referrals

    • Utilizing a forensic pathologist to evaluate organs during recovery

    • Process for notification of death

    • Involvement in committees / case debriefings

    • Pathologist involved with hospital and GOH to help determine if a patient can be released

    • Transporting patients after autopsy for tissue recovery


Suggested topics cont d4

Suggested topics cont’d…

  • Tissue donation

    • Hospital or GOH requesting processes

    • PDSA’s / process improvements

    • Increasing donation activity


Documenting best practices

Documenting best practices

  • Write a description of the best practice:

    • Title and description

    • Context

    • Tools & techniques used

    • Resources

    • Lessons learned

    • Links to resources


Next steps

Next Steps

  • Contact your hospital development coordinator to help evaluate what areas you are interested in pursuing for a peer visit.

  • Identify best practices in your hospital and discuss them with your HD Coordinator.

  • Go, Do, Learn


Peer visits tools for sharing best practices

Becky Ames,

In-House CoordinatorGift of Hope

Phone: (217) 390-7418

Email: [email protected]


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