The right of passage going from print to electronic is it the right move
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The Right of Passage: Going from Print to Electronic, is it the Right Move??. Barbara Dietsch UNC Contractor US EPA Library. Environmental Protection Agency Research Triangle Park. The EPA's center for research on: Air pollution and the effects on human health and ecological systems

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The Right of Passage: Going from Print to Electronic, is it the Right Move??

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The right of passage going from print to electronic is it the right move

The Right of Passage:Going from Print to Electronic, is it the Right Move??

Barbara Dietsch

UNC Contractor

US EPA Library


Environmental protection agency research triangle park

Environmental Protection Agency Research Triangle Park

The EPA's center for research on:

  • Air pollution and the effects on human health and ecological systems

  • Hub of EPA's air pollution programs under the Clean Air Act

  • Home of the EPA National Computer Center


Epa rtp library

EPA-RTP Library

In 1974, EPA contracted with UNC's School of Library Science (now SILS, or School of Information and Library Science) to provide onsite library services.


Epa rtp library collection

EPA-RTP Library Collection

As a leader among the libraries in EPA’s National Library Network, the EPA-RTP Library provides access to:

  • More than 500 journal titles

  • Over 5000 books

  • 150,000 microfiche

  • Almost 14,000 documents

    Specialized subject areas include air pollution, emphasizing chemical toxicity and related sciences


2006 print and electronic resources

2006 Print and Electronic Resources

  • 257 Print Subscriptions

  • 129 E-Journal Subscriptions

  • 181 Open Access Journals on Gateway

  • 0 Electronic Books

  • 3 CD-ROM Titles

  • ISI Web of Knowledge


2007 print and electronic resources

2007 Print and Electronic Resources

  • 42 Print Subscriptions

  • 659 E-Journal Subscriptions

  • 351 Open Access Journals on Gateway

  • 20 Electronic Books

  • 2 CD-ROM Titles

  • ISI Web of Knowledge


Us epa facilities

US EPA Facilities

  • Headquarters, Washington D.C.

  • 10 Regional Offices

  • 9 Research Laboratories

  • 2 Major Research Centers

    • Research Triangle Park

    • Cincinnati


Background of epa library journal subscriptions

Background of EPA Library Journal Subscriptions

Historically, the individual libraries ordered and paid for their own journal subscriptions because of the different research focus and budgets of the libraries.


Office of environmental information

Office of Environmental Information

  • Beginning in 2000, the OEI in Washington, D.C. negotiated the first agency-wide full-text journals package, ScienceDirect, with Elsevier

  • Subscribed for agency-wide online access to three key journals

    • Science

    • Nature

    • Environmental Science & Technology


Oei cont

OEI – cont.

  • Between 2001 and the present added other resources:

    • Books & Reports

    • Dissertations & Theses

    • Citation Search

    • Newspapers & Newsletters

    • Reference

    • Transcripts, Speeches & Briefings


Journals

Journals

Because of journal cost and research focus, individual libraries continued to be responsible for their own print and electronic journal subscriptions.


This brings us to 2007

This brings us to 2007

To respond to journals budget restructuring, the two research centers, RTP and Cincinnati, worked together to procure online journal subscriptions for both sites.


How we did it

How We Did It

  • For 2007, each location entered into new, but separate contracts with vendors for multi-site online subscriptions

  • To determine what titles would be purchased by each location, we combined our title lists, then divided it by publisher, local importance and usage statistics


Subscription requirements

Subscription Requirements

  • All online subscriptions must be multi-site using IP address recognition

  • Any titles not available online multi-site, will be entered as a print subscription only

  • No single-site subscriptions!


Types of subscriptions

Types of Subscriptions

  • Multi-site online

    • 2 locations, RTP and Cincinnati

    • 10 locations, Research Laboratories

    • Agency-wide

  • Print and online, bundled (forced combo)

  • Print and online, multi-site & 1 print sub.

  • Print only


Phased approach

Phased Approach

  • Switch to online only

  • Select an ERMS

  • Evaluate what other ERM products we need

  • Create an E-Journal Finder

  • As funds allow, purchase publisher backfiles (a.k.a. legacy archives)


Promotion marketing

Promotion/Marketing

  • Signage in library

  • Announcements on library website

  • Library newsletter

  • Journal Alert listserv

  • Personal contact

  • New employee orientation

  • Agency mass mailer (email)


To catalog or not

To Catalog or Not???

  • No, because the EPA’s Online Library System (OLS) is agency-wide, but most online journals are not

  • Confusing to

    • the EPA researchers not located in RTP or Cincinnati

    • general public

      “Why don’t we get online access to this journal, it’s in your catalog?”


Impact on staff and workflow

Impact on Staff and Workflow

We are experiencing similar patterns as Drexel University did after their transition to online only subscriptions.


Circulation access

Circulation/Access


Technical services

Technical Services


Technical services cont

Technical Services – cont.


Technical services cont1

Technical Services – cont.


Information services

Information Services


Document delivery

Document Delivery


Systems

Systems


Systems cont

Systems – cont.


Administration

Administration


New processes

New Processes

  • Acquisition/purchase process

  • Licensing

  • Setting up access

  • Solving invoicing and payment problems

  • Troubleshooting access problems

  • Providing systems support

  • Checking links and archival coverage

  • Setting up and maintaining links to e-journals from Dialog, Web of Knowledge, and PubMed

  • Collection and analysis of usage statistics


Space utilization

Space utilization

  • Little impact so far because we have had to weed journals and monographs every year for growth

  • We will retain our existing journal collection until we purchase online access to back files


So far

So far………

Three months into it, how are we doing??

So-so


Major accomplishments

Major Accomplishments

  • Providing desktop access to online resources

  • Negotiating agency-wide access for some of our subscriptions

    • Springer Journals collections

    • Taylor & Francis journals

    • Additional Nature Publishing Group titles

  • More collaboration among EPA libraries to consolidate journal resources and reduce title duplication


Challenges

Challenges

  • Incorrect type of subscription entered with publisher by vendor

    • Single-site institution instead of multi-site

  • IP addresses not registered with order

  • Incomplete IP addresses given to publisher

  • No notice given when access is activated

  • Invoicing issues with subscription vendor


Some of the benefits to using subscription agents

Some of the Benefits to using Subscription Agents

  • One point of contact for subscriptions

  • A single invoice and renewal list

  • Assistance in explaining, interpreting and negotiating license agreements

  • Assistance with registering IP addresses

  • Processing the required subscription forms


Customer service reps need to

Customer Service Reps need to:

  • Know the difference between single-site, multi-site, and username/password online subscriptions

  • Comprehend site licenses and IP address recognition

  • Understand the subscription requirements for the library


In the months ahead

In the months ahead……

  • Ensure that all subscriptions are active

  • Create regular maintenance and usage statistics collection schedules

  • Revisit current staffing plan

  • Streamline workflow processes

    • I need to re-write my job description!

  • Investigate link-resolving software

  • Develop or purchase an ERMS


My thanks go to

My thanks go to……………

  • Ellen Leadem, NIEHS Library

  • Selden Durgom Lamoureux, University of North Carolina - Chapel Hill

    ………for taking the time to talk with me about Electronic Resource Management Systems and being so supportive with all my questions.


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