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METROPOLITAN EDUCATION DISTRICT. SUMMARY OF KEY DISTRICT GOALS 2007-2008. PURPOSE. THE METRO ED MISSION MetroED, the collaborative education district, prepares youth and adults to be sought after employees and contributing members who learn and earn for a lifetime. FOCUS.

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Metropolitan education district

METROPOLITAN EDUCATION DISTRICT

SUMMARY OF KEY DISTRICT GOALS

2007-2008


Purpose

PURPOSE

THE METROED MISSION

MetroED, the collaborative education district, prepares youth and adults to be sought after employees and contributing members who learn and earn for a lifetime.


Focus

FOCUS

ALL DEPARTMENTS/PROGRAMS

  • STUDENT ACHIEVEMENT

  • PROGRAM VISIBILITY

  • TEACHING, LEARNING AND WORKING ENVIRONMENT


Vision statement 1

VISION STATEMENT #1

  • MetroED is an organization that facilitates student learning through research-based teaching practices, accountability data and continual measurement of student achievement.


Essential questions

ESSENTIAL QUESTIONS

  • What do we expect students to learn?

  • How do we know students are learning?

  • What do we do if students are not learning?


Answers

ANSWERS

  • Curriculum

  • Assessment

  • Instruction


The ccoc

THE CCOC

  • Improve student achievement

    • Reading Comprehension by 10%

    • Math Skills by 5%

    • Provide accountability for all programs

    • Improve attendance rate by 5%

    • Develop WASC ACTION PLAN


The maep

THE MAEP

  • WASC Action Plan

    • Self study to improve student outcomes

  • Sequenced curriculum

    • Facilitate student advancement through the ESL, ABE and Adult Secondary Education programs

  • Effective Teaching Strategies

    • Staff development including program specific topics and best, research-based, teaching strategies


Instruction and accountability

Instruction and Accountability

  • Curriculum-

    Aligned to California Model Career-Technical Education Standards and Adult program guidelines; integration of English and Math standards

  • Assessment Accountability/success matrix for CCOC and MAEP instructional programs; coordinate local assessments


Metropolitan education district

  • Instruction

    Professional development in best practices in ESL, Math and English

  • WASC

    Self-study and action plans for improving student achievement


Vision statement 2

VISION STATEMENT #2

  • MetroED programs and services are known, respected and meet the needs of its key constituencies, students, educational partners, business, industry and community.


Essential question

Essential Question

  • How will we improve the level of community visibility for MetroED and its programs?


Superintendent

Superintendent

  • Develop legislative priorities that promote and expand funding opportunities for MetroED programs

  • Solidify working relationship with JPA Districts

  • New Master Business Agreement

  • Collaborate with local legislators, CAROCP to enhance and promote MetroED programs


Vision statement 3

VISION STATEMENT #3

  • MetroED has a culture characterized by a high level of employee professionalism, teamwork, continual staff improvement, an appreciation of diversity, a supportive work environment and effective utilization of resources.


Essential questions1

Essential Questions

  • How do we support and enhance the programs in our organization?

  • How do we maintain a high level of professionalism within our organization?


Superintendent1

Superintendent

  • Maintain a District organizational structure that is cost efficient in its delivery of services to the JPA districts

    • Restructure administrative support functions

    • Outreach meetings with employee groups, JPA district boards, superintendents and CBOs


Human resources

Human Resources

  • Upgrade and professionalize MetroED job descriptions and responsibilities; maintain market competitiveness

  • Focus staff development activities on skill training for office and operations needs

  • Increase HR systems effectiveness and efficiencies to provide better service at appropriate cost levels


Business office

Business Office

  • Fiscal Operations

  • Information Technology

  • Maintenance and Operations


Fiscal operations

Fiscal Operations

  • Assure that Business Board policies, regulations and procedures are current and assure adequate internal controls over district assets


Information technology

Information Technology

  • Develop an information technology support system that is state of the industry and responsive to the needs of District users.


Maintenance and operations

Maintenance and Operations

  • Improve and maintain District facilities and grounds to provide a clean, safe, and welcoming environment for District students, staff and visitors.

  • Evaluate and implement energy cost containment strategies: “Go Green”


Recommendation

Recommendation

  • Review, provide staff with input.

  • Staff will bring this item to the June 27, 2006 Governing Board meeting for action.


Pause for budget

Pause for Budget


Metropolitan education district1

MetropolitanEducation District

Highlights of the

Proposed

2007-08 Budget


Purpose of a budget

Purpose of a Budget

  • The educational program of the district expressed in dollars

  • A tool to maximize the use of limited resources while implementing the district’s goals and objectives


State education budget the may revise

StateEducation Budget The May Revise

  • Increased COLA is fully funded (4.04% to 4.53%)

  • Some new categorical programs

  • No additional equalization

  • Future mandates are still not funded (may be added back)

  • No “suspension” of Proposition 98

  • No disputed deals

  • No real growth in education funding – this is a maintenance budget

  • $350 million DOF budget error: all new May Revise CTE funding proposals are cut


Building the budget

Building the Budget

  • Governor’s May Revise

  • School Services of California “Financial Projection Dartboard”

  • Historic spending patterns

  • Contractual obligations

  • District’s goals & objectives for the new year

  • Budget Advisory Committee recommendations


Presenting the budget

Presenting the Budget

  • Notice of public hearing published in San Jose Mercury News on May 30, 2007

  • Bound copies of Proposed Budget sent out June 7, 2007 with June 13, 2007 Board packet, Copies sent to:

    • Governing Board

    • MetroED Administrators

    • Bargaining unit presidents

  • Budgets will be available for public inspection starting June 14, 2007 in the Superintendent’s Office

  • Public Hearing, June 27, 2007 Board meeting


General fund 010 roc p

General Fund 010(ROC/P)


General fund may revise adjustments

JanuaryMay

Rev Limit COLA % 4.04%4.53%

Rev Limit COLA $$134.78$151.13

ADA Growth % 1.53%1.53%

ADA Cap Growth 44 ADA44 ADA

General FundMay Revise Adjustments


Ccoc what s new for 2007 08

CCOCWhat’s New for 2007-08

  • Added 2 new CCOC classes

    • Fire Science – ½ day (21 HS pre-enrolled)

    • EMT – ½ day(22 HS pre-enrolled)

  • Dropped 3 CCOC classes

    • Precision Machining(28 ADA, 42% Adult)

    • Cabinetmaking(33 ADA, 27% Adult)

    • Engineering Tech – ½ day(13 ADA, 38% Adult)

  • Increased ½ day to full day program

    • Small Business Management(40 pre-enrolled)

  • Add 4 instructional days at CCOC (174 to 178)


Ccoc what s included for 2007 08

CCOCWhat’s Included for 2007-08

  • Lottery Revenue: District keep all lottery revenue, except that produced by Cosmo contracts, CCOC adults, Job Corps

  • Carl Perkins grant, will continue. We’ll bring back a budget adjustment when we know the final dollars

  • Funding for WASC self study - $40,000

  • Reclassifications for specified classified positions

  • Step, column, longevity increases for employees

  • 5% increase to employers contribution to health & welfare

  • Cost for actuarial study to determine GASB 45 liability


Ccoc what s included for 2007 081

CCOCWhat’s Included for 2007-08

  • 2.9% Calif. CPI increases for applicable expenses

  • PERS Recapture Reserve is transferred to Special Reserve Fund 170; maximum ROC/P reserves cannot exceed 15% of expenditures

  • No transfers out to Capital Outlay (Excess Property Taxes unknown until February)

  • Funding for 2nd year of equalization is reserved

    ($600,000 estimate, pending calculations for year #1)

  • 10% reserve for economic uncertainty and cash flow needs are maintained (4% General, 6% Economic Uncertainty)


Major goal maximize value to jpa members

Major GoalMaximize Value to JPA Members

Maximize organizational efficiencies, student successes

  • Reduce DO/SO overhead through reorganization

  • Ancillary programs must cover their costs (board policy)

  • School Services Management Study recommendations

  • Eliminate or replace CCOC classes that don’t cover their direct costs (40 ADA minimum)

  • Reduce CCOC adult students (replace with HS students)

  • 4 classes have been advised that they need to bring their enrollment & ADA up for next year

  • 10 classes with high adult enrollment must implement a plan to reduce to no more than 10% by 6/30/12

    (the AB 2448 deadline)


General fund budget summary

General FundBudget Summary

Estimated Budget2006-20072007-2008

Revenues $17,513,264 $16,043,162

Expenditures ($15,270,654) ($15,047,499) *

Excess (Deficiency) $ 2,242,610 $ 995,663

Net Transfers Out ($ 2,286,620) ($ 255,778)

Change to Fund Balance($ 44,010) $ 739,885

* Does not include COLA salary increases


General fund fund balance

General FundFund Balance

Estimated Budget2006-20072007-2008

Revolving Fund$ 20,000$ 20,000

General Reserve (4%)$ 705,404$ 612,551

Economic Uncertainty (6%)$1,058,105$ 918,826

Des: Campus Security Projects$ 130,000$ 130,000

Des: WASC Self Assessment$ 40,000$ 40,000

Des: Staff Dev/CTE Reform$ 20,000$ 20,000

Des: Equalization Costs$ 0$ 600,000

Undesignated Fund Balance$ 7,391$ 379,407

Total Fund Balance$1,980,900$2,720,784


Adult education fund 110

Adult EducationFund 110


Adult education may revise adjustments

JanuaryMay

Revenue Limit COLA 4.04%4.53%

ADA Cap Growth % 2.50%2.50%

ADA Cap Growth 84 ADA84 ADA

Adult EducationMay Revise Adjustments


Adult education what s included for 2007 08

Adult EducationWhat’s included for 2007-08

  • Reaching the state cap will not be a problem due to cosmetology contracts

  • Projected federal grant revenue is reduced 10%

  • There’s no one-time discretionary block grant money

  • Carl Perkins grant, will continue. We’ll bring back a budget adjustment when we know the final dollars

  • New fee-based classes will be offered to generate revenue

  • Program reductions carry-forward to the budget year

  • No funding for Capital Outlay purposes

  • Funding is provided for WASC self-study - $40,000


Adult education what s included for 2007 081

Adult EducationWhat’s included for 2007-08

  • Step, column & longevity is provided for employees

  • 5% increase to employers contribution to health & welfare

  • 2.9% Calif. CPI increases for applicable expenses

  • Reserves for PERS recapture liability included in fund balance

  • The Problem: Adult Education program survives on federal grants, which is based on pay-points

  • Salary increases may differ between CCOC/MAEP

  • This is a tight budget


Adult education fund budget summary

Adult Education FundBudget Summary

Estimated Budget2006-20072007-2008

Revenues $11,041,319 $11,591,070

Expenditures ($10,922,760) ($11,258,453) *

Excess (Deficiency) 118,559 332,617

Net Transfers In (Out) $ 75,687 $ 0

Change to Fund Balance $ 194,246 $ 332,617

* Does not include COLA for salary increases


Adult ed fund fund balance

Adult Ed FundFund Balance

Estimated Budget2006-20072007-2008

General Reserve (4%)$ 436,910$ 450,338

Economic Uncertainty (6%)$ 655,366$ 675,506

PERS Recapture Reserve$ 318,071$ 442,096

Designated: WASC self-study$ 40,000$ 40,000

Undesignated Fund Balance$ 66,257$ 241,281

Total Ending Fund Balance$1,516,604$1,849,221


Ccoc deferred maintenance fund 140

CCOC Deferred MaintenanceFund 140

What it covers…

  • Classroom lighting

  • Electrical

  • Floor Covering

  • HVAC

  • Painting

  • Paving

  • Plumbing

  • Roofing


Ccoc deferred maintenance fund 1401

CCOC Deferred MaintenanceFund 140

Major projects for 2007-08

  • Complete Hillsdale campus paving project

  • Complete S. campus transformer replacement

  • CCOC campus painting: one full time painter, part time hourly help, (“force labor”)

  • CCOC sewer line repair/replacement extreme hardship grant, preliminary estimate = $800,000


Deferred maintenance fund 140

Deferred MaintenanceFund 140

Estimated Budget

2006-20072007-2008

  • Beginning Fund Balance$ 660,533$ 497,149

  • Revenues & Transfers In:

    • State match & hardship$ 288,964 $ 166,000

    • District match contribution $ 164,747$ 166,000

    • Interest Revenue$ 26,000$ 19,458

      Total Revenues & Trf.$ 479,711$ 351,458

  • Expenditures:

    • Def. Maintenance Projects$ 643,095$ 703,380

    • Ending Fund Balance: $ 497,149$ 145,227


Ccoc asset management fund 210

Estimated Budget

2006-20072007-2008

Est. Beginning Fund Balance$ 536,099$ 531,572

New Revenues$ 299,217$ 299,217

Expenditures & Transfers Out:

New classes$ 126,500$ 150,000

Existing classes$ 0$ 150,000

Bldg 700 renovation$ 149,100 $ 0

Health & Safety$ 17,649$ 50,000

2006-07 transfer out, other$ 10,495$ 10,495

Total Exp. & Transfers$ 303,744$ 360,495

Ending Fund Balance$ 531,572$ 470,294

CCOC Asset ManagementFund 210


Capital outlay fund 400 capital funding needs

Capital Outlay Fund 400Capital Funding Needs

  • CCOC Facilities - Nearly 40 years old, need modernization in next 5-6 years

  • Proposition 1D grants will require 100% match funding

  • Campbell Adult Ed - Del Mar Annex Site, office & classroom replacement needed

  • Central Office portables need replacement in next 2-3 years

  • San Jose Adult Ed – Metro Center buildings need replacement

  • Capital Outlay Fund is our savings account


Capital outlay fund ccoc

Capital Outlay FundCCOC

Estimated Budget2006-20072007-2008

  • Beginning Fund Balance$ 4,602,759$ 4,752,773

  • Revenues

    • Interest Earnings$ 145,000 $ 160,000

    • Transfers In$ 1,623,913 $ 0

      Total Revenues$ 1,768,913 $ 160,000

  • Expenditures

    • Debt Service (incl. QZAB)$ 191,100 $ 19,500

    • Capital Outlay Projects $ 1,427,799$ 0

    • Ending Fund Balance$ 4,752,773 $ 4,893,273


Capital outlay fund maep san jose

Capital Outlay FundMAEP San Jose

Estimated Budget 2006-20072007-2008

  • Beginning Fund Balance$ 1,363,083$ 1,377,812

  • Revenues

    • Interest Earning$ 38,000$ 60,000

    • Transfers In$ 0$ 0

      Total Revenues$ 38,000$ 60,000

  • Expenditures

    • Transfers Out$ 23,271$ 0

  • Ending Fund Balance$ 1,377,812$ 1,437,812


Capital outlay fund maep campbell

Capital Outlay FundMAEP Campbell

Estimated Budget2006-20072007-2008

  • Beginning Fund Balance$ 742,766$ 756,229

  • Revenues

    • Interest Earning$ 21,000$ 28,000

    • Transfers In$ 0$ 0

      Total Revenues$ 21,000$ 28,000

  • Expenditure

    • Transfers Out$ 7,537$ 0

  • Ending Fund Balance $ 756,229$ 784,229


Staff will recommend a positive certification for all funds

Staff will Recommend a Positive Certification for all Funds

  • All funds will be able to meet their financial obligations for 2007-08 & 2 subsequent years

  • All funds will end 2007-08 with a positive cash balance

  • General Fund & Adult Education Fund will maintain at least a 5% reserve (10% is required by Board policy)


Budget advisory committee recommendation

Budget Advisory Committee Recommendation

On May 22, 2007 the

Budget Advisory Committee

Unanimously

recommended this budget

for approval


Superintendent s issues for 2007 08

Superintendent’s Issuesfor 2007-08

  • Implementation of CTE reforms

  • Maximizing value to JPA members & students

  • District organizational structure that is cost efficient

  • Implementation of CCOC funding equalization

  • Increase District participation in ROC/P programs

  • Increased presence in the state legislative process

  • Maintain competitive salaries

  • CCOC & MAEP facilities


Recommendation1

Recommendation

Staff recommends

the MetroED Governing Board

review the 2007-08

Proposed Budget, provide staff feedback


Metropolitan education district

Acknowledgements

  • I would like to specifically thank the following for their assistance in developing this budget:

    • Superintendent’s Cabinet

    • CCOC and MAEP Directors and their staffs

    • District's Budget Advisory Committee

    • Director of Fiscal Services Wendy Zhang & her Fiscal staff

    • Nadiya Filimonova, the student from the CCOC Graphic Design program who designed the budget cover, and received a $100 award for her effort


Metropolitan education district

Questions ? Comments?

The final budget will be presented for public hearing and final approval at the June 27, 2007 Governing Board meeting


Metropolitan education district

“It’s dull from beginning to end.

But it’s loaded with entertainment.”

……Director Michael Curtiz


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