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Clubs in Good Standing. Board Orientation Session June 15, 2012 Presented by: Craig Wallace and Alyssa Thornton. Background. Club Development Committee Comprised of members of Board of Directors Responsible for setting policies and guidelines of clubs Approved at meeting on 9-10-11

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Clubs in good standing

Clubs in Good Standing

Board Orientation Session

June 15, 2012

Presented by: Craig Wallace and Alyssa Thornton


  • Club Development Committee

    • Comprised of members of Board of Directors

    • Responsible for setting policies and guidelines of clubs

    • Approved at meeting on 9-10-11

  • Addresses Club Issues

    • Membership

    • Email lists

    • Leadership succession

  • Concept of ‘Academic Standing’

    • Students must remain in good academic standing to remain a student

  • Expectations/Support

    • Many of the same expectations/support

    • New way of looking at expectations/support

    • ROI – Return on Investment

Background cont
Background, cont.

  • Measurement

    • Progress toward meeting expectations measured at end of fiscal year

    • One year to address unmet expectations

    • Officer membership, checked quarterly

  • New Clubs

    • Two years from organizational meeting date to establish by-laws and comply with expectations

  • Association Support/Assistance

    • Club Development Committee Liaison


  • Membership

  • Officers

  • Administrative

  • Scholarships

  • Student Recruitment

  • Alumni Gathering

  • Local Websites/Email Lists


  • Clubs are expected to work toward a membership increase each year

  • Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas.

    • The association will monitor Membership Action Plans on a quarterly basis.


  • All officer positions are filled to ensure future leadership for the club

  • Officers are expected to be current association members

  • Officer rotation completed according to the by-laws

  • Officers must be regular members of the UK Alumni Association

    • Completed a minimum of 12 hours


  • Hold regular board/steering committee meetings

  • Operate without the use of local dues

  • Submit bylaws and financial reports to the UK Alumni Association annually

  • Club representative attend the Annual Alumni Club Leadership Training Conference

    • Clubs that cannot send a rep will be able to participate via Skype (future) or online module


  • Provide at least $500 annually to be applied to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university

  • Clubs may utilize one of its allotted mailers to solicit members in their area

Student recruitment
Student Recruitment

  • Participate in or hold one student recruitment activity annually

    • College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.

Alumni gathering
Alumni Gathering

  • Host at least one annual gathering that engages and connects alumni

    • Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party

Local websites email lists and social media
Local Websites, Email Lists and Social Media

  • Website guidelines located at

  • Local email lists are only to be used for club related activities

    • Bcc format suggested

    • Abuse of email lists can result in removal of club recognition

      • i.e. sending political emails, sales solicitations, making fun of other schools, photos of current players, etc.

    • Suggestion to add association staff

    • Include a membership promotion

  • Facebook/Twitter accounts used only for club-related activities

Support from the uk alumni association
Support from the UKAlumni Association

  • Annual Club Awards Recognition

  • Athletic Tickets

  • Alumni Club Leadership Training Expenses (except travel and registration fee)

  • Club Leaders Handbook

  • Club Website and Technical Support

  • Staff Support for Event Planning, Speaker Scheduling, Scholarship Administration, Student Recruitment Administration, etc.

  • Travel Expenses for One UK Speaker

Support from the uk alumni association cont
Support from the UK Alumni Association, cont.

  • Online Registration Service

  • Name Tags and Other Giveaway Items for Events

  • Free Graphic Design, Printing and Postage for:

    • Mailings (valued at $1.50 per member in club areas)

    • Broadcast Emails

  • Media Release Templates for Events

  • Club Roster (in pdf format)