Services and finance committee meeting
Download
1 / 42

Services and Finance Committee Meeting - PowerPoint PPT Presentation


Services and Finance Committee Meeting. December 2, 2009. Approve August 12, 2009 Meeting Minutes. Cannery Relocation Update. Accomplishments Vacated South Annex

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha

Download Presentation

Services and Finance Committee Meeting

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Services and Finance CommitteeMeeting

December 2, 2009


Approve August 12, 2009

Meeting Minutes


Cannery Relocation Update

Accomplishments

Vacated South Annex

  • Child Welfare Services, Interim Statewide Automated Welfare System (ISAWS) and Statewide Fingerprint Imaging System (SFIS) moved to Cannery

  • CalWin, Department of Health Care Services Point of Service (POS) Primary moved to Gold Camp

  • Lease terminated August 2009

    • Saving $100,000 per month

      Signed Vacaville Site Lease May 2009

  • Ready for OTech occupancy early 2010


Cannery Relocation Update

Project Schedule

November 2009 – Vacaville certified “Room Ready”

December 2009 – Early access for Network

January 2010 – Turnover to OTech

February 2010 – Network installs complete

February – March 2010 – Child Welfare Services move to Gold Camp

April 2010 – Cannery Shared Systems move to Vacaville


Cannery Relocation Update

Project Schedule (continued)

March 2010 – Relocate Cannery IBM Mainframe to Vacaville

May 2010 – Decommission Interim Statewide Automated Welfare System (ISAWS)

May 2010 – Relocate Windows/AIX to Vacaville or Gold Camp

May 2010 – Target date to vacate Cannery raised floor


Cannery Relocation Update

Keeping Customers Informed

Customer Forum – October 28, 2009

CALSTRSDMVEDDSCO

CDCRDOFFTBCDEDOITHCD

CDPHDOJOSHPD

DDSDOTOSI

DHCSDSSSACCOUNTY


Cannery Relocation Update

Keeping Customers Informed (continued)

Customer Planning Meetings

Biweekly meetings for information sharing and move-related discussions and planning

Move Project Website

Provides project information and updates on current move activities

Working with Customers

To align equipment refresh or sunset schedules with move timeframes to help minimize costs


Cannery Relocation Update

New Staff Site Search

  • Planned for summer 2010

  • Approximately 90,000 square feet of office space for 400 - 500 staff


Cannery Relocation Update

Questions?


Network Managed Services Update

Overview

Utilize CALNET vendors’ Wide Area Network (WAN) services for statewide network. This includes:

  • Engineering

  • Procurement

  • Provisioning

  • Management

  • Monitor/Repair

    Transform the role of OTech from network service provider to network service manager


Network Managed Services Update

Reasons for Managed Services

  • Cost Savings

    • Reduce capital expenditures

  • Enhanced Service Levels

    • Leverage providers’ expertise

    • More flexibility

  • Improved Technologies

  • Better Security


Network Managed Services Update

Accomplishments

  • Successful completion of customer pilots

  • Scheduled briefing for OCIO and Focus Group

  • Held some planning meetings with CALNET vendors


Network Managed Services Update

Current Activities

  • Analyzing vendor expenses

  • Developing migration plan

    • Alignment of rates is being reviewed

      More Information…

  • To be provided at December TSB Meeting


OTech Finances: Training & Event Center

Our Vision

Our Mission

Providing Government Staff Educational Opportunities, Training and Empowering Professional Growth for Over 25 Years.

Provide high quality training and event services to help the State of California and other public agencies remain productive and efficient public servants.

The Office of Technology Services Training & Event Center promotes long-term success of OTech and its partners by providing excellent, low-cost information technology (IT) and business professional training to our customers. We are dedicated to exceeding our customers’ expectations by continuously improving our processes and services.


Funded and Subsidized

Funded Training Classes and Facilities Rentals (4.40 PYs)

  • Training Classes (330 classes and 2,674 students)

  • Room Rentals (132 days room rentals)

  • LearningPASS(23,262 passes issued)

    Subsidized Special Programs and Facilities (1.15 PYs)

  • Executive Institute (200+ Executive attendees annually, 1990 to present, 20 years )

  • IT Managers Academy (1989 to present)

    (17 academies, 26 students per class, year-long program, lifetime associations)

    Subsidized Customer Events, Facilities Usage(0.35 PYs)

  • 400+ Yearly Events

  • Technology Days Presentations, Gartner Presentations

  • User Groups (room usage) – SAS, SCMS, Webmasters

  • Security Awareness Conference, CISO Lecture Series

  • Disaster Preparedness Event

  • Training Room Usage


Top Classes and Special Programs


Training Center Impacts

  • Enrollments down since FY 2006/2007

  • Statewide budget crisis

  • FY 2008/2009 delayed budget

  • Revenues down


Training Center Current Mitigation Effort FY 2009/2010

  • Align Training with Department’s Mission Critical Needs

    • Partnering with Customers for Curriculum Development

    • Eliminating Non-Mission Critical Training Contracts

  • Increase “Statewide” Awareness

  • Align Facilities Costs with Usage

  • Align Room Rental Rates with Costs

  • Re-negotiate Vendor Fees because of Lower Enrollments

  • Eliminate Non-Mission Critical Expenses

    • Reduced Staffing

    • Non-Mission Critical Personal Services Contracts


Projected FinancialsFY 2009/2010


Strategy

Optimize Revenue Potential

  • Increase LearningPASS usage

  • Increase Enrollments, Aligned Curriculums

  • Align Special Program Rates with Costs

  • Consolidate Facilities and Shared Space

  • Increase Rental Revenue


Financial ExpectationsFY 2010/2011


Expected Results

Optimize Revenue Potential Means

  • Continued Critical Service to the Customer

  • Aligned Curriculum = Increased Enrollments

  • Belt Tightening + LearningPASS = Cost Effective Training

  • Continue to Support Active Succession Planning (IT Managers Academy (ITMA), Executive Institute, Trained Staff)


OTech Finances: Training & Event Center

Action Item

Recommend Approval of

Training & Event Center Strategy


Approved

FY 2009/2010 First Six-Month Rate Package Proposal

23


First Six-Month 2009/2010Approved Rate Package

Data Center Relocation Cost Recovery

Open Systems Storage

Database Support

Off-Site Tape Storage

Courier Delivery Service

VM Services

Network Service and Installation

Server Load Balancing

Dedicated Firewall

Computer Output Microfiche (COM)

Disaster Recovery

Training & Event Center Room Rental

24


Action Item

Continue with Approved

FY 2009/2010 First Six-Month Rate Package Proposal


Proposed

FY 2009/2010 and 2010/2011

18-Month Rate Package


OTech Financial Forecast

Amounts in Millions

* Includes First Half of 2009/2010 Approved Rate Package


Achieved $16.4 MillionCost Reduction

  • Furloughs (3 days)$ 7.2

  • Contract Savings$ 5.5

  • Holding Positions Vacant$ 2.6

  • Facilities$ 0.8

  • Eliminating Discretionary

    Expenditures$ 0.3


Achieved $16.4 MillionCost Reduction

  • MVS Processing$ 4.5

  • Network $ 4.2

  • Data Storage$ 3.5

  • Midrange$ 2.0

  • Statewide Email and Server Based

    Computing$ 0.7

  • Training Center$ 0.5

  • Other Services$ 0.5

  • Outsourced Services$ 0.2

  • Disaster Recovery$ 0.2

  • COEMS$ 0.1


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

Reduces Mainframe CPU Hourly Rate

Effective January 1, 2010

$1,044 / hour to $950 / hour

9% Rate Reduction

Reduces Mainframe Data Storage

Current Rate = $26 / GB

January 1, 2010 = $22 / GB

July 1, 2010 = $20 / GB

23% Rate Reduction


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

Realigns Tape Storage

Current Rate = $1.00 / tape

January 1, 2010 = $3.00 / GB

July 1, 2010 = $6.25 / GB

Realigns Virtual Tape Storage

Current Rate = $1.00 / tape

January 1, 2010 = $1.75 / GB

July 1, 2010 = $2.50 / GB


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

VM Services Discontinued July 1, 2010

Customers remaining will pay

direct pass-through charge


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

Email Hygiene and Email Encryption

Email spam filtering, anti-virus protection, content/policy filtering, high volume message translation and encryption

Effective January 1, 2010

E-Hub Service without CAL Licenses = $0.56 / mailbox

E-Hub Service with CAL Licenses = $0.13 / mailbox

Email Encryption = $1.08 / mailbox


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

Consulting Services

Effective January 1, 2010

Level 1 Hourly Rate = $150 / hour

Level 2 Hourly Rate = $130 / hour

Level 3 Hourly Rate = $110 / hour

Level 4 Hourly Rate = $95 / hour


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

Windows Virtual Server

High availability Windows Virtual Servers configured in clustered environment with SAN storage

Effective January 1, 2010

Windows Virtual Server = $600 / month

1 CPU core and 1 GB of memory

Windows Additional Cores = $75 / month

Windows Virtual Server Additional Memory = $50 / month


FY 2009/2010 and FY 2010/201118-Month Proposed Rate Package

New Network Line Speeds

Effective January 1, 2010

Foreign / COEMS (1000 MB) = $5,105

OPT-E-MAN 2 = $2,027

OPT-E-MAN 4 = $2,325

OPT-E-MAN 8 = $2,663

OPT-E-MAN 150 = $7,441

OPT-E-MAN 600 = $9,450


FY 2009/2010 and FY 2010/201118-Month Overall Savings

Net Savings to Customers

FY 2009/2010

Rates Effective 1/1/2010$2.8 M

FY 2010/2011 $3.8 M

18-Month Overall Savings $6.6 M

37


OTech Revised Financial Forecastwith Proposed Rate Package

Amounts in Millions

* Includes First Half of 2009/2010 Approved Rate Package plus

2009/2010 and 2010/2011 18-Month Rate Package


Action Item

Recommend Approval of

FY 2009/2010 and FY 2010/2011

18-Month Rate Package Proposal


Public Comment

40


Meeting Adjournment

41


ad
  • Login