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PRESENTER BY NYERO PASKA DISTRICT INTERNAL AUDIT – GULU DISTRICT LOCAL GOVERNMENT.

PRESENTATION AT AWORKSHOP ORGANISED BY CIFAL ON LOCAL GOVENANCE IN THE 21 ST CENTRUARY ON FRAUD, CORRUPTION AND ETHICS FROM THE 12 TH TO THE 14 TH AT DURBAN, SOUTH AFRICA. PRESENTER BY NYERO PASKA DISTRICT INTERNAL AUDIT – GULU DISTRICT LOCAL GOVERNMENT.

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PRESENTER BY NYERO PASKA DISTRICT INTERNAL AUDIT – GULU DISTRICT LOCAL GOVERNMENT.

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  1. PRESENTATION AT AWORKSHOP ORGANISED BY CIFAL ON LOCAL GOVENANCE IN THE 21ST CENTRUARY ON FRAUD, CORRUPTION AND ETHICS FROM THE 12TH TO THE 14TH AT DURBAN, SOUTH AFRICA. PRESENTER BY NYERO PASKA DISTRICT INTERNAL AUDIT – GULU DISTRICT LOCAL GOVERNMENT.

  2. TOPIC: FRAUD DETECTION AND PREVENTION. CASE STUDY: NATIONAL AGRICULTURAL ADIVISORY SERVICES (NAADS) IMPLEMENTATION IN GULU MUNICIPALITY. REF: STATUTORY INTERNAL AUDIT REPORT 2010/2011 FINANCIAL YEAR . Gulu District Local Government

  3. BACK GROUND. NAADS is a programmedesigned by government to target the local communities at parish and village levels in our local settings. Government came up with this programmewith the aim of empowering the communities by providing farm implements, improved seeds, animals, birds etc depending on the needs identified by the communities. The programme is community driven and the power of needs identification, beneficiary selection and procurement of all supplies vest with the communities. The district and Municipal council authorities only guide the processes, monitor implementation and also offer technical back stopping through the extension services. The audit department is there to assure, the NAADS implementation guidelines are adhered to and internal controls are effective and assure value for money for public funds. Gulu District Local Government

  4. STRUCTURE OF LOCAL GOVERNMENT SETTING CENTRAL GOVERNMENT DISTRICT LOCAL GOVERNMENT MUNICIPAL COUNCIL DIVISIONS PARISHES VILLAGES Gulu District Local Government

  5. FUNDS FLOW ARRANGEMENT NAADS SECRETARIAT GULU DISTRICT GENERAL FUND ACCOUNT GULU DISTRICT NAADS ACCOUNT DIVISION NAADS ACCOUNTS Gulu District Local Government

  6. FUNDS FLOW ARRANGMENT • NAADS SECRETARIATE • DISTRICT LOCAL GOVERNMENT • DISTRICT NAADS ACCOUNT • DIVISION NAADS ACCOUNT Gulu District Local Government

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  11. Lastly, I would like to share with the participants that, the recommendation that we made to management has greatly improved the way the programme is now implemented in the divisions in Gulu Municipality. • The Gulu District Local Government Public accounts committee an equivalent of the Audit Committee in the Private sector played it’s oversight roll so well and made management to act on our recommendations. • The office of the Resident District Commissioner also played a big role to ensure our recommendations are acted upon by management. • The Municipal councilors also followed up on how the divisions implemented our recommendations. • The office of the Auditor General also used our report to make follow-up during their annual audit and this has helped a lot in improving the situation the ground. Gulu District Local Government

  12. Description Responsibility Activity STEPS IN THE COMMUNITY PROCUREMENT PROCESS 1. PROCUREMENT PLANNING Based on participatory planning at the sub county. - Consult community members and identify requirements/specifications, quantities, prices, procurement schedule Parish community Procurement committee (PCPC), supported by NAADS Sub county coordinator and subject matter specialist 2. ISSUE REQUEST FOR QUOTATIONS BASED ON SPECIFICATION - To at least 3 bidders for local shopping - To single bidder for Direct procurement. Parish Community Procurement Committee (PCPC) Gulu District Local Government

  13. 3 - EVALUATE QUOTATIONS Analyze quotations select lowest evaluated bidder( meeting specifications and lowest evaluated price) Parish Community Procurement Committee (PCPC) STEPS IN THE COMMUNITY PROCUREMENT PROCESS Cont.. • Announce the award to all bidders • Send a report of decision of award to Assistant Town Clerk • Receive a letter of acceptance from successful bidder 4 -AWARD CONTRACT Parish Community Procurement Committee (PCPC) Gulu District Local Government

  14. 5- PLACE CONTRACT • Issue purchase order for goods (farm inputs & technologies) Assistant Town Clerk PCPC STEPS IN THE COMMUNITY PROCUREMENT PROCESS Cont….. 6 RECEIVE GOODS (FARM INPUTS & TECHNOLOGIES) & ENSURE THEIR DISTRICTBUTION • Check quantity and quality • Obtain delivery note, • Witness delivery Parish Community Procurement Committee (PCPC), Beneficiaries, Internal Auditor/SMS where necessary Gulu District Local Government

  15. 7- PAY SUPPLIER - Pay supplier Assistant Town Clerk PCPC STEPS IN THE COMMUNITY PROCUREMENT PROCESS Cont….. 8 – KEEP RECORDS - Maintain procurement files Assistant Town Clerk PCPC Gulu District Local Government

  16. THANKYOU FOR LISTENING Gulu District Local Government

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