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W-9 WEBSITE INFORMATION

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W-9 WEBSITE INFORMATION. Department of Financial Services Division of Accounting & Auditing. Topics for Discussion. Overview Legal Basis Impact Website Overview Taxpayer Authentication Communication Plan Additional Information Links Contact Information Q & A. Substitute Form W-9.

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Presentation Transcript
slide1

W-9 WEBSITE INFORMATION

Department of Financial Services

Division of Accounting & Auditing

slide2

Topics for Discussion

  • Overview
    • Legal Basis
    • Impact
  • Website Overview
  • Taxpayer Authentication
  • Communication Plan
  • Additional Information
    • Links
    • Contact Information
    • Q & A
slide3

Substitute

Form W-9

impact

State must obtain Substitute Form W-9 for all vendors (over 200,000 vendors)

    • Automate the submission of Substitute Form W-9
  • Vendors will need to submit a valid Substitute Form W-9 to State of Florida
    • Prior to first order or purchase
  • Business Designation section will expand to align with requirements of 3 percent withholding and draft regulations
  • IRS TIN matching will be used for validation
Impact
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W-9 Website Overview

W-9 Website Overview

slide9

Vendor Portal Page

Once registered, vendors can sign on to the W-9 Website

Training on how to access and complete forms is offered through this link

Click here to access “Profile Registration” screen

Select any of these options for additional information

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Vendor Website

  • For details on registration and submission of the Substitute Form W-9, please view the presentation at the following link:
  • http://www.myfloridacfo.com/aadir/docs/SubstituteFormW9Workshop.pdf
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IRS TIN Matching Process

  • State of Florida participates in IRS TIN Matching Program
    • Nightly load of all of the Substitute Form W-9 adds or name changes will check the TIN against the IRS Name/TIN combination contained in the IRS database
  • Vendor will receive one of three responses via email
    • IRS Name and TIN combination match IRS records and vendor account will be activated
    • TIN submitted has not been issued to any entity therefore it is invalid
    • IRS Name and TIN combination does not match IRS records
  • Status will appear on W-9 Main Menu
  • Status may be checked in Statewide Vendor File
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Communications

  • Webinars for State of Florida Vendors
    • February 24, 2011
    • March 17, 2011
    • March 24, 2011
  • Message on Warrant and EFT Remittances
  • Notification and link on MyFloridaMarketPlace (MFMP) website
  • DFS Flyer
  • Messages and links on DFS website
  • Planned link on MyFlorida.com website
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