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John Riley Hill, Ph.D. Office of Family Services - Acting Administrator. Council of Great City Schools.

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john riley hill ph d office of family services acting administrator
John Riley Hill, Ph.D.

Office of Family Services - Acting Administrator

council of great city schools
Council of Great City Schools
  • “The discipline process within the Milwaukee Public Schools is oriented toward setting forth punitive consequences, rather than toward reinforcing positive behavior. No district-wide framework exists for a research-based program to encourage positive behavior; nor is there a consistent program of interventions designed to build positive behavior.” (p. 5, 2008)
mps data for 2007 2008
MPS Data for 2007-2008
  • The Council of Great City Schools examined the data listed below:
    • During the course of the year, 94,349 students attended MPS.
    • Staff wrote 161,981 incident referrals. Administrators issued 87,051 suspensions.
    • That resulted in 148,737 days of suspension served by MPS students.
timeline of pbis implementation
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

researching pbis
Researching PBIS
  • Contacted other school districts and asked questions.
  • Attended the APBS Conference.
  • Brought Nancy Franklin from LAUSD to Milwaukee to present to different stakeholders.
  • A team of district administrators, principals, teachers, and union officials to another school district to learn about PBIS.
timeline of pbis implementation1
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

bottom up top down
Bottom-Up/Top-Down
  • Worked with the Milwaukee Teachers’ Education Association (MTEA) to plan how we would roll-out PBIS to the district.
    • Spent a year working together
    • Used an existing joint Safety and Discipline Labor Management Committee
  • Collaboration is not always easy
    • Starts and Stops
    • Desire to be included in the research and planning
laying the ground work
Laying the Ground Work
  • Presented to Principals/School Leaders at the annual weeklong Leadership Institute prior to the start of the 2008-2009 school year.
    • Could not reference PBIS
    • Did include all of the basic elements of PBIS Tier 1
      • School-wide Expectations
      • Behavior Matrix
      • Teaching Expectations
      • Acknowledgements
      • Using Data (data quality)
timeline of pbis implementation2
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

slide11
Joint MTEA & MPS Mediasite presentation on PBIS was done in February, 2009
    • All schools were required to watch the Mediasite presentation
    • Presentation gave an overview of the critical data around discipline in MPS and what PBIS is
    • The presentation served as an “infomercial” on PBIS to peak interest among school staff members
    • Unique approach to rolling out a district-wide initiative
    • Schools decided whether or not to send an exploratory team to in-depth presentation

http://mslweb.milwaukee.k12.wi.us/mediasite/Viewer/?peid=404a129142d5486b956ec3b7c3ab4bcb1d

slide12
Team personnel/positions of the exploratory team were agreed upon by union and administration
  • In-depth presentation for school teams by Dr. Lucille Eber, Director of Illinois PBIS Network on March 16, 2009
  • Over 100 schools signed up to attend the In-depth presentation
slide13
Exploratory teams brought back information to school staffs during the months of March and April
    • Schools determined if they wished to apply to be in the first cohort of 30 schools
  • 65 Schools applied to participate in the rollout
timeline of pbis implementation3
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

slide15
April, 2009 – Schools were selected to be part of the first cohort. Schools were selected on a holistic approach in order to have representation of all the following:
      • School structures
      • Student demographics
      • Academic and discipline performance
      • Traditional calendar and year-round calendar
      • Non-charter, charter, and partnership
      • Expanding schools
      • Administrative experience (retirements, APIC’s, etc.)
      • Variety of programs at the schools (SS/HS, RJ, L&L, etc.)
timeline of pbis implementation4
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

creating infrastructure
Creating Infrastructure
  • Revised the MPS Incident Referral Form for improved data collection
    • Uniform referral form used by all schools across the district
    • Input from schools, administrators, and teachers’ union
    • Aligned district code of conduct, referral form, and data entry into student database
  • Technology developed specific PBIS data reports (modeled after SWIS)
staffing pbis
Staffing PBIS
  • Only had two individuals working on PBIS up through August, 2009.
  • 10 External Coaches were hired to support schools implementing PBIS.
    • Positions were reallocated from the district’s Problem Solving group.
  • 2 Supervisors were hired to oversee the External Coaches and support PBIS across the district.
timeline of pbis implementation5
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

cohort 2
Cohort 2
  • January, 2010 – All schools required to watch PBIS video on Mediasite.
    • Schools could decide to apply for the second cohort of PBIS – all schools were accepted
    • Schools that applied to be part of the first cohort and were not accepted did not have to reapply
    • Schools that applied to be part of the first cohort and were not accepted could opt out if they decided to
    • Corrective Action identified schools to be included as well
    • Over 80 schools were added

http://mslweb.milwaukee.k12.wi.us/mediasite/Viewer/?peid=d5602c8df65f4dc5a13c5e872b97b2e51d

timeline of pbis implementation6
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

results of year 1
Results of Year 1
  • Monitored 4 categories: attendance, total suspensions, suspension rate, and suspensions due to learning environment violations
    • 93% improved or stayed the same in one or more categories
    • 63% improved or stayed the same in two or more categories
    • 46% improved or stayed the same in three or more categories
    • 21% improved or stayed the same in all four categories
year 2 of implementation
Year 2 of Implementation
  • Additional schools are added to second cohort, all high schools in the Metro Region will begin implementing PBIS during the 2010-2011 school year
    • 110 schools implementing PBIS
      • 24 schools implementing both Tier 1 and Tier 2
      • 86 schools implementing Tier 1
tier 2
Tier 2
  • District purchased Exceed/RtI Software for progress monitoring Tier 2 interventions in both academics and behavior
    • PBIS was first to use software with Check-In/ Check-Out progress monitoring
  • Cohort 1 schools begin implementing Tier 2 interventions
  • Cohort 2 schools begin training on Tier 2 interventions
timeline of pbis implementation7
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

declining resources
Declining Resources
  • February 2011, the Governor and State Legislature make significant cuts to the funding of public schools in Wisconsin.
    • Voucher and Open Enrollment Caps lifted
  • MPS projects cutting 989 positions
    • Layoffs and not replacing retirements
  • PBIS cuts 50% or 5 External Coaching positions
    • Recover one position through a grant
cohort 3
Cohort 3
  • Contains schools that did not want or think they need PBIS
  • PBIS will be across the entire district
results of year 2
Results of Year 2
  • The percent of suspensions due to Learning Environment Violations decreased from 61% to 46% when compared to the previous school year.
  • The suspension rate for the district decreased by approximately five percentage points from the year before.
  • There was a 37% reduction in total suspensions when comparing the 2010-2011 data to the 2009-2010 suspensions
results of year 21
Results of Year 2
  • There were 26,385 fewer suspensions in MPS during the 2010-2011 school year compared to the 2009-2010 school year.
  • The district recovered the following number of days from the previous school year:
    • 293 teacher days lost to writing referrals for suspensions
    • 2,472 administrator days lost to issuing suspensions
    • 2,827 student days lost to the process of being suspended and 37,487 days lost serving suspensions for a total of 40,317 student days.
timeline of pbis implementation8
Timeline of PBIS Implementation

August 2009:

Office Referral Form

September 2011:

PBIS Across the District

March 2009:

In-Depth Presentation

February 2010:

Cohort 2/ Tier 1

June 2011:

Staff Cuts

January 2008:

Research Begins

May 2009:

PBIS Portal

Page

September 2010:

Cohort 1/ Tier 1 & 2

November 2008:

Planning Begins

2008

2009

2010

2011

August 2008:

Presentation to Principals

August 2009:

Coaches Hired

September 2010 :

Cohort 2/ Tier 1

November 2009:

Supervisors Hired

February 2011:

State Budget

February 2009:

Media Site

May 2011:

Cohort 3/ Tier 1

May 2009:

Cohort 1/ Tier 1

January 2010:

Media Site and Newsletter

year 3 goals
Year 3 Goals
  • Include PBIS in Board Policy for MPS (DONE)
  • Begin Tier 3 in Cohort 1 Schools
  • Improve documentation of meetings
  • Complete Tier 2 training to all of Cohort 2 and Cohort 3
  • Increase the use of the progress monitoring system for Tier 2 interventions
  • Special training for clinicians
  • Develop video modules for in-school PD (started)
  • Support the entire district with 2 Supervisors and 6 External Coaches (started)
lessons learned
Lessons Learned
  • Be strategic
  • Like implementing PBIS in a school, it is important to take the time to plan in the beginning
  • Learn from others
  • Stay true to the training and the tools
  • Keep it simple and organized
  • Share the success stories and results early
contact information
Contact Information
  • Contact information:

John Riley Hill, Ph.D.

Milwaukee Public Schools

Office of Family Services

414-475-8666

hilljr@milwaukee.k12.wi.us

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