1 / 15

Innovative Approaches to Offsite Monitoring and TA Provision Greta Colombi, NDTAC

Innovative Approaches to Offsite Monitoring and TA Provision Greta Colombi, NDTAC. Monitoring Challenges. Onsite monitoring reviews tend to be short and infrequent. Staff turnover tends to be high. Title I, Part D, requirements can be challenging to understand.

finian
Download Presentation

Innovative Approaches to Offsite Monitoring and TA Provision Greta Colombi, NDTAC

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Innovative Approaches to Offsite Monitoring and TA Provision Greta Colombi, NDTAC

  2. Monitoring Challenges • Onsite monitoring reviews tend to be short and infrequent. • Staff turnover tends to be high. • Title I, Part D, requirements can be challenging to understand. • Offsite monitoring is often necessary but can be challenging without effective communication and tools that help to • Coordinate the receipt of appropriate materials • Coordinate between your team of reviewers • Address issues as they arise

  3. Agenda • Discuss ways to conduct offsite monitoring • Review innovative tools you can use to improve the monitoring experience, including when providing technical assistance (TA) • Do activity

  4. Outcomes • Consider ways you could either begin or improve your offsite monitoring process • Become familiar with innovative tools you could use for offsite monitoring and providing TA between reviews

  5. Conducting Offsite Monitoring • Two primary methods • Desktop monitoring • State education agency (SEA) requests information/ data, subgrantees submit, and SEA determines compliance • Self assessment • Subgrantees complete and inform SEAs of compliance

  6. Offsite Monitoring Process • Set offsite monitoring schedule • Develop tools/protocols • Gather information/data • Review information/data • Respond to information/data provided

  7. 1. Set Offsite Monitoring Schedule • In light of onsite monitoring schedule, how often do you need to conduct offsite monitoring? • What method(s) do you plan on using and when?

  8. 2. Determine What Information/Data To Collect • What requirements do you wish to review? • Is there anything else you would like to know? • Do you have questions based on your review of their data and onsite monitoring results? • Are there broader issues that you wish to investigate?

  9. 3. Collect Information/Data • What tools could you use? • Forms • Checklists • What vehicles could you use? • E-mail • Online system • Web-based survey • State system • Video/phone conference • Other

  10. 4. Review Information/Data • How will you analyze the information/data? • Identify problematic patterns • Identify good examples that can be shared • How will you review the information/ data? • Confirm receipt • Confirm completeness • Confirm quality

  11. 5. Respond to Submitted Information/Data • How will you respond to identified findings? • SEA writes official response/corrective action plan. • Subgrantee submits plan to address areas of noncompliance. • How will you respond to findings and other identified issues? • Develop a tiered TA approach based on analyses of results • Tier 1: TA for all • Tier 2: TA for some • Tier 3: TA for a few

  12. Innovative Communication Tools • Blogs • Wikis • Document-sharing applications • Collaborative applications • Online forum • Podcasts • Social bookmarking • Social networks • Learning management systems • Webinars

  13. Example of Creative Solution • Document sharing can be used to coordinate monitoring work among your SEA team of reviewers. • Google Docs in Plain English-sharing files http://video.google.com/videoplay?docid=5270543939540408357#

  14. Training Options • Face-to-face training • Webinars • Self-directed courses • Facilitated online course

  15. Activity • In pairs, discuss what innovative tools and strategies can be used by each offsite monitoring step (does not have to be in handout) • Report out (each pair is assigned to a step)

More Related