Department of Field Support Logistics Support Division (LSD) Briefing to

1. Department of Field Support Logistics Support Division (LSD) Briefing to the Military and Police Advisers to Permanent Missions Xavier Devaulx de ChambordChief OSS/LSD/DFS14 Apr 2011

2. Table of Content • LSD; Organization and Functions, Xavier • Mission Life Cycle, Xavier • Planning Process & Roles of TCCs/PCCs, Xavier • COE & Claims, Ken Cross • Strategic Deployment & Letter Of Assist (LOA), James Smith • Aviation Safety, Nestor Rodriguez • Command & Control Policy of Military Enabling Units, Xavier

3. LSD Organizational Structure Logistics Support Division Mr. Nabeel Arif Operational Support Service (OSS) Mr. Xavier devaulx de Chambord Specialist Support Service (SSS) Ms. Melva Crouch Transport & Movements Service (TMS) Mr. Rakesh Malik Engineering Section Air Transport Section Strategic Deployment Stocks Unit Supply Section Surface Transport Section Aviation Safety Section Cartographic Section Property Mgmt & COE Section Movement Control Section Logistics Operations Section Medical Services Section

4. LSD Mission Statement The Logistics Support Division (LSD) is to provide timely and effective logistics support to field missions to enable them to achieve satisfactory results in meeting mandated objectives.

5. Minimizing Mission’s Environmental Impact Throughout the Mission’s life cycle, LSD provides guidance to implement good environmental management, especially on: • Water • Wastewater • Waste, including hazardous waste • Energy, including reduction of fuel usage So as toprevent potential health, safety and security hazards of UN personnel and surrounding communities, and to improve operational and cost efficiency of the Mission and its public perception.

6. Logistics Support Division’s Services Operational Support Service (OSS) • Act as LSD Focal point for cross cutting issues for missions • Provide logistics coordination and planning for DPKO and DPA missions during their life cycle • Contribute logistics inputs in MOU negotiations (in coordination with FBFD) • Perform verification function through PDVs (in coordination with OMA) • Develop Mission Support Concept/Plan for startup missions. • Develop Material Support Plan (expanding/new missions) and Assets Disposal Plan (downsizing/liquidating missions) • Arrange and deliver Strategic Deployment Stocks (SDS) • Provide aviation safety related policy and monitor its implementation

7. Logistics Support Division’s Services Transport and Movement Services (TMS) • Provision of Strategic Movement of Assets and Personnel • Provision of Ground Transportation: - Vehicles - Specialized equipment with ancillary services • Provision of Air Transportation, including: • Air assets • Airfield and Aviation Ground support services, • Aviation Compliance and Quality Assurance • Planning and executing training courses, workshops and seminars

8. Logistics Support Division’s Services Specialists Support Services (SSS) • Provision of Rations, Fuel, and other supplies • Provision of Engineering services • Advice on environmental protection initiatives • Provision of medical support services and supplies • Provision of GIS and cartographic services • Management of UNOE/COE, and procedural advice on Property Management • Reporting on the performance of troop/police contributing countries as agreed in MOUs

9. Mission Life Cycle and Supply Chain Integrated Mission Planning Security Council Mandate Start up • HQ: • SDS, Personnel, Planning, Central Procurement Peacekeeping Operation • Mission: • Personnel, • Planning, • Local Procurement Sustainment • HQ and Mission: • Personnel, • Asset disposal plan Liquidation

10. Planning Process • Force Requirement based on SCR/SG’s Report: OMA + Pol Div LSD + IOT • Collect, collate and analyze logistics info and quantitative data (from TAM, DPKO partners): LSD and ICTD • Develop Logistics Planning Assumptions with guidance to Technical Sections and ICTD: LSD • Mission Support Plan:LSD IOT + OMA +Mission • Mission Deployment Plan:LSD +OMA+ PolDiv + IOT • Material Resources Plan:LSD

11. Roles of TCCs/PCCs • MOU negotiations and agreement: Military and Police representation • Ensure no deviation (shortfalls) from MOUs on major equipment, self sustainment and services • Pre-deployment visit: Milads and Polads participation • Provision of support: full self- sustainment, major equipment, and special equipment/services (example: drilling rigs, hydro-geological services) • Full time serviceability of COE/major equipment • Reconnaissance visits to field in coordination with DFS

12. MOU/COE and Claims • MOU establish the major equipment to be provided by TCC/PCC and responsibilities for the provision of self-sustainment services to deployed contingents. MOU are legally binding documents but may be renegotiated, as required, at the request of the UN or the TCC/PCC. • LOGOPS, in consultation with LSD technical sections, represents LSD at MOU negotiations, focusing on logistic support arrangements particularly self-sustainment and ‘initial provisioning’ requirements. • COE Unit/SSS/LSD provides advice to HQ elements, field missions and Permanent Mission representatives on the LSD related policy and procedures applicable to the ‘COE System’. The HQ COE Unit provides guidance, monitoring and oversight of the implementation, in the field, of the COE inspection and verification reporting (VR) system. • VR are submitted quarterly and are based on physical inspections and monthly self reporting by contingents. • Compliance with the terms of the MOU. • Principle of ‘Reasonability’ is followed. • Contingent Commander to sign VR. • VR serve two functions – Financial and Operational Reporting.

13. Claims • VR, in themselves, constitute the ‘claim’ for reimbursement for major equipment and self sustainment. Monthly Troop Strength Reports constitute the claim for ‘standard troop costs’. TCC/PCC do not need to submit separate claims for these aspects. However, COE inspection assessments and the subsequent VR can be challenged, in the field by contingent commanders and by TCC/PCC through their Permanent Missions. MCMS is the first Point of Contact. • Other Claims. There are different procedures for other types of claims and MCMS is the first point of contact for details. However, all claims are reliant for speedy settlement on the submission of adequate documentation by TCC/PCC. • Initial Provisioning – ensure quantities are reported and verified by the UN on deployment. • Operational Ammunition Expenditure Certificates (OAEC) – After Action/Incident Reports, quantities and types expended. • Expired ammunition – ‘reasonable’ life expectancy on deployment – discuss at PDV and at MOU negotiation. • LOAs, goods and services including consumables used with major equipment, i.e. well drilling rigs (pending COE Working Group) • Death and Disability • LSD involvement in Claims is primarily, in the field, to verify quantities and incidents giving rise to the Claim and, at HQ, to determine if the costs claimed are ‘reasonable’.

14. Movement Control Strategic movements & LOAs 2011

15. What is Movement Control? (UN Definition) Movement Control(MOVCON) is defined as the planning, routing, scheduling and control of personnel and freight movements over lines of communication. It also refers to the organization responsible for these functions, whether at UN Headquarters, regional level, mission level or within the member states’ national and/or military organizations. Strategic Movementis the movement of personnel and/or their equipment between their home country’s national mounting base and/or their sea and airports of embarkation, and the UN mission area of operations (AO). Tactical (Mission Level) Movementis the movement of personnel and/or their equipment from major points of entry (i.e. air and sea ports) to destinations within a UN mission area of operations (AO). Mission level movement control sections are responsible for organizing and executing intra-mission (and limited inter-mission) movement control of personnel and equipment. 15

16. Strategic vs Mission Movement Control Entebbe Indonesian Battalion Deployment to Bunia, DRC Bunia Indonesia 16

17. Strategic vs Mission Movement Control UN 17

18. Planning and Contracting Process FGS Notification MCS sends introductory fax with planning package to TCC/PCC: Cargo Load List Templates DG Load List and Information Readiness to Move Confirmation Planned Deployment Concept (Adv Party, Main Body, etc.) General Movement Guidelines and Unit Responsibilities Load lists returned by TCC/PCC Commercial Movement or Letter of Assist (LOA) Requisition for Commercial Services is raised to obligate funds MCS works with Procurement Service (PS) to issue a Request for Proposal (RFP) to the commercial market for the movement Commercial Proposals are received and a technical/operational evaluation is conducted by the MCS. A commercial evaluation is concurrently conducted by the PS.

19. Planning and Contracting Process If required, contract is heard and approved by the Headquarters Committee on Contracts (HCC) before contract is awarded Contract Award Coordination between MCS, TCC/PCC and Contractor to arrange for loading of cargo (Pre-carriage may or may not be involved) Mov Con specialist may be deployed for loading of cargo Shipment of Cargo Reception of Cargo in the mission area (On-carriage may or may not be involved) Mission Mov Con staff send Movement Completion Report (MCR) and the contractor is paid Process is repeated for all elements of the deploying force (i.e. Adv Party, Main Body, etc)

20. Letters of Assist (TCC/PCC) Process is very similar to commercial contract, however, market survey is conducted instead of RFP No formal evaluation of TCC/PCC proposal is conducted “Contract” is signed with the TCC/PCC for provision of service Require more lead time for approvals process Chief MCS is Chairman of the LOA Working Group and recently submitted to the ASG DM and ASG DFS a summary of the proposed actions of the WG. Once approved, the WG plans to prepare a short SOP on LOAs

21. UN FORCE LINK Online Strategic Movements and Force Generation Knowledge Center http://cc.unlb.org 21

22. DFS Aviation Safety Section DFS Aviation Safety Organigram DFS Aviation Safety Section - Main Responsibilities Mission Aviation Safety Unit – Main Responsibilities Military Aviation Units and Aviation safety References Department of Field Support - Logistics Support Division

23. Organigram UNHQ AVIATION SAFETY REGIONAL OFFICE(S) MISSION MISSION MISSION MISSION MISSION UNLB WEST AFRICA OTHERS ?

24. DFS Aviation Safety Main Responsibilities • Providing advise to Senior Management on aviation safety matters • Development of Aviation Safety related Policy, Guidelines and Procedures • Provision of regular oversight of missions with air assets • Provision of technical support and advice to aviation safety staff in the field • Represent DFS in accident investigations

25. Mission Aviation Safety Main Responsibilities - Providing advice to Mission Senior Management - Ensuring policies, guidelines and procedures are implemented and adhered to - Implementing the Mission Aviation Safety Programme • Establishing and maintaining a Safety Reporting System • Investigation of hazards and occurrences • Risk Management • Risk Assessment Indicators • Preparing, exercising and updating the Aviation Emergency Response Plan • Conducting regular Aviation Safety Council Meetings • Developing and implementing a regular briefing and training programme • Dissemination and sharing of aviation safety information

26. Military Aviation Units and Aviation Safety • LOA– Clearly sates that “The Government of the Troop Contributing country is solely responsible for the safety airworthiness of the aircraft” • Explicit Provisions indicate - when there are discrepancies between the rules and regulations from different countries, the most restrictive provision applies

27. Military Aviation Units and Aviation Safety cont. • Military aircraft – are subject to inspection by mission aviation safety and technical compliance officers upon arrival. Inspection is to verify compliance with the terms of the LOA. • Military Aviation Safety Officers or appointed representative – work closely with the Mission Aviation Safety Officers and are active members of the Mission Aviation Safety Council.

28. Military Aviation Units and Aviation Safety cont. • Military Aviation Safety Units/Contingents– while in the mission area are required to comply with the provisions of the Missions’ Aviation Safety Programme related to compliance with the airspace management of the Host Country, reporting of occurrences and observed hazards, exchange of safety information, etc

29. DFS Aviation Safety Section references • ICAO Annexes • UN AVSTADS for Humanitarian and Peacekeeping Operations • DPKO/DFS Aviation Safety Policy • DPKO/DFS Aviation Safety Manual • DPKO/DFS Aviation Manual

30. Command & Control Policy of Military Enabling Units

31. POLICY, PURPOSE & RATIONALE Policy: “Authority, Command and Control in United Nations Peacekeeping Operations” Effective 15 February 2008. Purpose: Clarify command and control of uniformed personnel in UN PK operations. Rationale: Increase more effective integration and greater cohesiveness among all mission components through clear command and control arrangements.

32. HIERARCHY and RESPONSIBILITY Security Council Secretary General STRATEGIC UN Secretariat Head of Mission Mission Headquarters & Mission Leadership Team OPERATIONAL UNCT DMS/CMS (incl. ISS) HOMC HOPC Logistics Units TACTICAL Military Units Police Units Regional Offices

33. OPERATIONAL and TACTICAL • DMS/CMS: • Exercises authority & • responsibility through the CISS. • CISS: • Integration of military & civilian • logistical support assets and elements. • Operational tasking of military enabling units, i.e. medical, signal, logistics, construction engineering, etc. • Assisted by DCISS, seconded from TCC with secondary reporting line to HOMC. • HOMC: • Tasking authority for combat capability, i.e. combat engineers and combat helicopters. DMS/CMS (incl. ISS) HOMC HOPC Logistics Units Military Units Police Units Regional Offices

34. INTEGRATION & COORDINATION Integration & Coordination Structures: Mission Leadership Team COE/MOU Management Review Board Security Management Team Integrated Mission Planning Joint Operations Centre Joint Mission Analysis Centre Joint Logistics Operations Centre Coordination mechanisms at tactical level. The above are not command and control structures.

35. INTEGRATION & COORDINATION Mission Leadership Team: Integrated executive advisory forum Oversees integrated strategy development and planning Integrated Mission Plan: Mission plan essential for management and integration of mission Priority tasks and milestones COE/MOU Management Review Board: - Integrated Senior Management board led by CMS/DMS

36. INTEGRATION & COORDINATION Joint Logistics Operations Centre : Functional interface for ISS with the rest of the mission Oversees and manages routine receipt, analysis, and tasking of mission logistics support DMS/CMS, CISS, and JLOC in consultation with MLT regularly review prioritization of mission support effort Joint Operations Centre: Monitors situation and operational reports Close proximity of JOC & JLOC promotes effective mission planning and operations management.

37. INTEGRATION & COORDINATION Advantages to Integration and Coordination mechanisms: All mission logistics capabilities, in-house and commercial, efficiently and effectively utilized through operational tasking in one place (CISS) in accordance with agreed priorities and measured against agreed milestones.

38. LSD Contact Information • Mr. Nabeel Arif, Director LSD: 212-963-4881 (Arifn@un.org) • Assisting the Director: Mr. Stephen Moore, 212-963-1024 (moores@un.org) • Chief OSS:Mr. Xavier Devaulx de Chambord, 917-367-9695 (DevaulxdeChambord@un.org) • Chief SSS: Ms. Melva Crouch, 212-963-1568 (Crouchm@un.org) • Chief TMS: Mr. Rakesh Malik, 212-963-1215 (Malik1@un.org)