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ACES PRESIDENTIAL CONFERENCE Public Services Village - The Business Case. Lis Carter 14 September 2006. Contents. The PSV Business Case - why have one? The PSV Business Case - what was it? The PSV Business Case - how effective was it? Tips for Future Business Cases.

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Aces presidential conference public services village the business case

ACES PRESIDENTIAL CONFERENCEPublic Services Village - The Business Case

Lis Carter 14 September2006


Contents
Contents

  • The PSV Business Case - why have one?

  • The PSV Business Case - what was it?

  • The PSV Business Case - how effective was it?

  • Tips for Future Business Cases



Psv business case why have one
PSV Business Case - Why Have One?

  • Feasibility Study (2003) for co-location of 6 public services onto shared development at Bury St Edmunds

  • Outline Business Case required to test and prove the case for St Edmundsbury BC and Suffolk CC rationalising and re-locating office accommodation onto shared Public Services Village



Psv business case why have one1
PSV Business Case - Why Have One?

Business Case to investigate whether the PSV would:

  • improve service delivery

  • support the LA’s other programmes and projects

  • enable wider public services’ partner occupation in the future

  • be affordable and sustainable

  • be prudent

  • represent value for money

  • meet with acceptable levels of risk

  • satisfy planning requirements

  • be achievable and deliverable

  • meet with OGC Gateway Review requirements



Aces presidential conference public services village the business case

Project Management Framework

Client

Core Team

GVA Grimley

Core Team

Elected Members

Project Control

Project Control

Project Board/

Steering Group

Project Director

Assurance

Project

Manager

and team

Project

Manager

and team

Project Management

Project Management

Workstream

Workstream

Workstream

Planning,

Development &

Regeneration

Transport

Consultant

WSP

Masterplanners

Architects

ttsp

Information & Advice

Information & Advice

Project Management Framework


Project approach
Project Approach

  • Collaborative consultant/client approach

  • Clear project management

  • Series of 7 seminars

  • LA workstreams


Business case contents
Business Case Contents

  • Strategic case

    • fit with corporate and service delivery objectives

    • requirements for service delivery improvements

    • establish strategic objectives and scope of project

  • Customer case

    • customer and stakeholder requirements - benefits and dis-benefits


Business case contents1
Business Case Contents

  • Planning case

    • sequential testing of 5 sites

    • masterplan

    • consideration of planning issues

    • transport / traffic analysis

    • environmental impact of scheme

  • Economic case - affordability

    • HM treasury 25 year life cycle cash flow analysis

    • affordability objectives

    • funding approaches

    • cashflow

  • Overall value for money assessment

    • overall value for money - criteria based assessment


Business case contents2
Business Case Contents

  • Commercial case

    • range of procurement options

    • commercial market issues

    • practical deliverability

    • risk

  • Project Management case

    • future project management

    • resources requirements

    • timescales



Psv business case how effective
PSV Business Case - How Effective?

  • Very effective - challenging, testing, revealing, informative

  • Systematic and comprehensive information collection, analysis and reporting

  • Productive and constructive

  • Highly collaborative - instrumental in development of future partnership

  • Strong sense of ownership and accountability

  • Effective and timely decision making

  • Excellent audit trail

  • Passed Gateway Review 1: Business Justification


Psv business case how effective1
PSV Business Case - How Effective?

Key Business Case Findings:

  • PSV Business Case rigorously tested, justified and positive for both LA’s

  • Compared with status quo PSV represents

    • best value for money solution

    • annual efficiencies and revenue savings

    • negligible or no impact on council tax



Tips for future business cases1
Tips For Future Business Cases

  • Clarity and consensus about business case scope, purpose and requirements

  • Ownership, commitment and support at senior executive and operational levels

  • Business Case approach and outputs to match with client and project needs

  • Strong and appropriate project management

  • Communication and collaboration

  • Dedicated resource support

  • Open and flexible minds


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