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Build a Better Bid. Communications Media Managers Assoc: Chris Miller (IMF) Dave Leonard (World Bank) Victor Romero (US Census Bureau). Agenda / Topics. Establishing a funding lifecycle (Miller) Funding and bid preparation for specifications-based contracts (Leonard)

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build a better bid

Build a Better Bid

Communications Media Managers Assoc:

Chris Miller (IMF)

Dave Leonard (World Bank)

Victor Romero (US Census Bureau)

agenda topics
Agenda / Topics
  • Establishing a funding lifecycle (Miller)
  • Funding and bid preparation for specifications-based contracts (Leonard)
  • Performance-based contracting (Romero)
funding av it
Funding “AV/IT”
  • My approach reflects a combination of
    • “Newcomer” to this field
    • Explicit IT background
  • My approach:
    • Establish an equipment lifecycle
    • Build a collaboration and communication message
    • Emphasize “self-serve” or “assisted-serve” facilities
  • Calling it “AV/IT” is part of the message
lifecycle upgrades it vs av
Lifecycle upgrades:IT vs AV
  • IT lifecycle upgrades
    • Assumed (thus, well-funded)
    • Centrally-controlled (coordinated)
  • AV upgrades, in contrast
    • May ultimately be the responsibility of Facilities group (as piece of larger project)
    • May happen piecemeal (due to urgency) by AV service group and/or IT group
establishing funding for lifecycle upgrades
Establishing funding for lifecycle upgrades
  • Survey facilities in detail to create inventory
  • Establish lifecycle for each type of equipment
    • Technology lifecycle
    • Product support lifecycle
  • We further developed a funding “roadmap” by
    • Collaborating with hospitality/meeting services group to prioritize the services provided in each facility
    • Collaborating with facilities group to see what their capital improvement program would cover
    • We (AV/IT group) are driving the rest
the av it message
The AV/IT message
  • We talk about these “AV Services”
    • Presentation & Display
    • Sound Reinforcement
    • Video-conferencing
    • Video Capture and Encoding
    • Simultaneous Interpretation
  • But what we are really doing is improving collaboration and communication
    • IT: SharePoint and Office Communicator
    • AV/IT: Winterms and Three-tiered Video-conferencing
focusing on av it efficiencies
Focusing on AV/IT Efficiencies
  • Making the case:
    • Equipment lifecycle as a driver
    • Collaboration and communication as a theme
  • Do either of these help with a cost-benefit analysis?
  • May be easier and more effective to focus on
    • How new solutions will use manpower more efficiently
      • “Assisted-serve” and/or “Self-serve” facilities
    • Good usage reporting
  • Trendline: more people using more services with less help from the services group
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