Build a better bid
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Build a Better Bid. Communications Media Managers Assoc: Chris Miller (IMF) Dave Leonard (World Bank) Victor Romero (US Census Bureau). Agenda / Topics. Establishing a funding lifecycle (Miller) Funding and bid preparation for specifications-based contracts (Leonard)

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Build a better bid

Build a Better Bid

Communications Media Managers Assoc:

Chris Miller (IMF)

Dave Leonard (World Bank)

Victor Romero (US Census Bureau)


Agenda topics

Agenda / Topics

  • Establishing a funding lifecycle (Miller)

  • Funding and bid preparation for specifications-based contracts (Leonard)

  • Performance-based contracting (Romero)


Funding av it

Funding “AV/IT”

  • My approach reflects a combination of

    • “Newcomer” to this field

    • Explicit IT background

  • My approach:

    • Establish an equipment lifecycle

    • Build a collaboration and communication message

    • Emphasize “self-serve” or “assisted-serve” facilities

  • Calling it “AV/IT” is part of the message


Lifecycle upgrades it vs av

Lifecycle upgrades:IT vs AV

  • IT lifecycle upgrades

    • Assumed (thus, well-funded)

    • Centrally-controlled (coordinated)

  • AV upgrades, in contrast

    • May ultimately be the responsibility of Facilities group (as piece of larger project)

    • May happen piecemeal (due to urgency) by AV service group and/or IT group


Establishing funding for lifecycle upgrades

Establishing funding for lifecycle upgrades

  • Survey facilities in detail to create inventory

  • Establish lifecycle for each type of equipment

    • Technology lifecycle

    • Product support lifecycle

  • We further developed a funding “roadmap” by

    • Collaborating with hospitality/meeting services group to prioritize the services provided in each facility

    • Collaborating with facilities group to see what their capital improvement program would cover

    • We (AV/IT group) are driving the rest


The av it message

The AV/IT message

  • We talk about these “AV Services”

    • Presentation & Display

    • Sound Reinforcement

    • Video-conferencing

    • Video Capture and Encoding

    • Simultaneous Interpretation

  • But what we are really doing is improving collaboration and communication

    • IT: SharePoint and Office Communicator

    • AV/IT: Winterms and Three-tiered Video-conferencing


Focusing on av it efficiencies

Focusing on AV/IT Efficiencies

  • Making the case:

    • Equipment lifecycle as a driver

    • Collaboration and communication as a theme

  • Do either of these help with a cost-benefit analysis?

  • May be easier and more effective to focus on

    • How new solutions will use manpower more efficiently

      • “Assisted-serve” and/or “Self-serve” facilities

    • Good usage reporting

  • Trendline: more people using more services with less help from the services group


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