1 / 19

Collaborative Approaches

Collaborative Approaches. Emergency Preparedness Fleet Management. Inter-Agency Emergency Preparedness Working Group (East & Central Africa). Catholic Relief Services CARE International Concern Universal I R C MERLIN MSF – LCN Save the Children UK Tròcaire Oxfam GB

fcooley
Download Presentation

Collaborative Approaches

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Collaborative Approaches Emergency Preparedness Fleet Management

  2. Inter-AgencyEmergency Preparedness Working Group(East & Central Africa)

  3. Catholic Relief Services CARE International Concern Universal IRC MERLIN MSF – LCN Save the Children UK Tròcaire Oxfam GB RedR - Engineers for Disaster Relief VSF - Belgium World Vision Intl. International Office for Migration International Federation of Red Cross & Red Crescent Societies UNICEF UNHCR UNDP UN-OCHA UN-WFP UN-Operation Lifeline Sudan Participants

  4. Aims & Objectives • Added value of personal contact and thus better knowledge of partner organisations; • Improved understanding of: • Joint preparedness capacity and response capability; Training needs; ICT • Technical information sharing. • Opportunities to agree and set standards/specifications • During emergencies there should be better coordination to complement existing structures and avoid ‘reinventing the wheel’.

  5. Sub Working Groups Technical staff collaborate in four sub-working groups: • Supply-Chain Management; • Training; • ICT • Emergency Preparedness.

  6. 1. Supply Chain Management Achievements: • Agreement to share resources: • Relief supplies, human resources / expertise; • Procurement: joint framework agreements (LTAs) • Agreement on common specs for relief items; • Enhancing compatibility of logistics systems • e.g. Vetting of suppliers and service providers; • Developing cross-border contacts to facilitate deployment of stocks and staff;

  7. Supply-chain concerns • Few benchmarks and KPIs for procurement. Limited management information; • Low priority; poor ‘senior-level’ understanding (inefficiencies and wasted resources) • Different degrees of procurement centralization among organizations. • Catalogues – can there be a standard approach?

  8. 2. Joint Training Objectives: • Collaborative, coordinated approach to promote efficient use of funds. • Information sharing on: • Upcoming training events • Effective use of training organisations; • Capacity for Sphere trainings; • Joint concept papers/proposals to donors; (Plan research consultancy to assess training needs and capacity).

  9. 3. ICT Objectives: • Develop means to standardise equipment and software; Now sharing information on: • Experiences with commonly used equipment; • New products and suppliers. • Means to share telecommunication systems: • Pre-positioning of VSAT for emergencies. • Develop / utilise regional databases and web sites. • Family tracing databases etc. for IDPs/Refugees

  10. ICT concerns • Organisations very set in their ways! A reluctance for change (e.g. Software and hardware); • A need to develop industry standards; • Too much talk and not enough action!

  11. 4. Emergency Preparedness Achievements: • Joint contingency planning; • Developing means of using joint assessment teams; • Developing initiatives for information sharing and disaster response coordination; • Research consultancy planned to start end February ‘04 • Sharing information on early warning systems .

  12. Fleet Forum

  13. Global Fleet Forum Established by: • UN World Food Programme • World Vision International • International Federation of the Red Cross

  14. APSO CARE CRS Concern Fritz Institute Global Road Safety Partnership GTZ ICRC IFRC Jacana MSF Belgium, Holland & France NCA Norwegian Red Cross Norwegian Refugee Council OSCE Oxfam GB RedR Swedish Rescue Services Agency Tearfund TPG Transaid UNDP/IAPSO UNDPKO UNHCR UNICEF UNWFP WHO World Vision Intl. Participants

  15. What participants represented • 30 organisations – UN, Intl. NGO. • Fleet of 45,000 vehicles • Spend $800 million per year on operating costs • Procure annually about 6,000 vehicles

  16. Topics discussed • Fleet Management Systems • Training • Security /Road safety • Procurement

  17. Issues What are the best ways that we could collaborate to: • Agree common specs? • Negotiate collectively with suppliers for low prices and fast delivery times? • Negotiate lease agreements? • Share transport resources during a crisis? • Share training capabilities?

  18. Way Forward • Map specs of the key vehicle types - establish set of common ‘aid vehicle’ specifications; • Info on FMS - advice on best systems to use; • Security and road safety - regulations within each organisation? • Map training material and courses -overview of who does what, where? • Establishment of a Forum Web Site and appointment of Fleet Management Information Coordinator.

  19. Overall…. • What lessons can be learned from private sector collaborative approaches? • How can organisational politics and competition be overcome? • What should be the interface with other aid sector consortia?

More Related