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District Grants

Learn the basics of district grants, including guidelines and the step-by-step application process. Find out if you're eligible and how to submit a grant request.

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District Grants

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  1. District Grants February 16, 2019 Mary Bak District Grants Coordinator, 2019-20 Glenview Sunrise Rotary Club

  2. District 6440 District Grant Basics

  3. PLAN: Know the Basics District Grants are Administered by 6440 They can be used anywhere in the World You can submit two District Grant requests, one domestic and one international You must be authorized to apply

  4. Grant Writing Process PLAN APPLY FOLLOW-UP ASK FOR HELP

  5. PLAN: Are You Authorized to Apply? Did you Attend the Grant Management Seminar? Did the Club submit its Memorandum of Understanding? Due March 15,2019 Has your club president-elect entered your club’s Membership, Foundation- Annual Fund-SHARE and EPN Goals for 2019-20 into Rotary Club Central? Has your club filed its Individual Project Report for your 2018-19 District Grant-including the Excess Grant Allocation? (Due June 15, 2019)

  6. PLAN: The Money Your Club’s total District Matching dollars for both District and Global Grants may not exceed the club’s contribution to the Annual Fund - SHARE of The Rotary Foundation from three years ago (e.g., 2019-20 grants are based on 2016-17 contributions to Annual Fund – SHARE).

  7. District Match Calculation for a District Grant Based on Club’s Annual Fund SHARE 2016-17 contribution Your club is eligible for a District Grant equal to 25% of your giving to the Annual Fund for the year 2016-17.  Two qualifiers: • The Rotary Foundation has provided additional funding for District Grants this 2019-20 year. • Your District Grant request can't be for less than $500 or more than $5000.

  8. PLAN: Guidelines Can be either Local or International Need a hands-on component unless: • International in scope • Scholarship • Supports Rotary sanctioned organization Fits The Rotary Foundation Mission

  9. PLAN: Pick your Topic

  10. APPLY: Where to go Go to www.rotary6440.org, LOG IN Click on District and Global Grants under Foundation.

  11. APPLY: Where to go Click on: FILE OR UPDATE APPLICATION FOR 2019-20 DISTRICT GRANTS

  12. APPLYSubmit a Grant Request Click on “Submit a Grant Request”

  13. APPLY: Submit Project Details • On the Details tab, top left corner, Fill out the basic information about your grant • Project Name . Drop down to Sponsoring Club, select YOUR Club, and then YOUR Contact name. • This is just a summary statement about your project-not the complete details.

  14. APPLY: Find Your Grant-View Club Grants Completing the Details sheet does NOT complete the application. After you have saved the Detail sheet, click on VIEW Club Grants in the top Left corner. Once that opens, find your grant that you just entered. Click OPEN, and then Click on the Application tab.

  15. APPLY: Complete Application You do not need to fill out sustainability. Now you will fill out the application. There are multiple sections and all must be filled out with one exception for the grant to be considered completed : General Description Community Assessment & Impact Sustainability- do not need to fill out Cooperating Organizations Implementation Plan- Detail the Hands on Component, Be sure to include contact person details Click on the arrow next to the section name to get moreinformation.

  16. APPLY: General Description

  17. APPLY: Community Assessment & Impact

  18. APPLY: Cooperating Organizations

  19. APPLY: Implementation Plan

  20. APPLY: Complete Budget This includes the money from your club, partnering clubs, and the money you are requesting from the district. Click on “Add a Budget Item” under EXPENSES to add funds that you will spend. Click On “Add Project Financing” under EXPECTED INCOME to add the funding sources- District Grant is one line entry, Club Cash or other contribution is a separate line item. INCOME AND EXPENSES MUST MATCH!!

  21. APPLY: Review All Information

  22. More than Half of the Grants Submitted are Incomplete!!!! Application Tab Not Completed Budget Tab Not Completed – Income and Expenses must be EQUAL No Contact Information Provided Be Sure to Complete the Application

  23. GRANTS DUE JUNE 15, 2019

  24. FOLLOW-UP: Sharing News & Information Emails are automatically generated to the person who submitted the report. The person submitting the report is responsible for forwarding emails to anyone else who needs to know. The system will provide you emails at each stage of the process. Some, like one requesting additional information, will require you to make changes to your application. The email will include the details of the request, but you can also see it in The Activity Log of your grant. If you fail to make those changes or provide the information requested, it is likely your grant application will be rejected. To check on the progress of your District Grant Application, go to the District 6440 Website, go to the District Grants section, click on the “View All Grants” tab and click on your grant. If you click on the “Activity Log” tab you will see the series of communications relating to your District Grant application.

  25. FOLLOW-UP: Individual Project Report If you have NOT FILED YOUR REPORT for your 2018-19 projects, including your Excess Grant allocation project, return to your grant for that year and click on it to submit your Individual Project Report. This is a required report for all District Grant Projects. If you don’t complete the report, you will not be eligible to receive additional grants. If you don’t compete it within two years, we will ask you to return the .money. So, complete this report as soon as your project is complete. UPLOAD ALL RECEIPTS AND EXPENSES TO THE DOCUMENT TAB WITHIN THE GRANT APPLICATION. It is important that you keep receipts and accounting of the funds for District Grant projects for 5 years!!! If you are asked for these details and don’t have them, we’ll want our money back.

  26. Mary Bak District Grants Coordinator, 2019-20 Glenview Sunrise Rotary distgrants@rotary6440.org ASK FOR HELP

  27. Questions?

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