Encouraging Faculty Submissions

1. National Council of University Research Administrators Encouraging Faculty Submissions

2. Presentation Outline • Ball State Introduction & Program Highlights • Southern Illinois University Edwardsville, Introduction & Program Highlights • Best Practices • Audience Participation – Questions & Best Practices from their institutions

3. @ 2014 National Council of University Research Administrators • Sponsored Programs Office, • Ball State University • Justin Miller, Director • Sarah Lee, Proposal Manager • Office of Research & Projects, • Southern University Illinois Edwardsville • Susan Morgan, Associate Dean • Patience GraybillCondellone, Pre-Award Research Administrator, Coordinator of Internal Grant Programs • Teri Gulledge, Pre-Award Research Administrator

4. @ 2014 National Council of University Research Administrators • Ball State University Profile • Founded in 1918. • State-funded institution of public education. • Centralized research administration structure, with separate pre and post-award offices. • SPO Staff: 11 / CGO Staff: 9 • FY13 External Funding: $20.2M from 267 awards. • FY13 Submissions: 532 from 300+ faculty • Strategic Plan Goals: Increase external funding by 125% by FY17 ($32M), the number of submissions by 40% (707), and the number of proposal submissions with a sponsor request > $25,000 (229)

5. Incentive Programs: SUBMIT • The SUBMIT program encourages proposal development and submission, simply for submitting an external proposal. • SUBMIT places funds into a “Research Incentive Account” (RIA) for research and professional-related expenses. • Funds are on a sliding scale from $200-$1,500, based on the sponsor request ($15,000+). • Annual budget: $125,000

6. @ 2014 National Council of University Research Administrators • Incentive Programs: SUBMIT • Examples of Uses: • Travel (popular!) • Course release • Student Wages • Supplies

7. Incentive Program: IDC Recovery • If the funded project budget includes indirect costs, portions of the recovered IDC are returned to the PI, department, and college. • These funds are deposited into the PI’s RIA and specific designated accounts in the name of each department, unit, & college. • Allocation of these funds is made on an annual basis and are based on actual project account expenditures from the previous University fiscal year. • The current model provides 5% to the PI, 10% to the department, and 25% to the college (only if the college exceeds their 4-year average of IDC recovery).

8. Aspire Internal Grants Program • The primary purpose of the Junior Faculty Research & Creative Arts grant program is to provide seed money for discoveries that will lead to further support from external funding agencies. • All awardees are expected to prepare and submit a proposal to an external funding agency that is related to their Aspire proposal at or exceeding the award amount within two years of receiving the Aspire grant. • Awards are for up to $10,000, of which $6,000 may be used for summer salary. • Approximately 15 awards are made per year. Applications are first reviewed by SPO staff and then by the University Research and Creative Arts Committees.

9. Aspire Internal Grants Program • Additional programs for faculty include an “Ad-Hoc” program that provides funding to visit a program officer. • Internal funds have also been utilized on a discretionary basis to fund travel to NSF Day’s, NIH Annual Meeting, etc. • Each of these internal funding mechanisms is purposely geared to developed more competitive external proposals.

10. Advance Proposal Development Program • The Advance Program combines previously separate programs into one comprehensive program, designed to encourage and promote submissions to external sponsors by providing support during the proposal development process. • The goal of program is to increase both the quantity and quality of competitive external grant proposals.  As such, the Advance award supports a PI’s proposal development needs by funding dedicated summer time, AY release time, travel and/or supplies for expenses that will directly impact the development and submission of a competitive external grant proposal. • Awards range from $5,000-$15,000 depending on the amount of sponsor request and type of activity. Approximately 10 awards are made per year.

11. Non-Monetary Incentives • Letters from the Associate Provost for Research are sent to each PI and co-PI recognizing each submitted, funded, and not funded proposal. • An Annual Benefacta reception, recognizing faculty and staff from the previous year engaged in externally funded activity. • SPO publishes an annual Research e-magazine as well as SPO Research Blog posts

12. Southern Illinois University Edwardsville • Founded in 1957 • State-funded institution of public education • Central Office located in the Graduate School with combined pre, post, and compliance: One Stop Shop • 2 FTE Pre-Award, 1 FTE Compliance, 5.5 FTE Post-Award, and 0.5 FTE Associate Dean • FY13 External Funding: $24.8 M from 180 awards • FY13 Submissions: 260 submissions from 188 unique PI & Co-I faculty members (151 T/TT faculty out of 458) • “Key Performance Indicators:” increase T/TT faculty submitting to 38%, increase T/TT faculty on active awards to 27%, increase submissions by 15%, increase active and new awards by 27%

13. Recent Background • Within the last 6 years • Stronger research hires • Increased expectation of scholarship for promotion & tenure • Most are active New Faculty— FY13 External Submissions and Awards • Submissions: of 132 unique PI’s, 63% were Asst. and Assoc. Prof. • Awards: of 120 unique PI’s, 46% were Asst. and Assoc. Prof.

14. 5-Year Trend Data

15. Creating a Cultural Shift: “It takes a village.” Collaboration among administrative units and with faculty Chancellor’s role Investment at Unit Level -submissions mandate -ICR -sharing unit trend data* -Assoc Dean group Faculty Ambassadors/ Mentors Publicity Target Strength Areas -ie., STEM Ed, health areas -finding clusters-targeted institutional RFPs -work with Marketing-magazine-crowdfunding draws in community Innovative/Exciting Approaches* -Crowdfunding-Speed Networking

16. Multifaceted Approach Funding Search Support Target New Faculty -teach-canned searches-indiv. e-mails-seek new sources:crowdfunding* Internal Seed Funding • -orientation-lunch at mid-year • -CAREER www.siue.edu/orp/internalgrants/index.shtml -STEP-CARI and SURCI Networking Recognition -est. faculty at NFO-Speed Networking!*-research center fair-Mentoring -annual reception-First-e’s*-research magazine Outreach/Training -Grant writing with outside speakers-Send PI’s to federal workshops-Professional Development/ Academic Career -Book club*-SIUE Researcher electronic news feed, blog, Twitter, FB, etc.-Online instructional videos*

17. Success Statistics • Internal Programs • STEP FY10 -12: • 121 internal awards ($1,269,700) • 111 external submissions • 33 external awards ($2,305,836) • CARI FY12 (first year): • 2 internal awards ($11,376), 1 external award ($829,979) • Speed Networking • 5 events since Fall 2013 • (at least) 5 new teams formed through this • One group is already working on an external award • Another group is working on an internally funded project

18. Best Practices • Leveraging internal funding • Target New Faculty • Recognition • Training & Development

19. Questions? Comments? Best Practices from your institutions? @ 2014 National Council of University Research Administrators