Ryan White Part A Year 23 Contract Renewals Review. February 14, 2013. Web-Conference Logistics. Due to the large number of participants, phones will be muted during the presentation
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February 14, 2013
Notice of intent distinguishes between the full Maximum Reimbursable Amount (MRA) and a partial commitment (Maximum Authorized Amount, or MAA):
What does this mean?
If you drawdown/spend the MAA amount prior to the June or July month reports, any excess drawdown/expenditures will not be reimbursed until the RW awards are received; reimbursement is capped at the MAA.
What is included?
Staff Orientation and Training
Client Satisfaction Survey
Emergency Closure Notification
Other Service Category Specific Changes
Program income includes:
Note: It is the responsibility of all Ryan White programs to facilitate enrollment in applicable insurance programs for all uninsured clients. Applicable insurance programs may include Medicaid, Medicare, ADAP and ADAP Plus and New York State Family Health Plus.
Program income requires contractors to be able to:
All references to requirements related to obtaining, documenting, and reporting PCSM are removed from within the Schedule A: Scope of Services and replaced by Schedule A: Primary Care Status Measures Addendum.
Renewal Documents – Appendices A,B,C,D
Appendix B: Program Information Summary
Appendix A: Arrangements for Comprehensive HIV Services
Appendix C: Target Neighborhoods
Appendix D: Target Client Demographics
This provides information on the clients targeted by your contract. Information includes age, gender, race/ethnicity, and other population characteristics. Target percentages are reported as percentages of your total population served by this contract.
•Appendix D has a new format for Year 23.
•Please update this Appendix with the most current contract information.
•Should be best-estimate of target population for Year 23; may be based on previous year’s projections or actuals.
•Limited client demographic information can be found in eSHARE in the ‘Client Level Enrollment Report’ and the ‘Payment Data Extract’. Both reports can be found under the ‘Canned Report’ menu in eSHARE. Guides detailing the use of the reports can be found in the ‘Resources’ section on the eSHARE landing page.
Service Target Grids
Schedule F: Service Level Analysis (Performance-based only)
Service Site Locations Workbook/ Appendix G.1: Service Site Location
Prior to completing Appendix G.1:
Note: Edit service site names in eSHARE as needed and ensure staff from all contracts are aware if there are any changes regarding which sites to select when assigning to contracts and entering services.
Appendix G.2: Services by Service Site
Food Related Space Costs as Program (Food and Nutrition Programs only)
Note: HRSA’s approval process is likely to take several weeks so you are advised to keep this in mind when planning for purchases that meet the $25,000 threshold.
Equipment Request Forms must be used and are available on the Public Health Solutions website
The use of Ryan White Part A funds for client incentives in the form of gift cards must be submitted to HRSA for approval.