NHSN Reporting for Laboratory-identified
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NHSN Reporting for Laboratory-identified Clostridium difficile Infection (CDI) and Methicillin-resistant Staphylococcus aureus (MRSA) (Bacteremia). Presentation to: Georgia Hospital Association Presented by: Jeanne Negley, MBA, Healthcare Associated Infection Coordinator

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Presentation to georgia hospital association

NHSN Reporting for Laboratory-identified Clostridiumdifficile Infection (CDI) and Methicillin-resistant Staphylococcus aureus (MRSA) (Bacteremia)

Presentation to: Georgia Hospital Association

Presented by: Jeanne Negley, MBA,Healthcare Associated Infection Coordinator

Date: November 15, 2012


Purpose of mdro and cdi lab id event reporting

Purpose of MDRO and CDI Lab ID Event Reporting

  • To calculate proxy measures of MDRO and CDI events, exposures, and healthcare acquisition.

  • Provide a monitoring method that enables a facility to rely almost exclusively on data obtained from the laboratory.

  • Also provide a mechanism for facilities to report and analyze MDRO and CDI data to inform infection control staff of impact of targeted prevention efforts.


Cms reporting requirements

CMS Reporting Requirements

  • Laboratory-Identified (Lab-ID) MRSA (bacteremia) and CDI in NHSN

    • Begins January 2013 for Inpatient Quality Reporting Program for hospitals

    • Overall Facility-Wide Inpatient (LabID, Method C)

  • Laboratory-Identified (Lab-ID) module

  • Not an infection event surveillance module

  • Lab-ID is a laboratory driven surveillance process


Presentation to georgia hospital association

We are not following CDI infection event surveillance module


Lab id mdro cdi reporting references

LAB ID MDRO/CDI Reporting References

NHSN MDRO/CDI Module: http://www.cdc.gov/nhsn/mdro_cdad.html

MDRO/CDI NHSN Protocol: http://www.cdc.gov/nhsn/PDFs/pscManual/12pscMDRO_CDADcurrent.pdf

CDC Location Labels and Location Descriptions: http://www.cdc.gov/nhsn/PDFs/pscManual/15LocationsDescriptions_current.pdf

Table of Instructions: (Make sure you review instructions for Lab ID for MRSA and CDI.) http://www.cdc.gov/nhsn/PDFs/pscManual/14pscForm_Instructions_current.pdf

NHSN definitions can change; consult on-line references.


Reporting forms

Reporting Forms

Enter Online. Hardcopy Paper Forms Available.(http://www.cdc.gov/nhsn/mdro_cdad.html)

  • Monthly Reporting Plan

  • Laboratory-Identified MDRO/CDAD Event Form

    • This is the numerator: one form per LabID event

  • MDRO and CDAD Prevention Process and Outcome Measures Monthly Monitoring Form

    • This is the denominator: Inpatient – total patient days, admissions


Starting with reporting plans and denominators

Starting with Reporting Plans and Denominators

  • Input Monthly Reporting Plans

    • Recommend input for entire year

    • Incorrect /incomplete reporting plans affect reporting to CMS

  • Map all inpatient locations

    • Both Lab ID MRSA (blood only) and CDI (stool) are for entire facility (all locations)


Patient safety monthly reporting plan

Patient Safety Monthly Reporting Plan

Reporting PlanAdd. Input Month and Year.

Scroll down page.


Reporting plan cont

Reporting Plan (Cont.)

1

2

4

5

3

6

Input “FacWideIn” for MRSA.

Check Lab ID Event Blood Specimen Only

Add Row to input CDI plan

Input “FacWideIn” for CDI

Check Lab ID Event All Specimens for CDI

Select “Copy from Previous Month” to input multiple reporting plans.


Summary data requirements

Summary Data Requirements

MRSA Blood Cultures:FacWideIn = Total inpatient admissions and total inpatient days for the month.

CDI:

FacWideIn = Total inpatient admissions and total inpatient days minus admission/pt days accrued in a NICU or well baby nursery.


Mrsa overall facility wide inpatient

MRSA Overall Facility-Wide Inpatient

Patient Days = 2950, Admissions = 300

MICU

Wards

SICU

Pediatric ICU and Wards

Well Baby Nurseries & NICUs

Reference: CDC location list


Cdi overall facility wide inpatient

CDI Overall Facility-Wide Inpatient

Patient Days = 2600, Admissions = 250

MICU

Wards

SICU

Pediatric ICU and Wards

Reference: CDC location list

Exclude well baby nurseries & NICUs. Include maternity patients and newborn readmitted to pediatricunit.

Exclude

Well Baby Nursery& NICU


Locations not included in facility wide inpatient

Locations not included in Facility-Wide Inpatient

  • Outpatient Dialysis

  • Operating Rooms

  • Clinics

  • Outpatient lab results

  • Do NOT include:

  • Emergency Department

  • Observation Units (<24 hour stay)

  • Outpatient Surgery

  • Outpatient Radiology

  • Outpatient Chemotherapy/Infusion Service

ADDITIONAL RULES:

Emergency Department: If ED pt is admitted as inpatient and lab collected same day as admit, you can report result. Applies to any outpatient location.

Observation Bed Patients in Inpatient Setting: These patients are counted as inpatients.


Inputting denominator data 1 of 2

Inputting Denominator Data (1 of 2)

Summary DataAdd. Select “MDRO and CDI Prevention Process and Outcome Measure Monthly Monitoring.

Input denominator data every month; even if you do not have infection events.


Inputting denominator data 2 of 2

Inputting Denominator Data (2 of 2)

For MRSA

For CDI


Mrsa bacteremia events numerator

MRSA Bacteremia Events(Numerator)


Mrsa definitions

MRSA Definitions

  • MRSA: S. aureus testing oxacillin-resistant, cefoxitin resistant, or methicillin-resistant by standard

  • susceptibility testing methods, or by a laboratory test

  • that is FDA-approved for MRSA detection from isolated

  • colonies

  • MRSA Isolate: Specimen obtained for clinical

  • decision making that tests positive for MRSA

  • Active surveillance testing specimens (e.g., nasal screen) do not count as clinical specimens

  • MUST have a method to differentiate clinical vs.

  • surveillance cultures (speak with lab)


Mrsa definitions blood culture only

MRSA Definitions—Blood Culture Only

  • MRSA Blood Isolate LabID Event: All non-duplicate MRSA blood isolates

  • Duplicate MRSA Blood Isolate: MRSA+ blood culture from the same patient and location, following a previous positive MRSA-positive blood culture within the past 2 weeks (14 days)

  • There should be a full 14 days with no MRSA-positive blood culture for the patient and location before another blood isolate LabID event is entered into NHSN for that patient


Identifying a lab id mrsa event

Identifying a Lab ID MRSA Event

(+) MRSA blood culture test result (taken for clinical purposes)

Prior (+) in< 2 weeks?

No

Yes

Lab ID Event

Duplicate MRSA Test

Not a Lab ID Event


Mrsa event example 1 of 3

MRSA Event Example (1 of 3)

As part of the data review, Betty Brown (infection preventionist) identifies new MRSA Lab Events (blood cultures only). For example, Ms. Doe has 5 blood samples reported (+) for MRSA. Applying the 14-day rule, only 3 of the 5 samples will be reported.


Mrsa event example 2 of 3

MRSA Event Example (2 of 3)

Betty proceeds to complete a Lab ID MDRO or CDI event for each of the three unique events.

EventAdd.


Mrsa event example 3 of 3

MRSA Event Example (3 of 3)

Always the same

Always the same

Location = where specimen collected

Auto-fill

If pt. d/c in past 3 months, input yes and d/c date.

Save.


Lab id event cdi numerator

Lab ID Event CDI(Numerator)


Definitions

Definitions

Laboratory-Identified (Lab-ID) CDI event: Any non-duplicate CDI-positive assay on unformed stool.

CDI-positive Lab Assay: Positive lab assay for C. difficile toxin A and/or B, or toxin-producing organism detected from stool culture or other lab means.

Duplicate C. difficile-positive test: CDI-positive assay from same patient within 2 weeks of previous positive assay.


Identifying a lab id cdi event

Identifying a Lab ID CDI Event

(+) C. difficile test result(on unformed stool)

Prior (+) in< 2 weeks?

No

Yes

Lab ID Event

Duplicate C. difficile Test

Not a Lab ID Event


Cdi event example 1 of 3

CDI Event Example (1 of 3)

As part of the data review, Betty Brown identifies new cases of C. diff. Applying the 14-day rule, only the first of the 2 (+) stool specimens will be reported as a LabID event.


Cdi event example 2 of 3

CDI Event Example (2 of 3)

EventAdd

Auto-fill


Cdi event example 3 of 3

CDI Event Example (3 of 3)

Always the same

Always the same

Always the same

Auto-fill

Auto-fill

Location = where specimen collected

Auto-fill

If pt. d/c in past 3 months, input yes and d/c date.

Save.


Lab id event categories

Lab ID Event Categories

You do not have to calculate these rates. NHSN will do this for you!


Labid events categorized through nhsn calculations as

CDI Only

LabID Events Categorized through NHSN Calculations as

  • Incident CDI Assay: new cases (specimen obtained >8 weeks after the most recent LabID Event).

  • Recurrent CDI Assay: CDI LabID Event from specimen obtained > 2 weeks and < 8 weeks after the most recent LabID Event.


Labid events categorized through nhsn calculations as1

LabID Events Categorized through NHSN Calculations as

Healthcare Facility-Onset (HO): LabID Event from specimen collected >3 days after admission to the facility (= on or after day 4)

Discharge

Admission

CO*

HO

2 d

< 4 weeks

4-12 weeks

>12 weeks

CO

CO-HCFA

Indeterminate

* Depending upon whether patient was discharged within previous 4 weeks, CO-HCFA vs. CO (CDI only)

Day 1

Day 4


Labid events categorized through nhsn calculations as2

LabID Events Categorized through NHSN Calculations as

2) Community-Onset (CO): LabID Event from specimen collected from an outpatient or inpatient ≤ 3 days after admission to the facility (Day 1, 2 or 3 with date of admission as Day 1)

Discharge

Admission

CO*

HO

2 d

< 4 weeks

4-12 weeks

>12 weeks

CO

CO-HCFA

Indeterminate

* Depending upon whether patient was discharged within previous 4 weeks, CO-HCFA vs. CO (CDI Only)

Day 1

Day 4


Labid events categorized through nhsn calculations as3

CDI Only

LabID Events Categorized through NHSN Calculations as

3) CO Healthcare Facility-Associated (CO-HCFA): CO LabID Event collected from a patient who was discharged from this facility ≤ 4 weeks prior to stool collection

Discharge

Admission

CO*

HO

2 d

< 4 weeks

4-12 weeks

>12 weeks

CO

CO-HCFA

Indeterminate

* Depending upon whether patient was discharged within previous 4 weeks, CO-HCFA vs. CO

Day 1

Day 4


Facility healthcare facility onset incidence for lab id event

Facility Healthcare Facility-Onset Incidence for Lab ID Event

# of all Incident HO LabID Events per month in the facility

# of patient days for the facility

X 1,000 for MRSAor

X 10,000 for CDI

Note: There are several prevalence and other incident metrics not included in this presentation.


Mrsa blood lab id facwidein risk adjustment variables

MRSA Blood Lab ID FacWideIn Risk Adjustment Variables


Cdi lab id facwidein risk adjustment variables

CDI Lab ID FacWideIn Risk Adjustment Variables


Using electronic surveillance systems 1 of 3

Using Electronic Surveillance Systems (1 of 3)

  • Includes data mining software (MedMined, Safety Surveiller, Theradoc, etc.).

  • Use a positive culture listing; not HAI listing.

  • Emergency Department: may need to designate as “Inpatient & Outpatient” location.

  • Watch for duplicates (within the same month or month to month).

  • Once you retrieve data, you can manually enter into NHSN or prepare to upload electronically.


Validating electronic data 2 of 3

Validating Electronic Data (2 of 3)

  • VALIDATE your Electronic Reporting System

  • Compare your electronic IC system totals for patient days and admissions against alternate source, like a financial report, using NHSN definitions.

  • Does your system count each transfer between units during same admission as a new admission?

  • Does your system count only the Mom or both Mom & Baby (for CDI)?

  • Does your system count a patient as discharged from your facility within the last 3 months if they were in for outpatient Lab work last week, but had no inpatient admission/discharge for over a year?


Validating electronic data 3 of 3

Validating Electronic Data (3 of 3)

  • Before submitting your data:

  • Confirm your Positive Culture List against selected patients for download.

  • If they don’t match, you may need to manually add or delete cases.

  • Verify report is complete and fix any issues found during validation

  • For example, discharged from facility within last 3 months


Faq 1

FAQ (1)

1) What is the most important action to prepare to report Lab-ID MRSA and CDI?

Obtain a listing of MRSA (bacteremia) and CDI from your laboratory. Smaller hospitals that have fewer events can request a list of organisms. This is the best method to know that your data are correct; it is not recommended that you rely on reports to the Infection Prevention team.

Sample Spreadsheet for Lab Line ListDirections to Use Lab Line List


Faq 2

FAQ (2)

2) What if a smaller hospital admits a pt to a larger hospital in the same health system, and this pt has a positive CDI assay from the smaller hospital?

You can report the positive lab if the admission to the new location is on the same day the specimen was collected. This applies to transfers from any other facility or outpatient location.


Faq 3

FAQ (3)

3) If we have a number of admits for each unit, would you count a transfer from one unit to another as an admit?

No. Facility-Wide Inpatient Admission Count: Include any new patients that are assigned to a bed in any inpatient location within the facility at the time of the facility-wide admission count. Qualification as a new patient means that the patient was not present on the previous calendar day at the time of the patient day count. The daily admission counts are summed at the end of the calendar month for a monthly facility-wide inpatient admission count.

http://www.cdc.gov/nhsn/PDFs/PatientDay_SumData_Guide.pdf


Faq 4

FAQ (4)

4) What if I have a patient that completed his stay at my hospital and then a week later as an outpatient had a specimen drawn that was positive for CDI?

We are reporting Lab ID CDI or MRSA for facility-wide inpatient (FacWideIn). Inpatient and outpatient reporting for Lab ID CDI cannot be mixed. Therefore, you do not include outpatient specimens in your reporting for FacWideIn. (You may include this data in your internal reporting system, but do not input into NHSN.)


Faq 5

FAQ (5)

5) When counting patient days and admissions, do we include “observation” patients?

As long as a patient is on an outpatient

observation unit, you would not count the

observation days as patient days. The date of

admission will be the date of admission to an

inpatient unit. However, if an observation patient is

located on an inpatient unit (like a medical ward),

you would count the observation days as patient

days, with the date of admission being the date of

admission to the inpatient unit.


Faq 6

FAQ (6)

6) A patient had a MRSA-positive blood culture

obtained in the ED and was admitted to an inpatient

unit on the same day. How do I report this LabID

event?

If the date of specimen collection in the ED and the date of admission to the inpatient unit are the same calendar date, report the LabID event for the ED and the inpatient unit. If the patient was admitted to the inpatient unit on a later date, you report the event for the ED only.


Faq 7

FAQ (7)

7) My facility has a rehab unit with a different CMS

Certification Number than the rest of the facility.

Should this unit be included in LabID surveillance?

If a unit is considered a part of the facility (not just sharing walls) and there is potential for patient and staff contact across units, the unit should be included in FacWideIN LabID surveillance.


Faq 8

FAQ (8)

8) As a follow-up to the previous question, my facility discharges patients before counting them as new admissions to the rehab unit. If I include rehab

admissions in my monthly FacWideIN summary

data, patients who went from the hospital to the

rehab unit will be counted twice. What should I do?

We don’t want to double-count admissions. If it’s not possible to distinguish between patients who arrived from the facility and those who arrived from elsewhere, exclude rehab admissions in your FacWideIN counts. Continue to include rehab patients in patient-day counts.


Announcement 1

Announcement 1

CDC expects to release version 7.1 of NHSN on February 16, 2013.

New release will include updated protocol (e.g., present on admission, etc.)

We suggest you wait until new release before entering 2013 data.


Announcement 2

Announcement 2

Get Smart About Antibiotics Week (November 12-18, 2012).

Tools for your antibiotic stewardship program: http://www.cdc.gov/getsmart/healthcare/

Get CME/CE on antibiotic stewardship: http://www.cdc.gov/getsmart/healthcare/learn-from-others/CME/antimicrobial-resistance.html#Stewardship


Acknowledgements

Acknowledgements

Matthew Crist, MD, MPH

Georgia Department of Public Health

Brynn Berger, MPH, CICTennessee Department of Public Health

Dawn Sievert, PhD, MS

Centers for Disease Control and PreventionDivision of Healthcare Quality Promotion


Questions

Questions?

Jeanne Negley, MBA

HAI Coordinator

Georgia Department of Public Health

2 Peachtree Street NW, #14-225

Atlanta, GA 30303

Phone: 404-657-2593

Fax: 404-657-7517

Email: [email protected]


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