Electronic file management
This presentation is the property of its rightful owner.
Sponsored Links
1 / 10

Electronic File Management: PowerPoint PPT Presentation


  • 58 Views
  • Uploaded on
  • Presentation posted in: General

Electronic File Management: . Storage & Back Up of Files. Session Outline. Computer basics File Basics File Management Back-up. Computer Basics. System properties Memory vs. storage Desktop and hard drive. Storage: Magnetic, Solid State, Optical. Magnetic, solid state, & optical

Download Presentation

Electronic File Management:

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Electronic file management

Electronic File Management:

Storage & Back Up of Files


Session outline

Session Outline

  • Computer basics

  • File Basics

  • File Management

  • Back-up


Computer basics

Computer Basics

  • System properties

    • Memory vs. storage

    • Desktop and hard drive


Storage magnetic solid state optical

Storage: Magnetic, Solid State, Optical

  • Magnetic, solid state, & optical

    • Affected by electromagnetism

  • Solid state - usb thumb drive, jump drive, memory stick, etc

    • Small – easily lost

  • Optical – CD/DVD

    • Read/write cycles limited


File basics

File Basics

  • File extensions

    • Used to associate file with application

    • e.g - .doc used by Microsoft Word

  • Location on storage device

    • Different than file structure visible to user

    • Deleting file removes pointer to file

  • File type will affect file size

    • Text files are small, video files are large


Kilo mega giga terra

Kilo Mega Giga Terra

  • Bit

    • Fundamental unit of computer file size

  • Byte

    • 8 bits = 1 byte

  • Kilobyte (KB) = 1000 bytes

    • e.g. this PowerPoint file 65KB

  • Megabyte (MB) = 1000 Kilbytes

    • e.g. 1 minute video (220 x 176 pixels) 8MB

  • Gigibyte (GB) = 1000 Megabytes

    • Video from DVD 6GB

  • Terabyte (TB) = 1000 Gigabytes

  • PetabyteExabytZattabyteYottabyte


File management

File Management

  • Decide on one place

    • e.g. My Documents or Documents

  • Create a file structure

    • Folders within folders

  • Decide on a naming convention

    • Be as descriptive as possible

    • Include version/date information

    • ‘Illegal’ characters

      • * < > “ / \ : ? | (Windows)

      • : (Mac)


File management1

File Management

  • Copy/move

  • Re-order files if desired

    • Add ‘a’ or ‘!’ to beginning of file name to force to top

  • Clean up desktop and Clean out unnecessary files regularly

  • Back-up files!!!!!


Finding files

Finding Files

  • Windows

    • Search

  • Mac

    • Spotlight


Back up

Back-up

  • Important files should be backed-up in more than 1 place and in more than 1 medium

    • Other computers, usb memory sticks, CD/DVD, network storage

  • Tape back-up, external hard drive back-up

    • Time Machine

  • Network back-up

    • Picasa, P:drive, NetStorage (mymacewan)


  • Login