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Structure and Responsibility

Structure and Responsibility. EPA Regions 9 & 10 and The Federal Network for Sustainability. Overview. EMS Roles and Responsibilities Documents to Support EMS Structure Performance Reviews Resource Allocation. Structure & Responsibility. ISO 14001 requires:

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Structure and Responsibility

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  1. Structure and Responsibility EPA Regions 9 & 10 and The Federal Network for Sustainability

  2. Overview • EMS Roles and Responsibilities • Documents to Support EMS Structure • Performance Reviews • Resource Allocation

  3. Structure & Responsibility ISO 14001 requires: • facilities to define, document, and communicate organizational roles and responsibilities in an EMS, including an EMS management representative • management to provide appropriate human, physical and financial resources to implement and maintain the EMS

  4. EMS Roles & Responsibilities • Functional experts • Engineers • Contracting officials • Purchasing officials • Energy managers • Technical experts • NEPA • Contractors, concessionaires • EMS Coordinator • EMS Team • Senior manager • Line managers • Personnel specialists • Information management staff

  5. EMS Coordinator • Management representative with defined roles and responsibilities: • ensuring EMS requirements are met • report on performance of the EMS to top management for review and as a basis for improvement

  6. Information to Support EMS Structure • Organizational charts • Position descriptions • Personal development plans • Performance agreements • Performance improvement plans • Environmental management plans • Performance review forms

  7. Performance Reviews • Require accountability for appropriate personnel • Measure individual performance as it contributes to EMS objectives • Include EMS in EMS Coordinator’s and EMS Team’s reviews

  8. Resource Allocation Management must provide sufficient resources to implement the EMS including: • Personnel • Physical resources • Equipment • Training • Financial resources

  9. Incorporate EMS into Organizational Structure • Revise organizational charts to reflect EMS • Modify position descriptions to include EMS responsibilities • Measure EMS performance in performance reviews • Reassign personnel to EMS if necessary • Allocate training and financial resources to EMS

  10. Summary • An EMS should have clearly defined responsibilities for all involved. • Accountability is essential for successful implementation. • The EMS structure helps ensure sufficient resources are provided to implement the EMS.

  11. Exercise 1 Break into groups and identify responsibilities for the following roles: • EMS Coordinator • EMS Team • Senior manager • Line managers • Personnel specialists • Information management staff • Functional experts • Engineers • Contracting Officials • Purchasing officials • Energy managers • Technical experts • NEPA • Contractors, concessionaires

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