Programmes and modules for online selection why should i bother dr jon owen academic registrar
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Programmes and modules for online selection: why should I bother? Dr Jon Owen Academic Registrar. Wednesday 10 th February 2010 http://www3.uwic.ac.uk/English/registry/Pages/home.aspx. Online module directory. information on programmes is stored in CIMIS …

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Programmes and modules for online selection why should i bother dr jon owen academic registrar

Programmes and modules for online selection: why should I bother?Dr Jon OwenAcademic Registrar

Wednesday 10th February 2010

http://www3.uwic.ac.uk/English/registry/Pages/home.aspx


Online module directory
Online module directory

  • information on programmes is stored in CIMIS …

  • … and information on modules is stored in CAMS

  • the online module directory “joins” this information together

  • compulsory and optional modules are identified for each named award

  • so, a module may appear many times if it used by several different named awards (including “pathways”)

  • if a module is “modified”, then the changes are propagated to all programmes in which it is used

  • implications for franchised provision?

  • implications for changing the name of an award?


The schedule for the online module directory
The schedule for the online module directory

  • 15th February:

    • all award titles to be identified

  • 22nd February to 12th March:

    • OMD made live for academic staff to check modules per programme

  • 29th March to 5th April:

    • early indication messages to students

  • 5th April to 14th May:

    • students make initial module selections

    • compulsory modules “selected” automatically for them

    • following this: various reports, information to timetabling

  • 26th August to 15th October:

    • OMD open for final selections by students

    • choices may be moderated by their performance in assessments

    • if not updated, initial selections will be used


What happens if the module selection information is wrong
What happens if the module selection information is wrong?

  • this information is provided to Blackboard

  • so, if the programme doesn’t have the correct modules …

  • … or the student has not selected the modules s/he is attending…

  • … then the student will not be able to access the teaching and learning materials on Blackboard …

  • … or undertake any assessments, either on Blackboard or on paper

  • … and UWIC’s statutory returns and the funding it receives will be compromised

  • provides basis for timetabling: how many students per room


Changing tracks
Changing tracks

  • if a student wishes to change from one named award to another, s/he must consult the Programme Director and complete a “change form”

  • if a student wishes to move from Honours to Ordinary, the same applies: this must be done 3 months before the final examinations

  • if a student wishes to change their initial module selection, s/he has an opportunity immediately following enrolment at the start of the new academic year (via online module selection)

  • if a student wishes to change from a module s/he is studying within two weeks, online module selection is still available


So what could possibly go wrong
So what could possibly go wrong?

  • there is a late validation or modification to a programme which means that information is not available in time

  • the wrong modules are allocated to a programme

  • the student is enrolled on the wrong programme

  • the student doesn’t select the correct amount of credit

  • the student doesn’t select the “correct” credit

  • the student changes his/her mind later

  • pet names for modules and programmes


Further developments
Further developments

  • a single, definitive list of award titles is in preparation, via:

    http://www3.uwic.ac.uk/english/registry/progspec/pages/available.aspx

  • this will drive

    • learning and teaching materials (especially Blackboard)

    • the production of transcripts and certificates

    • the award ceremony programmes

    • schedules of approval events

    • the publication of information about our award titles and their constituent modules

    • information for the new student (and academic information) system

  • a new programme structure is being developed, so that “cognate award titles” are grouped together


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