People First

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People First

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1. People First! Online Review This is the People First Training Course for New Employees.This is the People First Training Course for New Employees.

2. People First Service Center People First Service Center The People First Service Center is available to answer your questions and assist you with the People First system Monday through Friday, from 8:30 A.M. to 5:30 P.M. EST. Have your People First employee ID number ready. Phone toll free 1-866-663-4735. For TTY access: 1-866-221-0269.People First Service Center The People First Service Center is available to answer your questions and assist you with the People First system Monday through Friday, from 8:30 A.M. to 5:30 P.M. EST. Have your People First employee ID number ready. Phone toll free 1-866-663-4735. For TTY access: 1-866-221-0269.

3. Logon to People First Go to: https://peoplefirst.myflorida.com/logon.htm Type your ID in the user ID field. Type your password in the password field. Click LOGON. Logon to People First To logon to the People First system, you must have your 6-digit People First employee user ID number and your 7-digit password, provided by your supervisor or HR department. Go to https://peoplefirst.myflorida.com/logon.htm. Type your ID in the user ID field. Type your password in the password field. Click LOGON.Logon to People First To logon to the People First system, you must have your 6-digit People First employee user ID number and your 7-digit password, provided by your supervisor or HR department. Go to https://peoplefirst.myflorida.com/logon.htm. Type your ID in the user ID field. Type your password in the password field. Click LOGON.

4. If You Can’t Logon Logon to People First To logon to the People First system, you must have your 6-digit People First employee user ID number and your 7-digit password, provided by your supervisor or HR department. Go to https://peoplefirst.myflorida.com/logon.htm. Type your ID in the user ID field. Type your password in the password field. Click LOGON.Logon to People First To logon to the People First system, you must have your 6-digit People First employee user ID number and your 7-digit password, provided by your supervisor or HR department. Go to https://peoplefirst.myflorida.com/logon.htm. Type your ID in the user ID field. Type your password in the password field. Click LOGON.

5. If You Can’t Logon Logon to People First To logon to the People First system, you must have your 6-digit People First employee user ID number and your 7-digit password, provided by your supervisor or HR department. Go to https://peoplefirst.myflorida.com/logon.htm. Type your ID in the user ID field. Type your password in the password field. Click LOGON.Logon to People First To logon to the People First system, you must have your 6-digit People First employee user ID number and your 7-digit password, provided by your supervisor or HR department. Go to https://peoplefirst.myflorida.com/logon.htm. Type your ID in the user ID field. Type your password in the password field. Click LOGON.

6. Password Security The first time you logon you will be prompted to change your password. Remember that the People First system houses your personal information, as well as your benefit information. Choose your password carefully and do not share it with anyone. Your password will expire every 90 days, and you will be required to change it again. You must use a 7-digit number—letters cannot be used. You cannot use any of your previous 5 passwords. Additionally, for security purposes, the password should not be in sequential order, such as 1234567. It should not have the same three digits in a row, such as 4555623. Finally, it should not be associated with your user ID number; for example, if your user ID is 483719, you should not use 4837 as a part of the password. Password Security The first time you logon you will be prompted to change your password. Remember that the People First system houses your personal information, as well as your work information. Choose your password carefully and do not share it with anyone. Your password will expire every 90 days, and you will be required to change it again. You must use a 7-digit number—letters cannot be used. You cannot use any of your previous 5 passwords. Additionally, for security purposes, the password should not be in sequential order, such as 1234567. It should not have the same three digits in a row, such as 4555623. Finally, it should not be associated with your user ID number; for example, if your user ID is 483719, you should not use 4837 as a part of the password. Password Security The first time you logon you will be prompted to change your password. Remember that the People First system houses your personal information, as well as your work information. Choose your password carefully and do not share it with anyone. Your password will expire every 90 days, and you will be required to change it again. You must use a 7-digit number—letters cannot be used. You cannot use any of your previous 5 passwords. Additionally, for security purposes, the password should not be in sequential order, such as 1234567. It should not have the same three digits in a row, such as 4555623. Finally, it should not be associated with your user ID number; for example, if your user ID is 483719, you should not use 4837 as a part of the password.

7. Change Your Password Type your user ID in the first field. Type your current password in the password field. Type in your new password. Verify your new password by typing it in again and click LOGON. Change Your Password Type your user ID in the first field. Type your current password in the password field. Type in your new password. Verify your new password by typing it in again and click LOGON.Change Your Password Type your user ID in the first field. Type your current password in the password field. Type in your new password. Verify your new password by typing it in again and click LOGON.

8. Forgot Your Password? Contact the People First Service Center at 1-866-663-4735 to have your password reset. The Service Center will provide you with a temporary password that you will use to logon to the system so you can create a new password. When you logon using the temporary password, you will be prompted to change your password. Follow the steps on the “Change Your Password” slide to create a new password. Forgot Your Password? Contact the People First Service Center at 1-866-663-4735 to have your password reset. The Service Center will provide you with a temporary password that you will use to logon to the system so you can create a new password. When you logon using the temporary password, you will be prompted to change your password. Follow the steps on the Change Your Password slide to create a new password. Forgot Your Password? Contact the People First Service Center at 1-866-663-4735 to have your password reset. The Service Center will provide you with a temporary password that you will use to logon to the system so you can create a new password. When you logon using the temporary password, you will be prompted to change your password. Follow the steps on the Change Your Password slide to create a new password.

9. You’re Locked Out You’re Locked Out If you forget your ID or password and attempt to logon incorrectly three times, the system will lock you out for security purposes. At that point, you will receive a message on the Logon Screen to call the People First Service Center to have your account unlocked and your password reset. You’re Locked Out If you forget your ID or password and attempt to logon incorrectly three times, the system will lock you out for security purposes. At that point, you will receive a message on the Logon Screen to call the People First Service Center to have your account unlocked and your password reset.

10. Tips for Navigating the System Using the back arrow or other Internet icons will kick you out of the system because they are outside of the security constraints. Use the MENU button or the CANCEL button within People First to exit the current screen. Red warning messages are the system's way of prompting you to verify that the information you entered is correct.  Red error messages require you to correct your data entry before you can continue. Hovering your mouse cursor over a field will often give you additional information or tell you what the field is for. Tips for Navigating the System Using the back arrow or other Internet icons will kick you out of the system because they are outside of the security constraints. Use the MENU button or the CANCEL button within People First to exit the current screen. Red warning messages are the system's way of prompting you to verify that the information you entered is correct.  Red error messages require you to correct your data entry before you can continue. Hovering your mouse cursor over a field will often give you additional information or tell you what the field is for. With your timesheet submission, the outlines of the boxes change colors to show the status: yellow means your timesheet has been submitted, but approval is pending; green means your timesheet has been approved; red means your timesheet was rejected and must be corrected and resubmitted.Tips for Navigating the System Using the back arrow or other Internet icons will kick you out of the system because they are outside of the security constraints. Use the MENU button or the CANCEL button within People First to exit the current screen. Red warning messages are the system's way of prompting you to verify that the information you entered is correct.  Red error messages require you to correct your data entry before you can continue. Hovering your mouse cursor over a field will often give you additional information or tell you what the field is for. With your timesheet submission, the outlines of the boxes change colors to show the status: yellow means your timesheet has been submitted, but approval is pending; green means your timesheet has been approved; red means your timesheet was rejected and must be corrected and resubmitted.

11. Your People First Homepage Your People First Homepage Once you have logged on, you will see your personal People First homepage. Let’s look at features of this page. Your People First Homepage Once you have logged on, you will see your personal People First homepage. Let’s look at features of this page.

12. Navigation Tabs Navigation Tabs Across the top are navigation tabs that you may click to take you to other areas within the system.Navigation Tabs Across the top are navigation tabs that you may click to take you to other areas within the system.

13. Quick Links Section Quick Links Section You may also click the links to the left in the quick links section to move to various areas within the system. These links take you directly to that section. Quick Links Section You may also click the links to the left in the quick links section to move to various areas within the system. These links take you directly to that section.

14. E-Newsletter Link E-Newsletter Link To read the latest in People First information, click the link to our e-newsletters. You will find articles related to using the system, benefits, and much more. E-Newsletter Link To read the latest in People First information, click the link to our e-newsletters. You will find articles related to using the system, benefits, and much more.

15. Log Off Log Off Finally, you should click LOG OFF to leave the system. The system will automatically log you off after 60 minutes of inactivity. Log Off Finally, you should click LOG OFF to leave the system. The system will automatically log you off after 60 minutes of inactivity.

16. Health and Insurance Home Screen Should you need assistance during Service Center hours, note the People First Service Center toll-free number is constantly displayed at the top of the screen.

17. Health and Insurance Home Screen Also near the top are the links to take you to the various areas within the Health and Insurance section.

18. Health and Insurance Home Screen The links down the center of the page will take you to sections in the Health and Insurance window; they are the same as the tabs at the top.

19. Health and Insurance Home Screen On your home screen, you will find links to important up-to-date benefits documents on the left. On the right hand side of the screen you will find the Frequently Asked Questions section, which contains valuable information for new employees.

20. Help Link For additional assistance with the health and insurance section, click the help link. There are several sections of help options. Click on a link to find out more about a topic.

21. Help Link For a summary of each link, scroll down the help screen.

22. My Information Link The my information link gives you an overview of your current address. If the address is not accurate, you should change it with UCF’s Human Resources office. This is the only way to update People First and the insurance vendors.

23. My Information Link Additionally, once you have entered your dependents, you will see them listed on this screen.

24. My Benefits This page displays your complete benefit summary.  After you have elected insurance coverage, you will see the health, life or supplemental insurance you've selected, as well as the coverage level you selected and the premium cost for each benefit.

25. My Benefits Once your elections are made, please review your enrollment under the My Benefits section to make sure you selected the correct coverage level for you and your family. Remember, the State Group Insurance Program is a pre-tax plan, and you cannot arbitrarily make changes during the plan year; therefore, please make sure all of your elections are correct.

26. Enroll in Benefits Click on the Change My Current Benefits tab to go to the enrollment screens.

27. Enroll in Benefits As a new hire, please read the information on the new hire screen and click continue.

28. Enroll in Health Insurance Choose the Health Insurance plan you wish to enroll in.

29. Add Dependents If you have family coverage, you will now have to add all of your dependents. Add all of their information then click on the box next to each dependent to add them to your health insurance.

30. Enroll in Life Insurance Choose whether you want to enroll in Basic Life Insurance or waive coverage.

31. Enroll in Optional Life Insurance Choose additional Optional Life Insurance or waive coverage.

32. Flexible Spending Accounts The amount entered will be the annual amount. **Health savings account is used only for those employees enrolled in the High Deductible PPO/HMO health plans.

33. Supplemental Insurance -Vision When enrolling in vision insurance family coverage, be sure to add dependents onto coverage by clicking continue and then checking the box for all dependents covered on the policy.

34. Supplemental Insurance - Dental Choose your coverage type and level and if family coverage, be sure to add dependents by clicking continue and checking the box for all dependents covered on the policy.

35. Supplemental Insurance – Colonial Accident and Disability To enroll you must download an enrollment form and contact your Colonial Agent for your rate. Check the Colonial brochure for offices or call HR for a representative’s number.

36. Supplemental Insurance - Cancer Be sure to fill out the supplemental enrollment forms found in the company brochures and submit directly to the companies. All cancer coverage is subject to medical underwriting.

37. Supplemental Insurance- Hospitalization Be sure to fill out the supplemental enrollment forms found in the company brochures and submit directly to the company.

38. Summary Screen Once you get to the summary screen, be sure to check that all elected benefits have been entered before clicking the enroll button.

39. Confirmation Always print the confirmation page for your records.

40. Requesting Early Effective Dates If you are enrolling in or changing your health and/or basic life, you may request to have an earlier effective date. An enrollment form or telephone request for an early effective date must be received by the People First Service Center prior to the effective date. Call 1-866-663-4735 with your People First ID and request your early effective date.

41. Early Effective Dates Coverage will not be active until all premiums have been received by the People First Service Center. Please notify UCF Benefits Section if you have requested an early effective date so premiums can be properly deducted. Payment via personal check/money order may be necessary. If so, please make payment payable to DSGI and submit to the following address: DSGI, PO Box 863477, Orlando, FL 32886 (Please note your People First ID on the payment) Contact UCF Benefits Section after enrollment, 407-823-2771 Until your enrollment information (including premiums) is processed by the third party administrator People First, your coverage eligibility will not be reported to the insurance carrier(s).

42. Qualifying Status Change (QSC) During the plan year, if you experience an event such as marriage, divorce, adoption, birth, etc. . . you are allowed to make certain changes to your insurance coverage.  This is called a qualifying event.  You have 31 days from the date of the event to make the change.

43. Change My Current Benefits The Change My Current Benefits section pertains to current employees who experience a qualifying event.  To add or change your beneficiary for life insurance, please complete the beneficiary change form found under Benefits Materials.

44. Benefits Materials If you would like to read the benefits materials, select the Benefits Materials link. On the left are forms and in the center are booklets.

45. Benefits Materials To view the booklets in PDF format, click the open link.

46. Benefits Materials To have the booklet mailed to you, check the box and select order selected materials. Read the FAQ section to the right if you wish to print or have questions.

47. Benefits Information Clicking on the benefits information section opens a new, secure window that contains valuable information about your benefits and employment. Click one of the links in the popular topics section on the right or select from the menus on the left to find the topic you need.

48. Documentation Deadline If you are a new employee, you have 60 days from your date of hire to make an insurance election.  If you do not make an election within this time frame, then your next available opportunity will be during the annual open enrollment period.  Pursuant to Rule 60P-2.002, you must supply documentation, such as a marriage license and birth certificates, to the People First Service Center as proof of your dependents.

49. Open Enrollment Each fall you are able to enroll, change, or cancel your benefits elections, which will take effect the following January. You can use the Open Enrollment link under the My Benefits section during open enrollment time to make your selections. You will only see this option during open enrollment time.

50. Log Off When you have completed your health and insurance session, be sure to log off for security purposes.

51. Finally Finally Remember to call the People First Service Center (1-866-663-4735) if you have any questions related to People First tasks or benefits. Welcome to your new position with the State of Florida and Thank you for using People First! Finally Remember to call the People First Service Center (1-866-663-4735) if you have any questions related to People First tasks or benefits. Welcome to your new position with the State of Florida and Thank you for using People First!

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