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ETD’s at the University of Saskatchewan or…. David Fox & Darryl Friesen University of Saskatchewan October 4, 2003. Dude, Where’s my Thesis?!. David Fox & Darryl Friesen University of Saskatchewan October 4, 2003. The UofS ETD Process.

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Etd s at the university of saskatchewan or

ETD’s at the University of Saskatchewanor…

David Fox & Darryl Friesen

University of Saskatchewan

October 4, 2003

Dude where s my thesis

Dude, Where’s my Thesis?!

David Fox & Darryl Friesen

University of Saskatchewan

October 4, 2003

The uofs etd process
The UofS ETD Process

  • Illustrates some important current trends in info dissemination/retrieval:

    • Open source software

    • Automatic metadata generation

    • OAI harvesting

    • Automatic library catalogue updates

  • Intent is to be maintenance free

    • minimal staff intervention

Short history of etd s at uofs
Short History of ETD’s at UofS

  • meeting with Grad Studies, Jan 2002

  • Support from Dean of Grad Studies, Library Director

  • D. Dombrosky, D. Fox, D. Salt attended ETD 2002 Symposium at BYU

ETD 2002 Symposium

Provo, Utah

May 30 - June 2, 2002

ETD 2002 Symposium

Provo, Utah

May 30 - June 2, 2002

Ndltd networked digital library of theses and dissertations
NDLTD - Networked Digital Library of Theses and Dissertations

  • “a loose federation of member institutions and organizations that publish ETDs”. (Suleman & Fox)

  • Founded in 1996; 185 member universities and supporting organizations worldwide

  • NDLTD provides support to universities, libraries, faculties and graduate students to encourage authoring, indexing, archiving, retrieving and disseminating ETDs

    • software tool for publishing and disseminating ETDs

    • ETD-ms metadata standard for theses and dissertations

    • NDLTD union archive

    • annual EDT symposia

The etd international symposia
The ETD International Symposia

  • ETD 2002 – Provo, Utah

  • ETD 2003 - Berlin

  • ETD 2004 – 7th International Symposium on ETDs

    • Lexington, KY – June 3-5, 2004

Short history of etd s continued
Short History of ETD’s, continued

  • Internal report to UofS Library staff, June 2002

  • A lot has happened on the past year!

  • ETD Implementation Task Force:

    • D. Fox, D. Friesen, D. Salt, VT Lam, D. Dombrosky

  • Implementation/customization of ETD-db software from Virginia Tech

  • Pilot project with 49 ETD’s to date

Uofs etd program tentative plan
UofS ETD Program: tentative plan

  • Fall 2002 – pilot project with 20-50 volunteer grad students

  • Fall 2003 – ETD’s optional for all grad students

  • Fall 2004 – ETD’s compulsory for all grad students

  • Development of UofS ETD Site

Etd db software
ETD-db software

  • Open source software developed at Virginia Tech as a joint project between their Grad School, Digital Library and the Networked Digital Library of Theses and Dissertations (NDLTD)

  • Implementation of ETD-ms specification developed by NDLTD (and others)

Etd db what it is
ETD-db: what it is

  • Web-based system for data entry and theses management

  • Written in Perl

  • Uses MySQL database as the backend datastore

  • Uses a series of templates to allow customization

  • Can be installed, configured and customized in a matter of days

Etd db what it does
ETD-db: what it does

  • Captures source info from grad student

  • Manages the ETD development process

    • Communicates by email with grad student, thesis supervisors, Grad Studies

    • ETD isn’t published until reviewed and approved by Grad Studies

  • Installs an OAI server

  • Makes records available for harvesting in a variety of metadata formats, incl. DC, ETD-ms, MARC

  • Separate local file of MARC communications records

Etd db how it works

Grad Student

Committee /






data entry / maintenance

Additional OAI


external repositories

browse / search

ETD-db: how it works

SQL Database (MySQL)

OAI Server

Web Server


DC, ETD-ms,




Etd creation and approval
ETD creation and approval

  • ETD creation process

    • Login to Library ETD site

    • Complete “Add New Main Record” form, add supervisor info, upload files

  • ETD approval process

    • Login to ETD administration site

    • Review and manage submitted, approved, withheld ETD’s

Etd output
ETD output

  • ETD’s in the Catalogue

    • Run the marc.php script to display the MARC source

    • Do local call number search for “Electronic Thesis” to display ETD’s in Web OPAC

  • ETD’s on the Web

    • Google Search

    • OAI Repository Explorer

    • NDLTD OAI ETD Union Catalog



  • Dude, where’s my thesis? everywhere!

    • In the Catalogue, in the general Web search engines, in the OCLC XTCat NDLTD thesis union list, and elsewhere

  • DC is sufficient to describe theses and many other types of publications. MARC is overkill for ETD’s

  • The ETD-db model for creation and dissemination of metadata has relevance for other types of local information: e.g. archival, special collections materials

Some useful urls
Some Useful URLs


ETD-db software -

ETD Digital Library -

ETD 2004 -

Suleman, H., and Fox, E.,

Towards Universal Accessibility of ETDs: Building the NDLTD Union Archive, 2002

Leveraging OAI harvesting to disseminate theses, 2003