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Parks and Recreation Karen Ford, National Manager, USTA Serves Wednesday, June 22, 2011 PowerPoint PPT Presentation


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Parks and Recreation Karen Ford, National Manager, USTA Serves Wednesday, June 22, 2011. Objectives:. Define mission, purpose and basic operation of park and recreation agency. Identify 3 issues important to park and recreation agencies/departments.

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Parks and Recreation Karen Ford, National Manager, USTA Serves Wednesday, June 22, 2011

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Parks and recreation karen ford national manager usta serves wednesday june 22 2011

Parks and Recreation

Karen Ford, National Manager, USTA Serves

Wednesday, June 22, 2011


Objectives

Objectives:

  • Define mission, purpose and basic operation of park and recreation agency.

  • Identify 3 issues important to park and recreation agencies/departments.

  • List 5 questions to ask in order to help local advocates work with their community and/or park and recreation agency.


Task 1

Task #1:

Answer the following questions:

What is the role, purpose or mission of a park and recreation department/agency in a community, town or city?

Who do are the decision-makers in the park and recreation department/agency?

Where does a park and recreation agency get its funding?

What role does the community play in the direction of a park and recreation department/agency?


Task 2

Task #2:

Think of your own community:

What are your current community needs or issues?

Which issues or needs impact the operation of your local park and recreation agency?


Anytown usa

Anytown, USA

Local advocate, high school tennis coach

Looking for grant money to renovate park tennis courts. 3 are in disrepair and would like to add more.

City decided not to repair courts.

Park and Recreation director said if you find funding to renovate they would be happy to accept.

A CTA exists, but has not been engaged.

Refurbished courts will assist high school tennis team and middle school tournaments.

Community is in the middle of revising their Comprehensive Community Plan.


Anytown usa1

Anytown, USA

What questions do you need to ask? What else do you need to know?

Where can you find additional information to help the local advocate/high school tennis coach?


Tennis in the parks initiative

Tennis in the Parks Initiative

Tennis in the Parks is not a grant program.

A strategic initiative designed to form partnerships with each agency.

Assist any community eager to expand or improve opportunities for the public to play.

Goal: Build long term partneships with each agency or community to foster sustainable programs.

Three Areas of Focus:

Programming

Infrastructure

Advocacy


Tennis in the parks initiative1

Tennis in the Parks Initiative


Parks and recreation karen ford national manager usta serves wednesday june 22 2011

Questions & Comments


The master plan what it is why it s important

  • The Master Plan serves as a guide for the future development of a community. It takes a long view of how a community should look and feel years from now. It defines broad, city-wide goals for a community as well as specific objectives and strategies.

  • The Master Plan is a community’s “vision” for land use and development through a specified period of time.

  • In most cases, Master Plans must be revisited and updated every 5-10 yrs, with assistance from professional consultants, input from citizens and city staff.

The Master Plan: What it is, Why it’s important?


Advocacy influencing facility development in public parks and recreation departments

  • Tennis advocacy should occur year round through informal communications and relationship building with the Parks and Recreation staff, Advisory Board members, and elected officials.

  • There are specific times for additional formal advocacy during the development of capital projects.

  • The determination of public recreation facilities to be considered for development should be a very open and public process.

Advocacy: Influencing Facility Development in Public Parks and Recreation Departments


Four steps of capital project development

1

Comprehensive Master Planning

2

Project Selection & Budgeting

3

Project Design & Development

4

Project Construction & Completion

Four Steps of Capital Project Development


Step 1 comprehensive master planning

  • Communities develop long range plans (15-20 years) for parks and facilities to guide future development.

  • Update these plans at 5 or 10 year intervals.

  • In addition to a statistical basis for the plan, expressed community interests and desires impact the plan.

  • Tennis advocates must take the initiative to know the timing for the development of the plan and actively engage by attending all public meetings and providing input into the plan.

  • Request a special focus group meeting to occur during needs assessment.

Step 1: Comprehensive Master Planning


Step 1 comprehensive master planning1

COMPREHENSIVE PLANNING &

RECOMMENDATION DEVELOPMENT

Needs Assessment

Step 1: Comprehensive Master Planning

Take Inventory

Review LOS*

Finalize Needs &

Establish Goals

Conduct

Public Survey

Recommendation Development

Solicit

Advisory Group Input

Solicit

Public Input

Staff Review

Elected Officials Review

Master Plan Development

Renovations

New Parks

Greenways

Special-Use

Facilities

Acquisition

Projects

* LOS = Levels of Service


Step 2 project selection and budgeting

  • Annually, communities adopt a fiscal year budget which includes an annual Capital Improvement Budget (CIB) and a Capital Improvement Plan (CIP), typically 5 years.

  • This process is also a public process which allows tennis advocates an opportunity to influence the inclusion of funding for tennis facility development.

  • Prior to the adoption of the budget, public hearings are held.

  • Tennis Advocates should follow the budget schedule closely to advocate for their projects.

Step 2: Project Selection and Budgeting


Step 2 project selection and budgeting1

  • This budget process prioritizes project development.

  • Prioritized projects that are not funded in the adopted CIB are included in the CIP with the intention of funding in upcoming years.

  • While the Comprehensive Master Plan established a “map” for development, the projects are reprioritized annually and other projects might also be inserted.

Step 2: Project Selection and Budgeting


Step 2 project selection and budgeting2

Parks & Recreation

Program Staff

Maintenance Staff

Boards/Committees

Elected Officials/Citizen

Requests

  • Master Plan Recommendations

    • New Parks

    • Renovations

    • Special Use Facilities

    • Greenways

    • Open Space Acquisitions

Impacts of Other

Community Plans

Step 2: Project Selection and Budgeting

Proposed FY

Project Request

Submission

Staff Recommended

CIB and CIP

Elected Officials Review

And Adoption of Annual CIB and CIP


Step 3 project design and development

  • The final determination of facilities to be included in a funded park development project have not, most likely, been absolutely determined. As an individual park project is initiated, a site master plan is developed, again, through a public process.

  • If tennis facilities are already being considered, advocates need to be present to assure that these facilities are not replaced by other community recreation needs and to impact the scope and scale of the proposed tennis facilities.

  • If tennis facilities have not been considered, advocacy could move them onto the “list” for consideration.

Step 3: Project Design and Development


Step 3 project design development

PROJECT

DESIGN & DEVELOPMENT

Input Process for Budgeted Projects

Advisory Board Input

(citizen committee)

STEP 3: PROJECT DESIGN & DEVELOPMENT

Staff

(Program, Maintenance,etc).

General Public Input

Staff Assimilation of

Project Design/Development Input

Review Alternatives

Staff Recommends Design

and Development Solution

Elected Officials

Review& Approval

Committee Review

& Approval

Development of Design Specifications


Four steps of capital project development1

1

Comprehensive Master Planning

2

Project Selection & Budgeting

3

Project Design & Development

4

Project Construction & Completion

Four Steps of Capital Project Development


Summary

  • Informal advocacy – relationship building - should occur throughout the year.

  • Take the time to understand the way local government operates.

  • Seize the opportunity to provide formal input at key public meetings during every stage of the decision making process.

Summary


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