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SIMS for the New User. Bobby Williams Student Accounting Consultant North Carolina Public Schools (DPI) 919-807-3734 [email protected] (created by: Bobby Williams) (revised by: Ann Tyndall, Diane Parsons, Bobby Williams). Table of Contents. Minimum Hardware Requirements

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Sims for the new user l.jpg

SIMS for the New User

Bobby Williams

Student Accounting Consultant

North Carolina Public Schools (DPI)

919-807-3734

[email protected]

(created by: Bobby Williams)

(revised by: Ann Tyndall, Diane Parsons, Bobby Williams)


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Table of Contents

  • Minimum Hardware Requirements

  • Getting Around the SIMS Screens

  • Hard Drive/Network

  • Directories

  • Utilities

  • Calendar

  • Student Records

  • Reports

  • Data Builds

  • Tips/Pointers/Questions/Answers



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Minimum Hardware Requirements

  • An IBM (or fully compatible) computer, with a minimum of:

    • PC-DOC or MS-DOS version 3.3 or higher

    • 640 RAM with at least 484K free memory

    • 40MB hard disk with at least 20MB free space

  • Monochrome or Color Monitor

  • Parallel Printer Port

  • Dot Matrix Printer


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Optional Hardware

  • Laser Printer (not PostScript)

  • Optical Scanner (NCS or Scanning Systems)


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2000 SIMS/Windows & XP

  • At this time there is NO support for SIMS running on Windows 2000 or Windows XP

WIN 2000

WIN XP




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SIMS Sign On Screen

The ID and password are set up in Security. When you type any information in a SIMS field, press the enter key. Do not tab to a new field. Pressing the tab key will get you to the next field but the information you keyed in the previous field will not be saved. The school name will appear in the top middle portion of the screen.


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SIMS Version

Date

F9 will cause you to leave the screen and not save the info you have entered

F3 gives you a popup of available info to be used in a certain field

F1 is similar to pressing the enter key to process and save the information

HS Main Menu

Enter your selection number or highlight the option and press enter to continue. Some SIMS screens do not have the highlight option.


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SIMS Version

Date

F9 will cause you to leave the screen and not save the info you have entered

F3 gives you a popup of available info to be used in a certain field

F1 is similar to pressing the enter key to process and save the information

Elementary Main Menu

Enter your selection number or highlight the option and press enter to continue. Some SIMS screens do not have the highlight option.


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* The top left hand corner will show you which module you are in.

* The top right hand corner will show your system date.

* Student Records is the option to see and enter student information.

* Directories house the coding system for SIMS information.

* Reports option is where you can select reports to print.

* Processes modify SIMS information.


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Indicates there is more information. are in.

Information you need to see on individual students or groups of students can be found in Student Records. The options are alphabetically listed.


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Directories are listed alphabetically. Some directories are set up by the state but most are set up by the user. The Directory option is where directories are setup or updated.


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Reports have been created for you to print information from SIMS. You can set up some reports with variable reports and rosters but first you will need to create the report in the directories section.



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* To move from field to field on a SIMS screen, you must press the enter key.

* To move to a previous field, you can hold down your CTRL key then hit the TAB key or you can hit your arrow up key.

* To move around in the field you can right or left arrow key

* The ESC key will remove information from a SIMS field.

* The Num Lock must be active to key numeric data from the keypad.


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Network or Hard Drive (C)? press the enter key.

SIMS on a network can sometimes be bothersome, therefore we recommend doing certain processes and reports from SIMS on your local hard drive (c). Processes and reports that take a long time to complete should be run from the hard drive. Transferring student information from one school to another should be run from the hard drive. Most reports will run faster from the hard drive rather than the network.


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Network or Hard Drive? press the enter key.

In order to run SIMS on the Hard Drive you must have the SIMS program installed on the hard drive and named something other than “ccsmss”. After the program is installed you can copy the “I” files (data files) from your network drive to your hard drive.

If “F” is your network drive and “C” is your hard drive, you will use the following command, in DOS, to copy from the network, (ccsmss), to the hard drive, (ccsmssbk):

copy f:\ccsmss\*.i* c:\ccsmssbk

Now your SIMS program on your hard drive is an identical match to SIMS on your network.

To copy from your hard drive to your network just reverse the command:

copy c:\ccsmssbk\*.i* f:\ccsmss


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SIMS DIRECTORIES press the enter key.


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INFORMATION press the enter key. DIRECTORIES

School Information

School Parameters

Grade Levels

Scheduling Directories


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The “Long School Name” must have the school code at the end of the name. (The format for a Charter school is school number-000.) The date order, month format, date separator character, and the year format are your choice. The current year is the year’s data you are working in.


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Percent credit for teaching assistants can be 0 or 100. It does not matter because we do not give credit for teaching assistants the way SIMS can.

You must say yes for entering detailed or summary daily attendance. It is your choice if you say yes or no to enter detailed or summary period attendance.


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These next two questions may look similar to the previous ones but they mean something different. The previous one means you are collecting the attendance and these refer to entering detailed attendance. Detailed means that you enter information for specific school days. If you answered the previous period attendance question with a “N” you will not see the period attendance question.

The reason code you select here will be the default in your system if you do not enter a reason for a student’s absence.


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GRADE LEVELS ones but they mean something different. The previous one means you are collecting the attendance and these refer to entering detailed attendance. Detailed means that you enter information for specific school days. If you answered the previous period attendance question with a “N” you will not see the period attendance question.

Only the grade levels of students that you have in your school should be in this directory. Grade levels are specific to a year. If your database is split into academic progress and scheduling years changes made from Student Scheduling are not reflected in Academic Progress and vice versa.

The units refer to how many course units a student can be scheduled for.


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In the School Information directory you will enter the demographic information of the school. For Charter schools be sure to enter the school number as “000” and the Unit number as your school number (ex: 47A).

NOTE: The College Board and Accreditation may be left blank.

School Information


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Scheduling Directories demographic information of the school. For Charter schools be sure to enter the school number as “000” and the Unit number as your school number (ex: 47A).


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School Days Directory demographic information of the school. For Charter schools be sure to enter the school number as “000” and the Unit number as your school number (ex: 47A). (creating the School calendar)

  • Creating the school calendar cannot be done until PNSY has been completed, however it is acceptable to wait until RYE has been completed.

  • If you create the calendar before RYE, you must create it under Student Scheduling

  • If you create the calendar after RYE, you can create it under Student Scheduling or Daily Attendance.


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Directories Needed for Reporting Purposes demographic information of the school. For Charter schools be sure to enter the school number as “000” and the Unit number as your school number (ex: 47A).

Year/Semester

Cities

Personnel/Teacher

Homeroom

Rooms

Report Periods

Daily Attendance Parameters

Academic Progress Parameters

Months


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Year/Semester Directory demographic information of the school. For Charter schools be sure to enter the school number as “000” and the Unit number as your school number (ex: 47A).

The Years/Semesters directory is mainly used to change or add descriptions of previous years and semesters. You will only add previous years when it is needed for historical data input, like historical grades for a transcript. The directory is not used to add or change current or future years unless your current school year changes the start or end date. A new year is automatically entered in the directory when you PNSY. Always use the standard format for the year (2001/02).


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The rooms directory stores a list of all the rooms in your school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.

Rooms


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Be sure to update the school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.

experience status after

the teacher’s first year

with your school.

You do not have to

fill in the Limit field.

Personnel/Teacher

A 4 character code and a 16 character description identify personnel and team codes. Each team can include an unlimited number of personnel. Using a numerical code for the teacher is recommended.

Source of Funds is not a

required field.


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Ethnic Category school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.


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Experience Status school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.


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Assignment school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.


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Homeroom school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.

The Homeroom directory stores the homerooms at your school by code and description, along with the capacity, room number and teacher. All students must be assigned to a homeroom. When a student is assigned to a homeroom, this is not the same as being assigned to a class. Therefore you still have to assign the student to a class in addition to a homeroom.

In order to add a homeroom, you only need to add a new homeroom code, enter the capacity, enter the room the homeroom meets in and add the teacher assigned to the homeroom.

You cannot delete a homeroom that has students assigned to it.


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Homeroom school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.

The homeroom assignment is used to automatically assign homerooms to students using a course and section attachment. In the Student Scheduling component, you have a process called Assign Homerooms. This process is useful if you are enrolling a large number of students, or as student’s progress from year to year. If you plan to assign homerooms by course section, you must first enter the course section information in the Homerooms directory. To do this, you need to access the Homerooms directory from the Student Scheduling menu, and use the Homeroom Assignment Info option.


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Cities school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.

The Cites directory stores a list of cities used by your school by code and description. The full name of the city and the abbreviation of the state are stored for each code. The format you will use is city:comma:space:state abbreviation (Asheville, NC). You must use this format so your addresses show correctly.


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Daily Attendance Parameters school by code and description along with room capacity. The system will warn you if you are putting in more students in the room than the capacity allows. The rooms directory is unique to a school year.

This directory lets you choose between collecting attendance from homeroom lists or from class lists.


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The Months directory can only be accessed through the Daily Attendance Directories menu.

School Months

This directory defines the number of each month, the date of the last day of the month, and the number of days for each school month. You cannot print North Carolina attendance reports unless the month you specify for the report is in the Months directory. The PMR that you send to the state reflects the number of days for the school month depending on what is in the directory. If you update your school calendar, you must update the Months directory.


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Academic Progress Parameters Attendance Directories menu.

Do not change the first three questions after you have answered them, changes may delete important marks information. It is your choice to say N or Y. Alternate final marks is your choice. The GPA will be the standard for the transcript.


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Academic Progress Parameters Attendance Directories menu.

The number of semesters, report periods, and mark types depends on what data you will be collecting and how often. Consider when you need final grades for your courses when deciding how many semesters.

“Mark Type” is the “name” for your grades being collected.


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Academic Progress Parameters Attendance Directories menu.

These type screens will tell the system when final grades will be collected and which mark is the final grade.


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Academic Progress Parameters Attendance Directories menu.

You will have a screen to put in dates for each of the report periods. If your school calendar changes these dates must be updated also.


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Academic Progress Parameters Attendance Directories menu.

There will be a screen for each report period that you will indicate which marks are to be collected during that report period. If you do not indicate a mark to be collected you will not be able to collect it.


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Report Periods Attendance Directories menu.

Report periods are the grading periods. The dates for this directory are the last day of the grading period.

This information will be in your system if you have set up your Academic Progress Parameters.


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Report Periods Attendance Directories menu.

This information will be in your system if you have set up your Academic Progress Parameters.


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SIMS UTILITIES Attendance Directories menu.


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SIMS Utilities Attendance Directories menu.

1

9

2

8

7

4

5

6

3


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Backup Attendance Directories menu.

Backups are “snapshots” of your ever-changing database and should be made on a regular basis and kept in a secure area. It is a good idea to keep a backup “off-site”, in case of building damage. Your SIMS Coordinator can assist you in setting up a backup procedure.

Generations are numbered starting with “0” and ending with “11”. A prefix of SSBK and a suffix of two numbers are part of the naming system. The first two numbers indicate the generation number and the last two numbers represent the diskette number.

NETWORK USERS: You cannot use this function when any other user is using the system on the network. If you attempt to access this function when others are using the system the message, “Resources Not Available” appears.

Always have blank formatted diskettes on hand for use as required in a backup.


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The reorganize process will compress the database by recovering all space occupied by deleted records. It also rebuilds all database indices.

CleanUp and Reorganization

The cleanup process recovers lost data space on your hard disk and deletes all temporary files used during processes in the system. It should be run whenever a report or process has been terminated abnormally.

Cleanup and Reorganization of your database should be done on a regular basis. Both procedures are for system maintenance. Do a cleanup and reorganization if you have a system stoppage during the following: printing, calculation, backup, data build, or any process.

If you are on a network, you must run an off-line cleanup and reorganization. (instructions for the off-line cleanup and reorganization can be found at www.ncwise.org under the Library section and then under SIMS, “How Do I”.

As always, do a backup before doing these procedures.


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Convert Database to Current Release recovering all space occupied by deleted records. It also rebuilds all database indices.

The convert process must be run whenever a new release of the system has been installed or if a database from an earlier release of the system is restored. The process updates the database to the current release level.

If you start the system and a conversion is required, you will receive a message indicating that the Convert process must be run before any processing is allowed.


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Data Base Browser recovering all space occupied by deleted records. It also rebuilds all database indices.

The Data Base Browser allows you to examine the contents of any database file. As the Data Base Browser does not update the database, you can use it without fear of affecting your data.

You can print information from the Data Base Browser to your screen or to the printer.

You can use the “Page Down” and “Page Up” keys to scroll through the file. When you are finished viewing the data, press “enter”. You will then go back to the first screen in the Browser.


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Format Backup Disks recovering all space occupied by deleted records. It also rebuilds all database indices.

Formatting a diskette simply means that the computer scans the diskette’s surface, to create magnetic markings for organization and reference, and to check for defects. When you format a diskette, everything is completely erased. We suggest having about ten formatted diskettes ready for use.

There are several ways to format backup disks. Here are two:

With the disk in the correct disk drive, double click on my computer, right click on the drive letter and choose format.

With the disk in the correct disk drive, go to a DOS prompt, get to the “C” prompt, then type: format ?: <enter> (?=disk drive)


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Restore recovering all space occupied by deleted records. It also rebuilds all database indices.

The Restore Utility copies a backup of your database from the floppy diskette onto the hard disk/network, replacing all of the data files on the hard disk/network. All data entered since the backup, that’s being restored was made, will be erased.


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System Setup recovering all space occupied by deleted records. It also rebuilds all database indices.


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Setup Your Printer recovering all space occupied by deleted records. It also rebuilds all database indices.

The Setup Your Printer utility is used to specify the printer that is connected to a workstation or network file server, to define “output modes” (line spacing, font selection) and to define the capabilities of a new printer.

You will have to setup your printer whenever you change printers or when you re-install SIMS.

You can view a list of predefined printers by pressing F3 when the cursor is on the Current Printer field. Select the printer and then enter the destination device. If you cannot find your printer listed and there is not a compatible printer, you can add your printer through Printer Directory. Once you have added your printer, you will need to select the printer in Select Current Printer


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Set Up Your Backups recovering all space occupied by deleted records. It also rebuilds all database indices.

The system is distributed with a database backup program. This utility records the date that the database backups are performed to simplify selection of a backup to be restored.

The number of generations of backups that are remembered is initially set to 12.

Backups are performed by copying the database files to a backup device. The default backup device is diskette drive “A”.

You may change the number of generations (we recommend leaving the backup generations at 12) and /or the backup device .


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Set Screen Color recovering all space occupied by deleted records. It also rebuilds all database indices.

Use this function to set the colors of the various elements in the screen. There are 46 predefined color schemes from which you can choose. Each scheme defines a certain color combination for the screen elements. The color selection remains in effect for your particular workstation until it is changed.

TIP: If you have SIMS on your hard drive and also on the network it is a good idea to have different colors for each.


User security l.jpg
User Security recovering all space occupied by deleted records. It also rebuilds all database indices.

Security plays an important part in the proper operations of complex administrative software and confidential record-keeping. The User Security system maintains security in two ways: By requiring identification (ID’s) from people signing on to the system and by restricting which areas of the system each user can access. Each user must provide the security system with a name (“User ID”) and a password each time they sign on.

The SIMS system allows for assigning security levels to users in three different ways:

view and change confidential information

view but not change confidential information

never view confidential information


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Student Records recovering all space occupied by deleted records. It also rebuilds all database indices.


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Student Records recovering all space occupied by deleted records. It also rebuilds all database indices.

Student Records functions are used to store and edit information about students.

Four types of demographic data can be kept for a student: Basic demographic, Extended demographic, Emergency contact information, and parent information.

Other information that can be found in student records include discipline information, class list update, health information, test scores, entry/withdraw data, etc.

Student Records are available from most of the main menu options, however not all student record functions are available from every menu.


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Student Records recovering all space occupied by deleted records. It also rebuilds all database indices.

Directories Related To Student Records:

Actions Taken Extended Demographic Relationships

Cities Extended Health Data Student Groups

Course of Study Grade Levels Titles

Discipline Actions Hearing Codes User Defined

Discipline Incidents Homerooms Withdrawal Codes

Entry Codes Immunization Codes Withdrawal Reason

Ethnic Categories Locations


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Student Records recovering all space occupied by deleted records. It also rebuilds all database indices.

Taking a look at selected modules in Student Records

Change Demographic Information

Class List Update

Enroll New Student

Name To Number Lookup

Enter/Withdraw Student

Homeroom Lists


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Class List Update recovering all space occupied by deleted records. It also rebuilds all database indices.

This function is used to update class lists for the current year. Students can be added to, dropped from, or transferred to a class. Processing can be by individual student or by a group of students. Marks can also be transferred if they exist.


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Change Demographic Information recovering all space occupied by deleted records. It also rebuilds all database indices.

Once a student is enrolled in the database, this function is used to change his/her demographic information. Four types of information are available: Basic, Extended, Mother/Father, and Doctor/Emergency. Enter a student number and then select which type of information to change. The Basic demographic fields that cannot be changed are grade level, homeroom, and age.


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Enroll New Student recovering all space occupied by deleted records. It also rebuilds all database indices.

This function is used to enter new students into the database for the first time. DO NOT confuse this function with the Enter/Withdraw function, which is used to re-enter students who are already in the database.


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Enroll New Student recovering all space occupied by deleted records. It also rebuilds all database indices.

The student’s full name (basic) can be the name the school elects to use for the student, however the legal name (extended) should be the student’s full, legal name entered in all capital letters with no punctuation. (This is to ensure compatibility with testing).


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Enroll New Student recovering all space occupied by deleted records. It also rebuilds all database indices.

Not all of a student’s information is required immediately. The fields which must be entered when enrolling a new student are student number, name, entry date, entry code, grade level, sex, birthdate, homeroom, attendance category, and ethnic category. If the student is a visiting student, then the location code is also required. Any information that is not entered when a student enrolls can be entered later through Change Demographic Information.


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Enroll New Student (Traditional) recovering all space occupied by deleted records. It also rebuilds all database indices.

A student number must be assigned when a student enrolls. Don’t forget to also enter the social security number. If a valid social security number is not available for a student, use an alternate social security number.

The alternative method of assigning social security numbers has been dictated by the state and must be observed.

LEA number + school number + x + yy (x=A-Z and y=0-9)

when the above runs out, then go to:

LEA number + school number + xx + y (x=A-Z and y=0-9)

when the above runs out, then go to:

LEA number + school number + xxx (x=A-Z)


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Enroll New Student (Charter) recovering all space occupied by deleted records. It also rebuilds all database indices.

A student number must be assigned when a student enrolls. Don’t forget to also enter the social security number. If a valid social security number is not available for a student, use an alternate social security number.

The alternative method of assigning social security numbers has been dictated by the state and must be observed.

LEA number (first 2) + “9000”+ x + yy (x=A-Z and y=0-9)

when the above runs out, then go to:

LEA number (first 2) + “9000” + xx + y (x=A-Z and y=0-9)

when the above runs out, then go to:

LEA number (first2) + “9000” + xxx (x=A-Z)


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Enroll New Student recovering all space occupied by deleted records. It also rebuilds all database indices.

Be sure to use the correct entry code when enrolling a student:

E1 Initial Public School Enrollment Student’s first enrollment in a public school in the state this school year.

E2 Enrollment from a Non-NC Public School. Student previously enrolled this year in a public school in another state.

R1 Re-Entry; From Same School. Student received from another room in the same school and principal.

R2 Re-Entry; From Same LEA. Student received from another school in the same administrative unit.

R3 Re-Entry; From Outside LEA. Pupil received from another public school in this state but outside the administrative unit.

R5 Re-Entry; W1 to Same LEA. Student withdrew from this school as a “W1” and returned to the same homeroom as before.

R6 Re-Entry; W2 to Same LEA. Student withdrew as a “W2” and returned to the same homeroom as before.


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Enroll New Student recovering all space occupied by deleted records. It also rebuilds all database indices.

When enrolling a student after the Prepare New School Year process (PNSY) has been run, you will be required to enter a withdrawal date for the current year and if a W5 withdrawal, you must add a re-entry line for the next year. This will update the student’s record to match the rest of the database.

STAGGERED KINDERGARTEN

All kindergarten students should be enrolled as E1 on the first school day. On days during the staggered entry period when children remain at home, their absences should not be recorded. Implementation of this strategy is limited to the first ten days of the school year.


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Homeroom Lists recovering all space occupied by deleted records. It also rebuilds all database indices.

The Homeroom List function lets you see the students assigned to a particular homeroom on the screen. This is useful if you need to see the list of a homeroom, but don’t have time to print a Homeroom List (R721).


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Enter/Withdraw Student recovering all space occupied by deleted records. It also rebuilds all database indices.

This module is used only for students who are already in the SIMS database to record the date and code for withdrawals and re-enrollments. Enroll new students through the Enroll New Student module.

Entries and withdrawals are effective as of the morning of the activity. Thus, a student is not considered in membership on the day of withdrawal. If both an entry and a withdrawal occurred for a student in a day, the withdrawal occurs first. Therefore, a student cannot be withdrawn on the same day he enrolled.


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Enter/Withdraw Student recovering all space occupied by deleted records. It also rebuilds all database indices.

After PNSY has been run, there are a few more steps involved in entering or withdrawing a student: For any student except non-returning (W6), PNSY posts a withdrawal code of W5 and a re-enrollment code of E1. These must be undone when withdrawing a student between the PNSY and the end of the school year.

When withdrawing a returning student, delete the entry (E1) line for the student and then change the withdrawal line from a W5 to a W1 (or the appropriate code) and change the withdrawal date to the correct date.

When withdrawing a non-returning student, change the withdrawal from a W6 to a W1 (or the appropriate code) and change the withdrawal date.

When entering a student after PNSY, check to make sure that he has the correct withdrawal code (W5/W6) and if he is not in the highest grade level for your school, add and E1 entry date for the next school year.


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Name To Number Lookup recovering all space occupied by deleted records. It also rebuilds all database indices.

To search for a specific student use the F5 key and type the name or first few characters of the name. The form will scroll to display the result of the search.

This module is used to look up a student number. A screen is presented with the first part of the student list displayed. To scroll through this list, use PageUp, PageDown, Home, or End.


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Processes and Student Records recovering all space occupied by deleted records. It also rebuilds all database indices.

CHANGE STUDENT NUMBERS

DELETE STUDENTS


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Change Student Numbers recovering all space occupied by deleted records. It also rebuilds all database indices.

The Change Student Number process is used to change student numbers.

A backup should be done before running this process.

To use this process, you must add a student to a list on the screen by specifying both the old and the new numbers. Then the list is processed.

NOTE: This process does NOT change the social security number. You change that number either through Change Demographics or Social Security Number Input.


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Delete Students recovering all space occupied by deleted records. It also rebuilds all database indices.

The Delete Students process is used to permanently delete students from the database. Deleting a student is final! All student data is deleted. A backup should be done before running this process.

Students can be selected for deletion based on several parameters: grade level, sex, division, advisor, student group, extended demographic fields, special conditions, or student numbers. All of these are self-explanatory with the exception of special conditions. This choice allows you to delete students based on a withdrawal date or withdrawal date and withdrawal code.

A list of selected students will print. You then have the option of continuing the process or aborting.

After running the Delete Student process, a Reorganize should be done.


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SIMS Reports recovering all space occupied by deleted records. It also rebuilds all database indices.


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SIMS REPORTS recovering all space occupied by deleted records. It also rebuilds all database indices.


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INFORMATIONAL REPORTS recovering all space occupied by deleted records. It also rebuilds all database indices.

  • R600-DIRECTORY LISTINGS

  • R605-CLASS ENROLLMENTS

  • R715-STUDENT SCHEDULES

  • R720-CLASS LISTS

  • R834-ENTRY/WITHDRAWAL

  • R875-IMMUNIZATIONS


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R600 - Directory Listings recovering all space occupied by deleted records. It also rebuilds all database indices.

USE REPORT 600-DIRECTORY LISTINGS TO PRINT REPORTS LISTING THE CONTENTS OF MOST OF THE DIRECTORIES IN THE SYSTEM.

TEACHER DIRECTORY

SCHOOL DAYS(CALENDAR)

HOMEROOM DIRECTORY

SCHOOL MONTHS


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R605-CLASS ENROLLMENT recovering all space occupied by deleted records. It also rebuilds all database indices.

R605 - CLASS ENROLLMENT

REPORT 605-CLASS ENROLLMENT SUMMARIZES THE MASTER SCHEDULE CREATED FOR YOUR SCHOOL AND CAN PROVIDE ENROLLMENT TOTALS FOR THE COURSES.

Mr. Jones

Mrs.Smith

Health/PE


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R715 - STUDENT SCHEDULES recovering all space occupied by deleted records. It also rebuilds all database indices.

R715-STUDENT SCHEDULES

REPORT 715-STUDENT SCHEDULES PRINTS A SCHEDULE OF EACH STUDENT’S COURSES ASSIGNED FOR THE SEMESTERS YOU SELECT. THIS REPORT WILL ALSO PRINT STUDENT DEMOGRAPHIC INFORMATION, STUDENT’S COUNSELOR, STUDENT’S HOMEROOM AND EXTENDED DEMOGRAPHIC INFORMATION.


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R720-CLASS LISTS recovering all space occupied by deleted records. It also rebuilds all database indices.

R720-CLASS LISTS

  • REPORT 720-CLASS LISTS IS USED TO PROVIDE EACH TEACHER WITH A LISTS OF STUDENTS IN SELECTED COURSE SECTIONS FOR EACH SEMESTER. CLASS LISTS CAN BE PRINTED IN THREE FORMATS:

  • STANDARD CLASS LIST

  • FREE FORMAT UTILITY SHEET

  • DATE ORIENTED UTILITY SHEET

CLASS LISTS

JOHN DOE 1111111

MARY SMITH 222222

TOM JONES 333333


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R834-ENTRY/WITHDRAWAL SUMMARY recovering all space occupied by deleted records. It also rebuilds all database indices.

R834-ENTRY/WITHDRAWAL SUMMARY

REPORT 834-ENTRY/WITHDRAWAL SUMMARY PRINTS A LIST OF STUDENTS WHO ENTERED OR WITHDREW FROM SCHOOL WITHIN A SPECIFIED DATE RANGE.


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R875-IMMUNIZATION STATUS recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 875-IMMUNIZATION STATUS PRINTS IMMUNIZATION INFORMATION ABOUT STUDENTS YOU’VE SELECTED.


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ATTENDANCE REPORTS recovering all space occupied by deleted records. It also rebuilds all database indices.

  • R502-DAILY ABSENTEE LIST

  • R503-DAILY ATTENDANCE PROFILES

  • R721-HOMEROOM LIST


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R502-DAILY ABSENTEE LIST recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 502-DAILY ABSENTEE LIST PRINTS A LIST OF STUDENTS WHO WERE ABSENT OR TARDY FOR A DATE THAT YOU SPECIFY. IT ALSO PRINTS THE STUDENTS WITH AN ACTION TAKEN FOR THAT DATE.


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R503-DAILY ATTENDANCE PROFILES recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 503-DAILY ATTENDANCE PROFILES PRINTS AN ATTENDANCE PROFILE FOR EACH STUDENT YOU INCLUDE IN THE REPORT. ONE PAGE IS PRINTED FOR EACH STUDENT AND IS PRINTED FOR A SPECIFIC DATE RANGE.

Absent

Attendance

Present

Tardy


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R721-HOMEROOM LISTS recovering all space occupied by deleted records. It also rebuilds all database indices.

  • REPORT 721-HOMEROOM LISTS PROVIDE EACH TEACHER WITH A LIST OF STUDENTS IN EACH HOMEROOM FOR THE CURRENT SEMESTER. THIS REPORT CAN BE PRINTED IN THREE FORMATS:

  • STANDARD HOMEROOM LIST

  • FREE FORMAT UTILITY SHEET

  • DATE ORIENTED UTILITY SHEET


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SIMS UERS REPORTS recovering all space occupied by deleted records. It also rebuilds all database indices.

  • R103-Principal’s Monthly Report (PMR)

  • R104-Membership by Grade,Ethnic,Sex Code

  • R119-School Activity Report (SAR)

  • R199-Retention/Promotion/Graduation (RPG)

  • R153-Dropout

  • R196-Common Followup

  • R178-Hope Scholarship

  • R161-EC Headcount

  • R141-Vocational (V-EIS)

  • ABC’S, (Helpful reports 174-175)(See informational reports)


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R103-PRINCIPAL’S MONTHLY REPORT recovering all space occupied by deleted records. It also rebuilds all database indices.

  • REPORT 103-PRINCIPAL’S MONTHLY REPORT/10 DAY PMR PRINTS A SUMMARY OF MEMBERSHIP INFORMATION AS OF THE LAST DAY OF THE INDICATED SCHOOL MONTH (20 DAYS) AND A SUMMARY OF STUDENT ATTENDANCE FOR THE ENTIRE MONTH.

  • All attending students must be enrolled with correct enrollment codes and dates.

  • No-shows should be processed before the 1st PMR.

  • Each month’s attendance should be entered and updated.

  • Withdrawals processed and logged.


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R104-MEMBERSHIP BY GRADE/ETHNIC/SEX recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 104-MEMBERSHIP BY GRADE/ETHNIC/SEX CODE PROVIDES A BREAKDOWN OF STUDENT MEMBERSHIP BY GRADE AND SEX WITHIN ETHNIC GROUP FOR THE SCHOOL DAY SELECTED.

This report is included automatically with Month 1 PMR.


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R119-SCHOOL ACTIVITY REPORT(SAR) recovering all space occupied by deleted records. It also rebuilds all database indices.

  • REPORT 119-SCHOOL ACTIVITY REPORT(SAR) PRINTS THREE SEPARATE REPORTS:

  • ACTIVITIES WITH SCHEDULES (SHOWS ALL ACTIVITIES ASSIGNED TO EVERY INDIVIDUAL IN THE PERSONNEL/TEACHER DIRECTORY.)

  • ACTIVITY PERSONNEL SUMMARY(SHOWS ALL COURSE SECTIONS ASSIGNED TO INDIVIDUALS.)

  • SCHOOL POPULATION

  • ERROR REPORT


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R199-PROMOTION recovering all space occupied by deleted records. It also rebuilds all database indices.

RETENTION/GRADUATION

RPG ANALYSIS

Retentions

PROMOTED

r

r


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R153-DROPOUT SUMMARY recovering all space occupied by deleted records. It also rebuilds all database indices.

  • REPORT 153-DROPOUT SUMMARY PRINTS THE FOLLOWING DROPOUT STATISTICS:

  • CURRENT YEAR DROPOUTS

  • PREVIOUS YEAR DROPOUTS(DROPOUT FOLLOW- UP)

    • Print report for previous year.

    • Identify possible dropouts.

    • Give list to the designated persons to verify if the student is a dropout or not.

    • Indicate the dropouts in the Students at Risk module.

    • Build DBDROP file.


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REPORT 196-COMMON FOLLOWUP ROSTER recovering all space occupied by deleted records. It also rebuilds all database indices.

R196-Common Followup Roster collects an individual student record on every student in grades 9-12. This information is made available to the Employment Security Commission.

A file build will be due to NCDPI in November with this information.


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R178-HOPE SCHOLARSHIP ANALYSIS recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 178-HOPE SCHOLARSHIP ANALYSIS COLLECTS AN INDIVIDUAL STUDENT RECORD ON EVERY HIGH SCHOOL GRADUATE.

THE HOPE SCHOLARSHIP DATA COLLECTION IS TO HELP DETERMINE THE NUMBER OF STUDENTS WHO MIGHT BE IMPACTED BY THE ESTABLISHMENT OF A SCHOLARSHIP FOR QUALIFYING STUDENTS TO PROVIDE THEM WITH THE FINANCIAL MEANS OF BEGINNING THEIR COLLEGE EDUCATION.


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R161-EXCEPTIONAL CHILD ROSTER recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 161-EXCEPTIONAL CHILD ROSTER ALLOWS YOU TO SORT YOUR EC DATA AND PRINT EITHER A SUMMARY OR DETAILED ROSTER FOR THE DECEMBER, APRIL OR END OF YEAR EXTRACTION.


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R141-VEIS recovering all space occupied by deleted records. It also rebuilds all database indices.

REPORT 141-VEIS COLLECTS AN INDIVIDUAL STUDENT RECORD ON EVERY STUDENT IN GRADES 6-12, WHO ARE ENROLLED IN A VOCATIONAL EDUCATION COURSE.

THIS REPORT IDENTIFIES ACADEMICALLY DISADVANTAGED, ECONOMICALLY DISADVANTAGED, LIMITED ENGLISH PROFICIENT AND HANDICAPPED AND IS USED TO DETERMINE IF THEY ARE RECEIVING MANDATED SERVICES.

A FILE BUILD IS DUE TO NCDPI AT THE END OF THE THIRD AND SEVENTH SCHOOL MONTHS.


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R174-STUDENT TESTING PROFILE recovering all space occupied by deleted records. It also rebuilds all database indices.

R175-TESTING SUMMARY

R174

R175

REPORT 174 AND REPORT 175 ARE TESTING REPORTS AVAILABLE TO SHOW INDIVIDUAL STUDENT’S TESTING RECORDS OR TO PROVIDE A SUMMARY OF ALL TESTS.

AN ABCs MASTER DATA FILE IS DUE AT THE END OF THE SCHOOL YEAR TO NCDPI.


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Data Builds recovering all space occupied by deleted records. It also rebuilds all database indices.What, Where and When


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A recovering all space occupied by deleted records. It also rebuilds all database indices.Data Buildis the creation of a set(s) of electronic files to be moved by various methods from one location (school) to another (Central Office).

An important part of SIMS is the creation and transfer of electronic data reports from each SIMS school to Central Office so they can be sent to Department of Public Instruction.

What is a Data Build


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The process of transferring data between a school and the Central Office computers is called Sending and Receiving from the schools’ view point.

These processes are call Downloading and Uploading from the central computer’s point of view.

A queue is a set of request for reports or processes.


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Build-File Process Central Office computers is called

  • Can be completed in several areas (Modules) of the SIMS program.

  • Data Exchange Facility Module

  • Reports


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Data Builds –When? Central Office computers is called

Data Transfers are usually scheduled by your Coordinator. This means that the Coordinators will give their Data Managers a date on which to do their data builds. The following are pre-defined by the state.


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PMR’s Months 1-9 Central Office computers is called

SAR

RPG-Promotion/Retention/Graduation

Dropout

Common Follow-up System

HOPE Scholarship

EC Headcount

Vocational Education (V-EIS) http://www.ncpublicschools.org/fbs/uersTransSched.htm

The Following Are Pre-defined By the State.


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Data Exchange Module Central Office computers is called Starting a Data Build

Select Data Exchange Facility


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Accessing From Reports Central Office computers is called

You can also accessQueueManagement, through Reports in all SIMS Modules such as:

Student Scheduling

Academic Progress

Daily Attendance


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SIMS Report Option Central Office computers is called

Remember

That Reports

Are available

In most SIMS

Modules


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The Door is now open Central Office computers is called

for you to begin:::

Your year in SIMS


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