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Best Practices in Sponsored Programs Understanding the Life Cycle of an Award, Part 1

Best Practices in Sponsored Programs Understanding the Life Cycle of an Award, Part 1 presented by Deborah Blacknall SC State University Danette Hall Tuskegee University Janice McCollom Claflin University. “Maximizing Institutional Potential for a Successful Research and

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Best Practices in Sponsored Programs Understanding the Life Cycle of an Award, Part 1

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  1. Best Practices in Sponsored Programs Understanding the Life Cycle of an Award, Part 1 presented by Deborah Blacknall SC State University Danette Hall Tuskegee University Janice McCollom Claflin University “Maximizing Institutional Potential for a Successful Research and Sponsored Programs Enterprise” NSPAA ANNUAL TRAINING CONFERENCE JUNE 5, 2013 CHARLESTON, SC

  2. YOU ARE SO MUCH MORE THAN THE GRAMMAR POLICE! How Sponsored Programs Administrators can help in the proposal development process “Great Expectations” or “Pie in the Sky?” A. In a small office, people wear many hats B. Institutional expectations C. Faculty motivation D. Other challenges ? ? ?

  3. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process Funding Opportunity Find it Proposal Development Prepare for it Write it                                                Routing and Approval Route it                                                 Submission Finalize & Submit it Pre-award Process

  4. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process I. “Show Me the Money!” A. Find out faculty members’ interests 1. Profile interests and experience 2. Communicate B. Get the right info to the right people 1. Resources 2. Methods Find it

  5. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process II. “If You Teach a Man to Fish...” A. Assess needs and preferences B. Determine training goals, objectives C. Determine how to deliver training D. Design, Deliver, Evaluate, Improve 1. Traditional methods 2. Non-traditional methods Prepare for it

  6. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process III. “And Now, For My Next Trick...” A. Perspectives B. RFP Analysis 1. Fit 2. Training 3. Services 4. Policies C. Writing 1. Brainstorming 2. Organizing D. Proposal Review 1. Reviewing 2. Revising Write it

  7. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process III. Tricks (cont’d): Other Issues A. Reconciling sponsor and university requirements (allowable costs) B. Cost Share 1. Finding it 2. “To share or not to share...” C. IRB and Regulatory Approvals D. Other

  8. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process IV. “Follow the Yellow Brick Road” A. Issues 1. Approving vs. “signing off” 2. Timeliness 3. Interdisciplinary conflict 4. Released time B. How does your process work? C. The Approval Form(s) 1. Electronic or paper? 4. FCOI 2. Single or multi? 5. Cost Share 3. Draft or final version? 6. Safety D. Solutions? Route it

  9. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process V. “Signed, Sealed, Delivered...” (or “We’ve Only Just Begun...”) A. Submission Management B. Timeliness C. PI Follow-up D. Maintaining E. What works for you? Submit it

  10. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process Conclusions/Recommendations VI. “The $64,000,000 Question:” How to do more with less? A. Evaluate Pre-Award Customer Service for Continuous Improvement B. Assess & Streamline Pre-Award Ops C. Maintain Relationships 1. Communicate 2. Lobby Administration for Resources 3. Faculty Peer Coaching, Mentorship The Sky’s the Limit!

  11. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process VI. “The $64,000,000 Question:” (cont’d) How to do more with less? D. Recognize and Celebrate 1. Rewards and Recognition 2. Incentives E. Renew and Refresh!

  12. The Pre-Award Process How Sponsored Programs Administrators can help in the proposal development process VII. “Summing It All Up” A. “Best of the Best” B. “Continuing the Conversation” Stay“N-TOUCH” on LinkedIn.com ???

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