Me28 and me55 release pos and prs kathy chance systems modernization project
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ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project. The Lifecycle. Purchase Requisition (only if over $5000). Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars. Release/Approval (by College & D.O.). PR Converted to PO

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ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project

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Me28 and me55 release pos and prs kathy chance systems modernization project

ME28 and ME55 - Release POs and PRsKathy ChanceSystems Modernization Project


The lifecycle

The Lifecycle

Purchase Requisition

(only if over $5000)

Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars.

Release/Approval

(by College & D.O.)

PR Converted to PO

(by Regional Specialist, College & D.O.)


The lifecycle1

The Lifecycle

Good Receipt

(only if necessary)

Purchase Requisition

(only if over $5000)

Purchase Order

Release/Approval

(by College & D.O.)

Release/Approve

(College)

Invoice Verification

(College)

Payment/Check

Printed at D.O.

Print the PO

(College)

PR Converted to PO

(by Regional Specialist, College & D.O.)


What are release strategies

What are Release Strategies?

  • Release = Approve in SAP.

  • Determines the order and by who a document (PO or PR) is approved in SAP.

  • Documents must be approved in a timely manner to ensure orders move through the system. Unreleased documents can not be converted to POs or ordered from the vendor.

  • Up to three levels of approval

    • Department Head/ Funds Center

    • Director

    • District Purchasing Office


What is pr

What is PR?

  • PR = Purchase Requisition. PRs are used to buy something that is OVER $5000! (Unless you are in Facilities).

  • PRs must be approved (using ME55) separately then POs.

    • A PR comes in two Document Types:

      • PR = request for Goods (items)

      • RFC = request for contract (services)


What is a po

What is a PO?

  • PO = Purchase Order. A PO is used to buy something that is UNDER $5000!

  • POs must be approved (using ME28) separately then PRs.

    • A PO comes in four Order Types:

      • CO = Contract (only use when converting from PR)

      • FOF = Facilities Order Form (only for Facilities projects)

      • PO = Purchase Order (ordering goods/items)

      • STA = Short Term Agreement (ordering contract/service)


Resources

Resources

  • Regional Procurement Specialists

    • Kim Hoffman for LATTC, ELAC, and WLAC

    • Ramona Divinagracia for LAVC, LAMC, and LAPC

    • Jim Watson for LACC, LAHC, and LASC

  • SAP Help Desk (primarily John Fast, FI Procurement Team Member) – 213-891-2117

  • SAP Project Web Page

    • http://sap.laccd.edu


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