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WHEELS TO WORK AND MORROW COUNTY TRANSPORTATION COLLABORATIVE PowerPoint PPT Presentation


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WHEELS TO WORK AND MORROW COUNTY TRANSPORTATION COLLABORATIVE. Morrow County Job and Family Services . WHERE IT ALL STARTED. Since Welfare reform in the mid 1990’,s Morrow County Job and Family Services provided transportation assistance for the working poor.

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WHEELS TO WORK AND MORROW COUNTY TRANSPORTATION COLLABORATIVE

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WHEELS TO WORKANDMORROW COUNTY TRANSPORTATION COLLABORATIVE

Morrow County

Job and Family Services


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WHERE IT ALL STARTED

  • Since Welfare reform in the mid 1990’,s Morrow County Job and Family Services provided transportation assistance for the working poor.

  • Assistance included purchasing vehicles as well as repairing vehicles.

  • Because of fiscal limitations there was limited success.


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A BETTER IDEA

  • In 2004, a team from Morrow County attended a RuFES conference held in Clark County, Nevada.

  • The Jump Start program “jumped” out at us.

  • The team returned to Morrow County and began networking and meeting with partners about how to better address the transportation needs of a rural county.


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TRANSPORTATION CHALLENGES

  • Commuting outside the county

    • Highest in State at 67%

  • Reside in rural areas

    • Nearly 90% outside of towns/villages

  • No public transportation

    • MCTC/1 taxi

  • Increasing aging population

    • Double that of any surrounding county


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A DREAM TO A REALITY

  • 2006 opportunity to apply for a grant - didn’t get the grant, but the need demanded some action

  • First Step – FIX CARS MORE EFFICIENTLY AND COST EFFECTIVELY: Start a service shop.

  • Unable to locate a building, we started in an old building at the County Fairground

  • By the end of 2006, a Tractor Repair facility became available for purchase.


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WHEELS TO WORK SERVICE SHOP


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USED OIL BURNING FURNACE


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LIFTS ALLOW ACCESSIBILITY


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INITIAL GOAL

  • Serve the working poor.

  • This was initially and primarily a Prevention, Retention, and Contingency (PRC) program.

  • We quickly expanded the program to serve other populations. By doing this, we ensure the success of our program through multiple funding streams.


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POPULATIONS SERVED

  • TANF/PRC

  • FSET

  • OWF

  • Family and Children Services

  • Child Support

  • Elderly and Disabled

  • Employed who do not fit any other category

    Touching each area of our quadruple combined agency


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SERVICE SHOP STAFF

  • Supervisor

  • Lead Mechanic

  • Assistant Mechanics (2)

    • These 4 positions are in RMS pool to pull in funding through PRC/FSET/WIA hits

      OTHER EXPANSIONS

  • WEP site

  • WIA Youth Training site


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“The mechanics were friendly and followed through with the repairs on my car -- saved me a bunch of money!”

Kimberly K. works part-time in Delaware and attends college in Columbus.

This single mother of two drives 500 miles per week and was eligible for PRC.

Cost: $105


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" Because of these guys, I got to keep my job."

Marci needed a starter, tires and numerous other minor repairs.

Marci works for a local school district, she is a single mother with one child.

Cost: $500


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PRC STATS

  • From July 1, 2006 to September 30, 2008:

    • 291 PRC vehicles repaired

    • Average repair cost per vehicle $209

    • 84% are still employed

    • 37 Youth and FSET vehicles repaired

  • Prior to the shop

    • Average repair cost per vehicle was $353


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KEEP PEOPLE WORKING

  • An MOU with Morrow County Transportation Collaborative, we provide transportation for clients while their car is being repaired.

  • Because we reduced the per-vehicle cost of repairs, we are able to both:

    • Serve a larger number of clients

    • Provide multiple repairs for the same client as needed.


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WIA Youth Training Site

  • 24 month program

  • Classroom and on-the-job-training

  • Certificate of Achievement/possible ASE

  • ITA funds used for parts to repair vehicles for hands on experience

  • Youth receive an hourly wage

  • Perform work for those not eligible for PRC


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MIKE MENTORS/TRAINS JESSE


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WIA Youth Trainee


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CONTRACT SERVICES

  • Wheels to Work offers low cost contracts/MOU to county offices and local non profits for vehicle repair and maintenance.

  • 547 Agency, County and Contract vehicles repaired.

  • A fuel station was added in the spring of 2007.

  • To date it has saved the Agency and the county approximately $20,000.


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“The Wheels to Work contract has netted about a 50% savings in repair and maintenance for MCTC”.

Lance Jones

Mobility Manager Transportation Collaborative


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START UP COSTS

  • Financing the Wheels to Work Program was accomplished with cooperation from the County Commissioners and reserves built up at the Agency.

  • We received $250,000 from the commissioners which we used to purchase the building, improve the property and purchase equipment.


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BREAKDOWN OF COSTS

  • Building$160,000

  • Fuel Tank$ 50,000

  • Lifts (including alignment)$ 35,000

  • All Data Software$ 1,900

  • Transmission Flush Machine$ 1,800

  • Air Conditioner Exchanger$ 2,000

  • Pipe Bend Machine$ 6,500

  • Tire Machine & Balancer$ 9,000


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BREAKDOWN OF COSTS

  • Upgrades

    • Electric upgrade & generator$ 2,200

    • Used Oil Burning Furnace$ 5,000

    • Fence with security opener$ 19,000

    • Pavement$ 5,000

    • Garage Door & openers$ 2,000

    • Misc upgrades and tools$ 2,500

  • Total $ 301,900


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RATES WE CHARGE CONTRACTS

  • Shop rate $42.00 per hour

  • Oil Change$16.99

  • Alignment $35.00

  • Tire Repair $6.00

  • Parts are at cost, no mark up, no restock fee


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WHEELS TO WORK Ì

  • This is Morrow County’s version of Jump Start


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Morrow County Job and Family Services

Columbus Legal Aid Society

OSU Extension Office

C & D Chevrolet

First Knox National Bank

Morrow County Emergency Resource Council

PARTNERS


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CHALLENGES

  • Struggled finding a building.

  • Secured Commissioner support for the program when they saw the savings we could offer them.

  • The need is greater than the resources to serve the working poor.


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CONCERNS

  • How would this impact the local service shops?

  • How would we sustain the operation if TANF dollars were reduced or limited?


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WHAT WOULD WE DO DIFFERENTLY

  • I would have paid my mechanics higher – especially my lead mechanic.

  • I would have invested in better, higher quality equipment.


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Expansion - MCTC

  • MCTC - Morrow County Transportation Collaborative was started by a group of Agencies in 1999 to serve the transportation needs of county residents.

  • They started with three employees and three vehicles donated by Morrow County Mental Retardation and Developmentally Disabled Agency (MRDD).

  • In 2000, the they officially became MCTC with their own board.


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A Strong Partnership

  • A few years later MRDD began to struggle, the County Commissioners became the lead Agency.

  • Originally the commissioners wanted to make MCTC a part of the Job and Family Services Agency.

  • On February 23, 2005 the Commissioners appointed me as Director of MCTC.


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PARTNERSHIP Cont.

  • Inclusion in JFS would have been financially disastrous, so I asked them to leave it a stand alone agency, that a partnership would serve us better.

  • While MCTC is a stand alone Agency, the JFS serves as the fiscal agent and provides the management of the Collaborative.


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Expansion

  • At the time of takeover, MCTC had 6 employees, 6 vehicles with an average vehicle mileage in excess of 250,000 miles and no cash reserves.

  • They were charging 50 cents per mile or $33.00 per hour.


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Challenges

  • Finances and assets were the two biggest obstacles.

  • The Commissioners provided $10,000 late in our first year.

  • ODOT assisted in finding some used vans and we leased a sedan to help shore up our ageing fleet of vehicles.


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Solutions

  • The ODOT also provided technical assistance with our rates – Fully Allocated Cost process.

  • Correcting our rate structure immediately turned the Collaborative around and started us down a path to growth.

  • We charge $40.00 per hour or $1.65 per mile.


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Who We Serve

  • The collaborative primarily serves the poor or disadvantaged, but….

  • Services are available to any county citizen.

  • We do several group trips a year.

  • The main work is through a contract with Job and Family Services for NET Non Emergency Transportation for Medicaid clients.


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Who We Serve

  • The second focus: Transport people to work.

  • This is provided for people who may be receiving car repairs at Wheels to Work

  • It may be people who have no transportation -- until they are able to secure their own transportation – often provided through JFS Workforce Investment Programs.


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Processes

  • Clients for work or Medicaid transports are usually referred through JFS, but may also contact MCTC directly. However a voucher must be issued from JFS before the transport can be provided.

  • The collaborative has become a real asset to our community. From a floundering organization of six employees and six vehicles….


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The Numbers

  • MCTC has grown to over 18 vehicles and 19 employees – 3 are full time, 4 are part time.

  • Last year we provided 15,000 transports or trips, 11,500 driving hours, covering over 300,000 miles last year.

  • In 2005 we had expenses of $230,000, in 2008 $511,000.


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What We Did Right

  • Our success comes from good management. We sought technical assistance on setting rates, purchased new vehicles, expanded our fleet.

  • Also sought MOUs and contracts with other county agencies to provide collaboration and support as well as provide services.

  • Adjusted rates to cover the cost of doing business – fully allocated cost.


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What We Did Right

  • MCTC and JFS were the lead Agencies in creating a Locally Developed Plan of Transportation Coordination.

  • We do not receive financial support from the County Commissioners.

  • The collaborative is supported entirely through grants, contracts and self pays.


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The five grants most recently utilized:

  • Federal Mobility Manager Grant - $90,000.

  • Jarc Grant - in excess of $100,000. (20% to 50% match)

  • American Cancer Society Grant - $6,000.(50% match)

  • The People Fund Grant - $5,000. (No match)

  • 5310 Vehicle Grant – approx $85,000 (20% match)


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Other Revenue

  • Self Pays are less than 5% of revenues.

  • Contract with JFS – will exceed $300,000.


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QUESTIONS?


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