It consolidation working group messaging and directory services september 20 2010
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IT Consolidation Working Group Messaging and Directory Services September 20, 2010 PowerPoint PPT Presentation

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IT Consolidation Working Group Messaging and Directory Services September 20, 2010. Messaging FY11 Strategy.

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IT Consolidation Working Group Messaging and Directory Services September 20, 2010

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IT Consolidation Working GroupMessaging and Directory Services September 20, 2010

Messaging FY11 Strategy

  • GOAL: To position MassMail and its related services so that it meets or exceeds the service levels, security, support and overall value that Secretariats and Agencies can self-provide

  • To accomplish this goal MassMail needs to be improved to:

    • Automate the adherence to State, Federal, and other legal archive and retention requirements (e.g. legal holds, journaling, archive & retention.

    • Upgrade its services to current applications: Blackberry BES Servers, Exchange 2007, Improved anti-spam

    • Enable Secretariats and agencies to manage and maintain their own Active Directories while allowing for single sign-on to MassMail services

  • ITD has initiated and plans to complete the following “tracks” of work to accomplish these needs:

    • Automated Archive & Retention

    • Key Applications Upgrades

    • Consolidated Directory Services

Messaging and Directory Services Roadmap – High Level









Archive & Retention


Directory Service

Upgrade Initiatives

Implement A&R Solution*

ITD Pilot

Ready for DIA & DOT Migration



Ready for CHSB, etc

Blackberry Upgrade

Anti Spam Upgrade

Exchange 2007 Upgrade**

* Date depends on vendor dates currently being negotiated

** Does not include MassDOT/RMV

Messaging and Directory Services Roadmap - Detailed

Archive & Retention Initiative Status

  • Accomplishments to date

    • ITD has completed its work with BlueSource* and has determined the necessary hardware, software, and services required to:

      • Remove the current users and data from the existing Symantec Enterprise Vault (currently being used as a “mailbox expander”)

      • Install and implement the new software and hardware to provide journaling, archival, and eDiscovery capabilities

      • Pilot ~50 ITD users

  • Next steps

    • Execute Task Order #2 with BlueSource

    • Purchase necessary hardware and software using existing blanket agreements

    • Complete the “migration” of existing users out of the current Enterprise Vault

    • Install and deploy new Enterprise Vault

    • Pilot new functionality with a representative set of ITD users

  • Anticipated end result - An Enterprise vault that:

    • Will allow any user’s email to be journaled, with controllable parameters to eliminate “generic” emails

    • Will allow all users to archive emails (manually) by providing archive folders for their use (e.g. Retain for x days, retain for y days, etc)

    • Support legal functions (legal hold, eDiscovery search and categorization

    • Operate efficiently (automatic de-duplication)

Exchange 2007 Upgrade Status

  • Migrated Mailbox count is ~19,000 as of the end of August

  • Major Targets for September include DMH (3,654) and EOHHS (4,755)

Consolidated Directory & Other Initiatives Status

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