Top Ten Things I've Learned As A Late Show Intern 5/22/2013

1. Top Ten Things I've Learned As A Late Show Intern 5/22/2013 10. Laugh at the jokes whether they're funny or not 9. Attention to detail is super implortant 8. Buying 100% pure grain alcohol is not as easy as it sounds 7. There's no better way to work for free and learn nothing about show business 6. Weekly transfusions of our youthful blood keep Dave alive 5. The camera loves me 4. It's more fun to watch television than to work in television 3. Snitches get stitches 2. After several months, you start to have feelings for the photocopier 1. I should've interned for a Jimmy

2. Recognizing the Value of Volunteering and Internships For Aspiring Archival Professionals CIMA/SRMA May 23, 2013 Panelists: Kellie M. Johnson, Ryan Lee, and Alan Barnett

3. Panelists • Kellie M. Johnson – Library Assistant, Highland City Library • Ryan K. Lee – Corporate Archivist, LDS Church History Library • Alan Barnett – Manager Archives Research Center, Utah State Archives

4. Goals of the Panel • Begin a Conversation

5. Internship &Volunteer Experience Kellie M. Johnson

6. Course Work • Practicum for credit at Western Archeological & Conservation Center fall 2010 • 1 week

7. Practicum • Practicum for credit at University of Utah Special Collections summer of 2011 • 1 month

8. Volunteer Work • Volunteer at Utah Valley University George Sutherland Archives • since 2011

9. Goals of the Panel • Begin a Conversation • Promote Advantages of Professional Training

10. Wanted, Free Labor: The Impact and Ethics of Unpaid Work “Budget cuts or other challenges are not an excuse to strip a position of its pay and slap the word “intern” on it. This does a disservice to the intern by lacking key mentorship and learning components, and does a disservice to the profession by devaluing our education and skills. Don’t do it. If you see it done, call it out.” Lance Stuchellhttp://newarchivist.com/2011/11/17/free-labor/

11. Professional Advocacy • SAA Students and New Archives Professionals (SNAP) Roundtable • January 25, 2012 • Pushing the Profession Forward http://www2.archivists.org/groups/students-and-new-archives-professionals-snap-roundtable

12. Call For Comment “It is always difficult to say "I would love to volunteer, but I am also in the process of looking for full time work" - so that balance between wanting to help an organization and looking out for oneself is quite hard. I don't want to lose an opportunity to network and get some more experience and I don't want them to think that I will "work for free" forever.” - Shane E. Stephenson, Graduate UW Milwaukee Archival Studies Program

13. Rebecca Potance2012 Survey on Internships 9. Did this internship include structured feedback on applied archival skills by records professionals working in the field? 36%     Yes, exactly     31%     I received feedback from a records professional but it was only when I asked for it     21%     No, not at all      8%      I received regularly scheduled feedback but it was not from a records professional 10. Were you asked to attend staff meetings?        68%    No       32%    Yes https://sites.google.com/site/rebeccapotance/research

14. Rebecca Potance2012 Survey on Internships 15. Would you recommend this position to someone else?     59%    Yes    22%    Probably     9%    Not Sure     6%    Probably Not     3%    No 16. If you stated that you might not recommend this internship, please explain your reasons. Check all that apply.      52%     Inadequate training/advising (39 responses)* *percentages do not reflect opinion of entire intern community https://sites.google.com/site/rebeccapotance/research

15. Rebecca Potance2012 Survey on Internships “Of course it is important (necessary) for students to put theory into practice, but I don't think at academic archival programs are realistic about the definition of "value," and are encouraging (at least passively) their students to lower their standards of self-worth upon entering the professional field.” MLIS student, unpaid intern https://docs.google.com/spreadsheet/pub?key=0Av3O1mCj4lN5dFVPSlpDdERkVVQ4bnUyTE9pMHpNT1E&single=true&gid=0&output=html

16. SNAP Continuing Discussions “I've been an advocate of an apprenticeship model for a long time. If I had to ditch the schooling or the free labor, I'd ditch the school without hesitation, and I don't know if we can discuss internships without taking into consideration the state of higher ed. in general, the MLIS in particular, and the perception of expertise and the value of the profession.” Maria Lin, MLIS 2013 (emphasis mine)

17. Goals of the Panel • Begin a Conversation • Promote Advantages of Professional Training • Provide Meaningful Ideas for Host Institutions

18. Sponsor’s Responsibility “. . . if a college student is paying a course fee to intern, it is the responsibility of the supervising archivist to prepare a useful internship experience or, if not at the student's institution, to pass on hosting an internship unless they are willing to make it useful.  It's not fair to the student to have them pay for a lousy internship.” – Greg Jackson, Archivist, Bryn Anthyn College

19. Internship Resources • Archival Internships • Academic Internships: • What Faculty Advisors Need to Create • What Site Supervisors Need to Do • What Students Need to Know • Independent Internships

20. Volunteer Resources • Volunteer Programs in Archives • Archives & Project Descriptions • Tools Shared by Archives: • Volunteer Questionnaire • Volunteer Service Application • Standards of Conduct for Volunteers • Archival Processing Manual http://files.archivists.org/pubs/free/Resources-for-Volunteers_Final.pdf

21. How Focusing on Experience Got Me Where I am Today By Ryan Lee CIMA 2013 Salt Lake City, Utah

22. Introduction • 13 years of experience • 7 years experience prior to first job • Student jobs and internships (paid and unpaid) • Current position – Corporate Archivist (LDS Church) • Prior experience key to landing this position

23. The Decision • USU undergraduate • American Studies/US History • Many working students stuck with jobs not related to careers/majors • Decided this was not me! • Chose career path • Chose only jobs related to career/major • Sacrificed more money for more experience

24. Undergraduate – USU Archives and Spec. Coll. • Serials (library work!) • Intro to library cataloging, acquisitions • University Archives • Intro to archival standards, reference • Photo Archives • Intro to HTML, online finding aids, publication requests • Key benefits: • Intro to archives/special collections • Built relationships/network • Grad school references • Determined this was my future

25. Undergraduate – American West Heritage Center • Branching out to related fields • Started with trip to Williamsburg, VA • Love studying American West history • Worked on Pioneer Site as interpreter • Tasked with building a cabin with 19th century tools • Managed volunteers, including children • Key benefits: • Archives vs. living/public history – which one is for me? • Answer = ARCHIVES!!!

26. Interim experience – Walt Disney World • WDW College Program • Looking for archives experience in other places • Low-level work – custodial • In the end, no opportunities for archives experience • Focus on business/management • Key benefits: • Further solidified career path • Tons of FUN!!!

27. Graduate – Indiana University Archives • First task – found student job at IU Archives • Easy due to previous experience • Built upon previous processing experience • Gained extensive new experience in EAD, DACS, and exposure to MARC • Learned TEI for special project • Learned about other archival media • Architectural records • Key benefits: • Near-professional level experience • Networking

28. Graduate – Summer Internships • 2004 - BYU Special Collections - EAD • Used networking to learn of opportunity (right place, right time) • Only 3 weeks, but began network that lead to current job

29. Graduate – Summer Internships • 2005 - LDS Church Archives – Korea project • Used network from BYU internship • Experience in acquisitions, donor relations, oral histories, international travel, language

30. Graduate – Lilly Library • Graduate-level scholarship • Due to previous experience with EAD • Key benefits: • EAD experience in personal papers / manuscript / special collections • Network with professionals in these fields • Experience in processing and exhibiting these types of materials

31. First Professional Job • Assistant Archivist, Indiana University Archives (2006-2008) • Landed job almost entirely based on previous experience • Worked as student under person who previously held this position • Familiar with projects and colleagues • Luck and timing

32. Second and Third Professional Jobs • Metadata Specialist, LDS Church History Library (2008-2010) • Prior experience in archival metadata standards made for perfect fit • Corporate Archivist, LDS Church History Library (2009-present) • Previous job not exactly what I wanted to do in archives • But put me in the right place at the right time

33. Lessons Learned • Experience matters! • Get experience in place you would like to work • Experience builds relationships • More likely to hire people they know • Luck / timing are a factor in getting a job • Internships and other jobs can put you in the right place, right time

35. Making a Volunteer Program Work

36. Volunteer – Organization Relationship Volunteer Organization

37. Communicating the Needs of the Organization Define the job – Job Descriptions Provide appropriate training Give on-going supervision

38. Creating aJob Description

39. Creating aJob Description Position or job title Supervisor/Mentor Description of tasks and duties Desired skills and qualifications Time requirements

40. Creating aJob Description

41. TrainingVolunteers Invest the necessary time Provide written procedures or directions Make training an on-going process

42. TrainingVolunteers

43. SupervisingVolunteers Check in regularly Create a relationship to encourage on-going questions and feedback

44. Work Employee – Employer Relationship Paycheck Employee Employer

45. Volunteersas Employees

46. Service Volunteer – Organization Relationship “Paycheck” Volunteer Organization

47. Why Volunteer? Make a contribution – “give back” Enhance resume – develop skills Get out of the house Satisfy court order Social interaction Passion for the work Be a part of something Perks

48. Make the job satisfying Providing a “Paycheck” Match volunteer to appropriate tasks Provide adequate training Keep volunteers busy, but not overwhelmed Allow for learning and advancement Encourage ownership

49. Make volunteers part of the organization Providing a “Paycheck” Introduce staff members Include volunteers in staff meetings Invite to activities, parties, workshops, etc. Give volunteers designated work space Allow for learning and advancement Provide access to staff facilities Newsletter

50. Offer personalized rewards Providing a “Paycheck” Employment opportunities Letters of recommendation Registration for professional conferences Opportunity to present work Bus passes Get-well cards Facilitate social interaction