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GRSP Welcome New Trustees

GRSP Welcome New Trustees. 2004 Orientation. Topics to be covered:. History of GRSP Some of those who made the history The money trail Organizational structure What a Trustee is expected to do The website as a resource And now the fun begins. A little history lesson:.

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GRSP Welcome New Trustees

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  1. GRSP Welcome New Trustees 2004 Orientation

  2. Topics to be covered: • History of GRSP • Some of those who made the history • The money trail • Organizational structure • What a Trustee is expected to do • The website as a resource • And now the fun begins

  3. A little history lesson: • GRSP was born in 1946 • Founded on WWII experience • Basic idea was to give young adults a chance to broaden world understanding and peace through an scholastic environment • First class was 4 students

  4. Some of the early leaders • Will Watt • Kindall Wisenger (Spelling is incorrect!) • Hue Thomas • Ronnie Waller • Randolph Holder, Jim Brim, E.J. Lassiter, Tom Bryan, Frank Bentley, Sr. and many more.

  5. Where the $ come from • First class: $1 per Ga. Rotarian ($4000) • Now each Rotarian: $7 as part of dues. • Early in program, clubs paid all of the students expenses • Endowment Fund ~1985 to help • Now part by clubs and part by EF based on EF earnings.

  6. Where the $ go (Actual amounts to be distributed later.) • The “overhead” is the office and staff in Savannah. • A small amount goes to education and awards (such as Will Watt Fellow pins) • The student budget is the big part! • Trustees receive no compensation

  7. Board of Trustees • Officers (aka Executive Committee) • Directors • Trustees • Advisory Trustees • Trustees Emeritus (By-Laws found on the website under Minutes)

  8. Leadership • GRSP is governed by a Board of Trustees made up of Officers , Directors, Trustees, Advisory Trustees, and Trustees Emeritus • Officers: Chair, Vice Chair, Sec., Treas.,District Chairs, Parliamentarian. • Directors: 2 per Rotary District plus IPDG, DG, and DGE

  9. Trustee Expectations • Coordinate activities between students and sponsoring clubs • Lead clubs in selection of students • Present GRSP programs at club meetings • Promotion of Endowment Fund • Attend 3 GRSP meetings each year

  10. GRSP Meeting Expectations • Trustees are expected to attend the three meetings each year: • Annual Meeting in July • Student Selection Meeting in Jan or Feb • Student Conclave in Aug or Sept • (Must be excused in writing by Dist Chair)

  11. Trustees and Clubs • Present educational program on GRSP at least once per year • Make up at assigned clubs often enough that members associate you with GRSP • Maintain contact with student host families to know how they are getting along.

  12. Student Selection • Book of applicants mailed to Trustee for delivery to club Pres – Elect • With assistance of Trustee, clubs narrow down to small list of desired students • Trustees meet and draft students for clubs

  13. Student Selection Cont’d • Home Office Notifies Applicants • Home Office Submits Entrance Forms to School • Club/Trustee Notified After • 1)Applicant Accepts and • 2)School Issues I-20

  14. Student Qualifications • Must Be Single • Must be 18 by 8/1 but not 25 by 8/1 entry yr. • Previous Study in USA for more than 4 months disqualified • If Applicant Rejected by School, the Offer Withdrawn

  15. Important Point • Our students are expected to conduct themselves in a higher manner that other students as they are representing GRSP, Rotary and their home country.

  16. Student Responsibilities • Students must attend Conclave & District Conference (Host District Only) • Students must reside in dorms and attend classes • Host Families are expected to coordinate holiday activities • Students must present at least 2 club programs for each sponsoring club.

  17. Student Must: • Provide Transportation • Provide Health Insurance • Have $3000 in available US funds for personal expenses • Pay any taxes due on scholarship

  18. Student Activities by Host & Club(s) Requires coordination by Trustee • Welcome Student prior to arrival • Meet student at airport and provide housing until dorms open • Provide student with dorm housekeeping essentials (sheets, towels, etc.) • Hosting students on holidays, etc. • Host Family Handbook on website

  19. More student activities • Student attendance at club meetings and socials • Give student a “home away from home” • Be a resource for student

  20. Now the fun begins! • The next Conclave • Get ready for student selection • Know your clubs • Be sure to get to know Janis and Willette. They will do a lot for you! • Read everything sent to you and respond as requested.

  21. News items Calendar Roster Minutes Student Info Host Family Handbook Alumni Info Make this one of your “favorites” www.grsp.orgA resource for YOU!

  22. Lets get ready for the new class. • See you in Valdosta for the Conclave on August 27th. • See you in Savannah for Student Selection January 27th 2005. • ENJOY !

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