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Planning for Emergencies. How to prepare for worst-case scenarios. Agenda. What could POSSIBLY happen? Expecting the unexpected Building a plan Insurance can help Available resources. What could possibly happen?. 1 st Baptist Church Gulfport, MS. August 29, 2005 Hurricane Katrina

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planning for emergencies

Planning for Emergencies

How to prepare forworst-case scenarios

  • What could POSSIBLY happen?
  • Expecting the unexpected
  • Building a plan
  • Insurance can help
  • Available resources
1 st baptist church gulfport ms
1st Baptist Church Gulfport, MS
  • August 29, 2005
  • Hurricane Katrina
  • Buildings destroyed
  • Church vehicles destroyed
  • Ministry stopped
expect the unexpected
Expect the Unexpected
  • Churches must prepare for emergencies, disasters, epidemics
  • It is during these times your community turns to the church
  • A unique opportunity to minister to those in need
building a plan
Building a Plan

“Research indicates that immediately following a disaster, the next 24 hours is what defines your response…and sometimes your future.”

Dick Baggett, SPHR, NACBA Ledger

Spring ‘04, p. 10

building a plan1
Building a Plan

Form Emergency Response Team

  • Church Administrator
  • Civil Servants (fire, police, EMT)
  • Insurance professional
  • Representatives of major ministry areas within your church
building a plan2
Building a Plan

Create Emergency Response Plan

  • Facilities
  • Church Violence
  • Crisis Response
  • Ministry Continuity
  • Pandemics
emergency response plan
Emergency Response Plan

A prudent man foresees evil and hides himself, but the simple pass on and are punished. Proverbs 22:3

  • Perform a Risk Assessment
  • Develop a recovery strategy including duties and responsibilities
  • Document your plan
  • Train personnel
  • Maintain the plan
  • Regular testing and/or drills
church violence
Church Violence

Churches of all sizes experience acts of violence

  • Majority carried out by people who have a connection to the congregation
  • Be prepared
  • Develop a Church Security Plan & Guidelines
  • H1N1 served as a wake up call
  • What is a Pandemic?
  • Occur an average of 3 times each century
ministry continuity
Ministry Continuity
  • Information Technology
  • Ministry Contingency Plan includes:
    • Ministry and church business resumption
    • Emergency Operating Procedures
    • Information systems’ data processing recovery
ministry continuity1
Ministry Continuity
  • Data Recovery Plans
  • What data services, at a minimum, would be required?
    • Membership database
    • E-mail
    • Web services
    • Voice systems
  • What constitutes a risk at your facility?
  • Facilities Emergency Procedures Outline:
    • Phone numbers for police, fire, utilities, service contractors
    • Building schematics
    • First aid
    • Logistical information
    • Evacuation plan
    • Counseling
    • Ministry
how can insurance help
How can insurance help?
  • Property Coverage--replacement cost
  • Liability Coverage—covers the church for negligence
  • Business Income & Extra Expense
business income coverage
Business Income Coverage

Pays for loss of “business income” sustained due to “suspension of operations”.

  • Caused by a direct physical loss of or damage to property
  • Loss or damage directly caused by a “covered cause of loss”
  • Must satisfy waiting period
  • Subject to policy limit
  • Coverage for loss of use due to civil authority
extra expense coverage
Extra Expense Coverage
  • Pays for actual and necessary “extra expense” incurred due to direct physical loss/damage to property
  • Loss or damage directly caused by a “covered cause of loss”
  • Provides coverage for loss of use due to civil authority
how much is enough
How much is enough?
  • Average weekly tithes and offerings
  • Determine amount required by possible number of weeks
  • Look at average rents for facilities in area for extra expense coverage

Take advantage of resources available:

  • www.churchadminpro.cominformation on developing manuals and plans for your church
  • information on developing your own Emergency Response Plan

For Property/Casualty Risk Management tools designed especially for your church: