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Satisfactory Academic Progress (SAP)

Satisfactory Academic Progress (SAP). What we will cover…. Changes in Federal Regulations SAP Policy Requirements Maximum Credits/Timeframe SAP Reviews and Notifications Warning, Suspension, Probation Academic Plans and Tracking Repeat Courses. Federal Regulations….

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Satisfactory Academic Progress (SAP)

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  1. Satisfactory Academic Progress (SAP)

  2. What we will cover… • Changes in Federal Regulations • SAP Policy Requirements • Maximum Credits/Timeframe • SAP Reviews and Notifications • Warning, Suspension, Probation • Academic Plans and Tracking • Repeat Courses

  3. Federal Regulations… • Federal Register – 10/29/10 • Program Integrity Rules – 7/1/11 • SAP Regulations – 34 CPR 668.34 • School Flexibility – • Establishing Policies • Monitoring SAP • Defines “warning” and “probation” and when to use these terms

  4. SAP Policy Required Elements… • Measure progress at the end of each enrollment period or annually • Qualitative – GPA • Quantitative – Completion Rate and Maximum Allowable Credits for Declared Credential

  5. SAP Policy must address… • Transfer credits – accepted credits are counted as attempted and completed • Incompletes • Withdrawals • Repeat Courses

  6. Maximum Credits/Timeframe… • Undergraduates – not to exceed 150% of the published length of the educational program/credential – minimum pace to meet requirement = 67% • Graduates – school defines maximum period based on length of the educational program/credential

  7. Maximum Credits/ Timeframe Policy… • Must specify pace of program required to ensure completion within maximum credits/timeframe and the pace is measured at each evaluation. • Pace = cumulative hours/credits successfully completed cumulative hours/credits attempted ***(Remedial coursework may be excluded)***

  8. Frequency of SAP Review… • For programs less than or equal to one academic year – after each payment period • For programs greater than one academic year – at least annually to correspond with the end of a payment period – can review at the end of each payment period

  9. Required Notifications… • Schools must notify students of results of the SAP Review and the impact on Title IV eligibility • Schools must describe the specific elements of the appeal process (if appeals are allowed) • If no appeal process – must describe how to re-establish eligibility

  10. SAP Warning… • Status assigned to student who fails to make SAP (usually the first time) and school evaluated at the end of each payment period • Student can mathematically regain eligibility during the next payment period • Student is still eligible for aid for the “warning” period – no appeal is required

  11. Suspension and Appeal Policy… • Must specify the conditions under which a student may appeal financial aid suspension • Appeal must include from student: • Why the student failed to maintain SAP • What has changed that will allow the student to be successful • Documentation to support the above requirements • Schools are not required to have an appeal policy.

  12. Appeals… • What is required from students to appeal? • Who will review the appeal? • When will an Academic Plan be established? • What are the requirements of the Academic Plan? • Is there a limit on the number of appeals allowed?

  13. Approved Appeals… • School has determined that SAP Standards can be met by the end of the next payment period OR • School has established an Academic Plan that will ensure the student is able to meet SAP Standards by a specific point in time

  14. SAP Probation… • Status assigned to a student who failed to make SAP and who has appealed, had eligibility reinstated and will be compliant with SAP Standards end of the next payment period • School may impose conditions for student’s continued eligibility • Student may receive aid for one payment period

  15. Academic Plans… • Assigned to students who fail Sap Standards and who have appealed, had eligibility reinstated, but need more than one payment period to become compliant with policy. • School may impose conditions for continued eligibility. • Students may receive aid while on a plan and meeting the terms of the plan.

  16. Tracking Progress… • Must be able to show auditors that SAP Standards were reviewed • Must be able to monitor students on Probation • Must be able to track students on Academic Plans with multiple payment periods

  17. Repeat Regulation… • Established to limit the number of times financial aid pays for a student to take a course • Student may repeat a previously passed course once and receive financial aid • Student may repeat a failed course until it is passed and receive financial aid

  18. QUESTIONS??

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