Sampling Agreements & Surveillance
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Sampling Agreements & Surveillance. Matt Colson Environmental Administrator. Richard Stephens Environmental Scientist III. Maria Ishida, PhD Bureau Chief . Florida Department of Agriculture and Consumer Services. March 10, 2014 1:45 pm. Department Overview and Jurisdiction.

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Sampling agreements surveillance

Sampling Agreements & Surveillance

Matt Colson

Environmental Administrator

Richard Stephens

Environmental Scientist III

Maria Ishida, PhD

Bureau Chief

Florida Department of Agriculture and Consumer Services

March 10, 2014

1:45 pm


Department overview and jurisdiction

Department Overview and Jurisdiction

  • The Florida Department of Agriculture and Consumer Services (FDACS) is one of several food regulatory authorities in the state

  • Over 46,000 permitted food establishments ranging from mobile vendors to major food processors and distribution centers


Department overview and jurisdiction1

Department Overview and Jurisdiction

  • Bureau of Food and Meat Inspection Responsible for inspecting retail and manufactured food establishments

  • ~ 5,000 manufactured food establishments

  • Majority are storage and distribution, but also a large variety of processors


Map of districts

Map of Districts


Map of manufactured food firms

Map of Manufactured Food Firms


Department overview and jurisdiction2

Department Overview and Jurisdiction

  • 110 field inspectors

  • All inspectors conduct retail and manufactured food inspections

    • Only inspectors with appropriate training conduct processing and specialized inspections

  • All inspectors collect samples


State food contract overview

State Food Contract Overview

  • Conduct contract inspections under State authority

  • FDA food contract breakdown

    • 360 Food Safety/ GMP inspections

    • 130 seafood HACCP inspections

    • 200 environmental samples

    • 34 state contract audits per year


Department mfrps background

Department MFRPS Background

  • One of original 9 RRT states, enrolled in the MFRPS in 2008

  • First PAVA conducted in May 2010

  • FDA contract MFRPS option 2011

  • MFRPS cooperative agreement 2013

  • Most recent audit in January 2014


Food laboratories overview

Food Laboratories Overview

  • Bureau of Food Laboratories is part of Division of Food Safety

    • Laboratories are onsite

  • ISO/IEC 17025:2005*

  • Receive ~ 10,000 samples per year

*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA certificates 2534.01 and 2534.02


Sampling program overview

Sampling Program - Overview

  • Regular meetings between lab and inspection staff to develop surveillance sampling plan

  • Samples are collected for many reasons:

    • Surveillance

    • Follow-up due to prior adulterated/ misbranded

    • Inspection indicate need for collection

    • Consumer complaints

    • FBI investigation

    • Environmental samples for food contract

    • Other


Sampling program overview1

Sampling Program - Overview

  • All samples input into our food inspection database (FIMS)

  • FIMS communicates with laboratory management system (FSLIMS)

  • Laboratory receives sample and pulls sample information from FIMS to FSLIMS

  • Laboratory runs analyses

  • Results input into FIMS/ FSLIMS


Fims sample collection screen

FIMS Sample Collection Screen


Fims sample collection

FIMS Sample Collection

  • Laboratories notifies inspections staff of priority sample results

  • Violative sample results appear as alert on FIMS dashboard

  • Laboratory liaison coordinates compliance actions


Fims sample collection1

FIMS Sample Collection


Sample collection report

Sample Collection Report


Sample statistics fy 2011 2012

Sample Statistics(FY 2011 - 2012)

  • Total number of samples collected: 10,270

    • 6,512 regulatory samples

    • 2,470 USDA MDP

    • 1,288 Others

  • Number of analysis performed: 41,370

  • Adulterated/Misbranded: 496

    • Compliance Rate: 92.38%


Types of samples

Types of Samples

  • Routine/Survey Finished Product

  • Environmental Swabs

  • Electronic (pictures)

  • FoodborneIllness


Survey samples

Survey Samples

  • Plan developed in conjunction with laboratory and inspections

    • Quarterly meeting to discuss needs, capabilities, projects, etc

    • Agree on samples types, and amounts, and create draft plan

    • Final review and dissemination to district supervisors


Quarterly sampling plan

Quarterly Sampling Plan


Environmental samples

Environmental Samples

  • FDA Contract

    • 200 samples total per year

      • Split as 100 samples X 2 events

  • Generally conduct at a firm tied to an adulterated product

  • Requires prior coordination with laboratory

  • Performed by RRT members under ICS


Environmental sampling

Environmental Sampling

  • Sampling Team

    • 6 members, each with a unique roll

      • lead swabber, assistant swabber, scribe, photographer, data entry, runner

  • ICS Structure

    • Each team member is assigned an ICS position

      • Primary Positions: Incident Commander, Logistics Chief, Planning Chief

  • Pre-event meeting and AAR


Food borne illness investigations

Food Borne Illness Investigations

  • Multiple agencies involved

  • Coordination with state Department of Health for epidemiological services

    • Statutory authority

    • MOU to meet requirements of Standard 5

  • Sample collection is coordinated between other agencies, laboratory, and inspections


Example l mono in sandwiches

Example – L. mono in Sandwiches


Outlines

Outlines

Bureau of Food Laboratories

  • Location

  • Organization

  • Collaboration & Cooperative Agreements

  • Laboratory Capacity

  • Analytical Methods

  • Reporting

  • How ISO CAP Sampling Agreement will Affect Us


Location conner complex

Location – Conner Complex

Bureau of Food and Meat Inspections

Tallahassee

www.city-data.com

Bureau of Food Laboratories

https://maps.google.com


Organization

Organization

Bureau of Food Laboratories

Microbiology Section

Chemistry Section

Food Safety Testing

Preparedness/Molecular Testing

Food Safety Testing

Consumer Protection Testing


Collaboration cooperative agreements

Collaboration & Cooperative Agreements

  • FDA Contract

  • FDA MFRPS CAP (Standard #10)

  • FDA RRT CAP

Cooperative Agreements

  • FSIS FERN CAP (Microbiology)

  • FDA FERN CAP (Microbiology)

  • FDA ISO Accreditation*


Laboratory capacity

Laboratory Capacity

44,000 analyses/year


Analytical methods

Analytical Methods

61 analytical methods

(chemistry, microbiology, and molecular testing)

Biological Testing (16)

*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA certificates 2534.01 and 2534.02


Sampling agreements surveillance

Analytical Methods

Chemistry Testing (15)

*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA certificates 2534.01 and 2534.02


Reporting

Reporting


Reporting1

Reporting


How fda iso cap sampling agreement will affect us

How FDA ISO CAP Sampling Agreement Will Affect Us?


How fda iso cap sampling agreement will affect us1

How FDA ISO CAP Sampling Agreement Will Affect Us?

* Method on ISO 17025 scope


Some questions

Some Questions…

  • What is the minimum of acceptable sample type to be include into the FDA ISO sampling agreement?

  • What is the minimum of acceptable analytes to be include into the FDA ISO sampling agreement?

  • Does the testing need to be under ISO 17025?

  • How report samples from this agreement?

  • What paperwork do we need to capture/retain for this sampling agreement under “Sampling Agreement Addendum”?


Acknowledgements

Acknowledgements


Sampling agreements surveillance

Contact Information

Matt Colson

Environmental Administrator of Bureau of Food and Meat Inspections

Florida Department of Agriculture and Consumer Services

[email protected]

Richard Stephens

Environmental Specialist III of Bureau of Food and Meat Inspections

Florida Department of Agriculture and Consumer Services

Richard. [email protected]

Maria L. Ishida

Bureau Chief of Food Laboratories

Florida Department of Agriculture and Consumer Services

[email protected]


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