Sampling Agreements & Surveillance
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Sampling Agreements & Surveillance. Matt Colson Environmental Administrator. Richard Stephens Environmental Scientist III. Maria Ishida, PhD Bureau Chief . Florida Department of Agriculture and Consumer Services. March 10, 2014 1:45 pm. Department Overview and Jurisdiction.

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Sampling Agreements & Surveillance

Matt Colson

Environmental Administrator

Richard Stephens

Environmental Scientist III

Maria Ishida, PhD

Bureau Chief

Florida Department of Agriculture and Consumer Services

March 10, 2014

1:45 pm


Department overview and jurisdiction
Department Overview and Jurisdiction

  • The Florida Department of Agriculture and Consumer Services (FDACS) is one of several food regulatory authorities in the state

  • Over 46,000 permitted food establishments ranging from mobile vendors to major food processors and distribution centers


Department overview and jurisdiction1
Department Overview and Jurisdiction

  • Bureau of Food and Meat Inspection Responsible for inspecting retail and manufactured food establishments

  • ~ 5,000 manufactured food establishments

  • Majority are storage and distribution, but also a large variety of processors




Department overview and jurisdiction2
Department Overview and Jurisdiction

  • 110 field inspectors

  • All inspectors conduct retail and manufactured food inspections

    • Only inspectors with appropriate training conduct processing and specialized inspections

  • All inspectors collect samples


State food contract overview
State Food Contract Overview

  • Conduct contract inspections under State authority

  • FDA food contract breakdown

    • 360 Food Safety/ GMP inspections

    • 130 seafood HACCP inspections

    • 200 environmental samples

    • 34 state contract audits per year


Department mfrps background
Department MFRPS Background

  • One of original 9 RRT states, enrolled in the MFRPS in 2008

  • First PAVA conducted in May 2010

  • FDA contract MFRPS option 2011

  • MFRPS cooperative agreement 2013

  • Most recent audit in January 2014


Food laboratories overview
Food Laboratories Overview

  • Bureau of Food Laboratories is part of Division of Food Safety

    • Laboratories are onsite

  • ISO/IEC 17025:2005*

  • Receive ~ 10,000 samples per year

*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA certificates 2534.01 and 2534.02


Sampling program overview
Sampling Program - Overview

  • Regular meetings between lab and inspection staff to develop surveillance sampling plan

  • Samples are collected for many reasons:

    • Surveillance

    • Follow-up due to prior adulterated/ misbranded

    • Inspection indicate need for collection

    • Consumer complaints

    • FBI investigation

    • Environmental samples for food contract

    • Other


Sampling program overview1
Sampling Program - Overview

  • All samples input into our food inspection database (FIMS)

  • FIMS communicates with laboratory management system (FSLIMS)

  • Laboratory receives sample and pulls sample information from FIMS to FSLIMS

  • Laboratory runs analyses

  • Results input into FIMS/ FSLIMS



Fims sample collection
FIMS Sample Collection

  • Laboratories notifies inspections staff of priority sample results

  • Violative sample results appear as alert on FIMS dashboard

  • Laboratory liaison coordinates compliance actions




Sample statistics fy 2011 2012
Sample Statistics(FY 2011 - 2012)

  • Total number of samples collected: 10,270

    • 6,512 regulatory samples

    • 2,470 USDA MDP

    • 1,288 Others

  • Number of analysis performed: 41,370

  • Adulterated/Misbranded: 496

    • Compliance Rate: 92.38%


Types of samples
Types of Samples

  • Routine/Survey Finished Product

  • Environmental Swabs

  • Electronic (pictures)

  • FoodborneIllness


Survey samples
Survey Samples

  • Plan developed in conjunction with laboratory and inspections

    • Quarterly meeting to discuss needs, capabilities, projects, etc

    • Agree on samples types, and amounts, and create draft plan

    • Final review and dissemination to district supervisors



Environmental samples
Environmental Samples

  • FDA Contract

    • 200 samples total per year

      • Split as 100 samples X 2 events

  • Generally conduct at a firm tied to an adulterated product

  • Requires prior coordination with laboratory

  • Performed by RRT members under ICS


Environmental sampling
Environmental Sampling

  • Sampling Team

    • 6 members, each with a unique roll

      • lead swabber, assistant swabber, scribe, photographer, data entry, runner

  • ICS Structure

    • Each team member is assigned an ICS position

      • Primary Positions: Incident Commander, Logistics Chief, Planning Chief

  • Pre-event meeting and AAR


Food borne illness investigations
Food Borne Illness Investigations

  • Multiple agencies involved

  • Coordination with state Department of Health for epidemiological services

    • Statutory authority

    • MOU to meet requirements of Standard 5

  • Sample collection is coordinated between other agencies, laboratory, and inspections



Outlines
Outlines

Bureau of Food Laboratories

  • Location

  • Organization

  • Collaboration & Cooperative Agreements

  • Laboratory Capacity

  • Analytical Methods

  • Reporting

  • How ISO CAP Sampling Agreement will Affect Us


Location conner complex
Location – Conner Complex

Bureau of Food and Meat Inspections

Tallahassee

www.city-data.com

Bureau of Food Laboratories

https://maps.google.com


Organization
Organization

Bureau of Food Laboratories

Microbiology Section

Chemistry Section

Food Safety Testing

Preparedness/Molecular Testing

Food Safety Testing

Consumer Protection Testing


Collaboration cooperative agreements
Collaboration & Cooperative Agreements

  • FDA Contract

  • FDA MFRPS CAP (Standard #10)

  • FDA RRT CAP

Cooperative Agreements

  • FSIS FERN CAP (Microbiology)

  • FDA FERN CAP (Microbiology)

  • FDA ISO Accreditation*


Laboratory capacity
Laboratory Capacity

44,000 analyses/year


Analytical methods
Analytical Methods

61 analytical methods

(chemistry, microbiology, and molecular testing)

Biological Testing (16)

*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA certificates 2534.01 and 2534.02


Analytical Methods

Chemistry Testing (15)

*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA certificates 2534.01 and 2534.02






Some questions
Some Questions…

  • What is the minimum of acceptable sample type to be include into the FDA ISO sampling agreement?

  • What is the minimum of acceptable analytes to be include into the FDA ISO sampling agreement?

  • Does the testing need to be under ISO 17025?

  • How report samples from this agreement?

  • What paperwork do we need to capture/retain for this sampling agreement under “Sampling Agreement Addendum”?



Contact Information

Matt Colson

Environmental Administrator of Bureau of Food and Meat Inspections

Florida Department of Agriculture and Consumer Services

[email protected]

Richard Stephens

Environmental Specialist III of Bureau of Food and Meat Inspections

Florida Department of Agriculture and Consumer Services

Richard. [email protected]

Maria L. Ishida

Bureau Chief of Food Laboratories

Florida Department of Agriculture and Consumer Services

[email protected]


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